Property taxes are sometimes billed incorrectly after a sale. This letter helps correct the issue. It’s a formal request to the seller.
This article provides sample letters. These are templates. You can adapt them to your situation. They make writing easier.
Use these examples. Save time and effort. Get your property tax issue resolved quickly.
Sample Letter to Seller on Property Taxes Billed to Buyer
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Seller Name]
[Seller Address]
Dear [Seller Name],
This letter concerns the property located at [Property Address], which you sold to us on [Date of Sale]. We recently received a property tax bill for the period of [Tax Period] totaling [Tax Amount]. This bill is addressed to us, the new owners.
However, a portion of this tax period falls before our purchase date. Therefore, we believe a portion of these taxes should be your responsibility. Specifically, the taxes for the period of [Start Date] to [End Date] should be paid by you. This represents [Percentage]% of the total tax bill, approximately [Dollar Amount].
We have attached a copy of the tax bill for your review. Please confirm receipt of this letter and let us know how you intend to settle this matter. We propose you remit payment directly to us for the prorated amount. We can then forward this payment to the tax authority. Prompt resolution of this issue is appreciated.
Thank you for your cooperation. We look forward to your prompt response.
Sincerely,
[Your Name/Company Name]
How to Write a Sample Letter to Seller on Property Taxes Billed to Buyer
Understanding the Predicament: A Taxing Situation
Purchasing a property often involves a complex interplay of legal and financial obligations. One such potential snag arises when property taxes, levied before the official transfer of ownership, are inexplicably billed to the new buyer. This situation necessitates swift and decisive action, typically involving a meticulously crafted letter to the seller.
Crafting a Salutation: Choosing the Right Tone
Begin your correspondence with a formal salutation. Avoid overly familiar language. “Dear Mr./Ms. [Seller’s Last Name]” provides a suitable level of professionalism. Remember, clarity is paramount; any ambiguity could obfuscate your intent and prolong the resolution process. Short, direct sentences are your friend here.
Articulating the Issue: Clarity is Key
Clearly state the problem. Mention the specific property address and the tax assessment in question. Provide concrete evidence; attaching copies of the erroneous tax bill is imperative. Employ precise language to prevent misunderstandings. Avoid hyperbole; stick to the verifiable facts. A clear, concise explanation will expedite the process.
Presenting Your Case: Legal Nuances Matter
This section requires meticulous attention. Explain the discrepancy between the agreed-upon closing date and the tax billing period. Reference the relevant clauses in your purchase agreement, if applicable – this is crucial. Consider citing pertinent legal precedents or statutes if you possess such knowledge. Remember, a strong legal argument strengthens your position.
Proposing a Resolution: A Pragmatic Approach
After presenting your case, propose a practical solution. This might involve requesting reimbursement for the incorrectly billed taxes. Specify your preferred method of payment – check, wire transfer, or other acceptable means. Maintain a conciliatory tone, but do not hesitate to firmly assert your rights.
Concluding the Letter: Professional Closure
End the letter with a professional closing, such as “Sincerely” or “Respectfully.” Include your contact information (phone number and email address) for swift communication. Set a reasonable deadline for a response. A courteous but assertive tone is beneficial.
Ensuring Legibility and Accuracy: Final Checks
Before sending the letter, proofread it carefully for any grammatical errors or typos. Ensure all attached documents are clearly labeled and easily accessible. Sending a well-presented letter reflects your professionalism and seriousness. A final review can forestall potential complications.
FAQs about sample letter to seller on property taxes billed to buyer
What should I include in a letter to the seller regarding property taxes billed to the buyer after closing?
The letter should clearly state the date of closing, the property address, the amount of property taxes billed to the buyer, and the period those taxes cover. Include copies of the tax bill as proof. Politely request reimbursement for the taxes paid, specifying your preferred method of payment and contact information.
When should I send the letter to the seller about the property taxes?
Send the letter promptly after receiving the tax bill and realizing the taxes were improperly billed to you. Acting quickly helps maintain a positive and efficient resolution.
What if the seller refuses to reimburse me for the property taxes?
If the seller refuses, document all communication attempts. Consider consulting a real estate attorney to explore legal options for recovering the funds. Your purchase agreement may offer guidance on resolving this dispute.
Is there a specific format I should follow for the letter?
While no strict format is required, maintain a professional and courteous tone. Use a clear and concise writing style, including all pertinent details mentioned above. A formal business letter format is typically recommended.
What if the property tax bill is partially correct, with some taxes properly belonging to the buyer and some to the seller?
Clearly delineate the portion of the tax bill that should be the seller’s responsibility. Provide supporting documentation to justify your claim. Propose a fair and equitable solution for splitting the payment based on the prorated amount.
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