A reasonable accommodation denial letter disputes an employer’s refusal to provide needed workplace adjustments. It formally requests reconsideration.
This article gives you examples of these letters. We offer templates to help you write your own.
Use our samples as guides. Crafting a strong letter is easier than you think.
Sample Letter to Dispute Reasonable Accommodation Denial
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Employer Address]
Dear [Employer Name],
This letter formally disputes your recent denial of my request for reasonable accommodation. My request, submitted on [Date of Request], detailed the need for [briefly state your requested accommodation]. This is crucial for me to perform the essential functions of my job as a [Your Job Title].
I understand the company’s commitment to complying with the Americans with Disabilities Act (ADA). However, I believe the denial was unwarranted. The requested accommodation is not unduly burdensome or expensive. In fact, it would significantly improve my workplace productivity and overall well-being.
My doctor, [Doctor’s Name], has confirmed the necessity of this accommodation in a letter attached to this correspondence. It clearly outlines my limitations and how the requested accommodation directly addresses them. Please carefully review this supporting documentation.
I am confident that a reasonable accommodation can be reached. I am available to discuss this matter further at your earliest convenience. I am eager to find a solution that benefits both myself and the company. Please contact me to schedule a meeting within the next week.
Sincerely,
[Your Signature]
How to Write a Sample Letter to Dispute Reasonable Accommodation Denial
Understanding the Nuances of Reasonable Accommodation
Securing reasonable accommodations under the Americans with Disabilities Act (ADA) is a crucial right for employees with disabilities. Denial of such accommodations can be profoundly disheartening. However, understanding the legal framework and employing a strategic approach is paramount to effectively challenging such decisions. This involves meticulously documenting all relevant information and presenting a cogent argument.
Gathering Your Evidence: A Crucial First Step
Before composing your letter, meticulously assemble all pertinent documentation. This comprises medical evaluations corroborating your disability, correspondence with your employer regarding your accommodation request, and any other evidence supporting your claim. A comprehensive evidentiary base strengthens your case immeasurably. Don’t leave anything to chance.
Structuring Your Letter for Maximum Impact
A well-structured letter is essential. Begin with a formal salutation, addressing your employer by name and title. Clearly state your intention to dispute the denial of your reasonable accommodation request. Subsequently, present a concise yet comprehensive chronology of events, including dates and specific details. Use a clear and logical sequence. This is not the time for obfuscation.
Articulating Your Claim with Precision and Clarity
Clearly articulate the specific reasonable accommodation you requested and why it’s necessary to perform the essential functions of your job. Support your claim with specific examples, illustrating how the denial creates an undue hardship. Employ precise language, avoiding ambiguity or vagueness. This section demands meticulous attention to detail.
Legal Considerations and Potential Avenues of Redress
Familiarize yourself with relevant legislation, including the ADA and any state or local laws pertaining to disability discrimination. Your letter should subtly reflect the knowledge of these statutes, demonstrating your seriousness. Consider consulting with an attorney specializing in employment law to assess your options and ensure your compliance with all relevant legal precedents.
Drafting a Persuasive Closing Statement
Conclude your letter with a strong closing statement, reiterating your request for reconsideration of the denial. Propose a specific timeframe for a response and clearly state your intention to pursue further legal action if necessary. This part should be firm and unequivocal. Leave no room for misinterpretation.
Sample Letter: A Template for Your Dispute
While this isn’t a substitute for personalized legal counsel, this sample provides a framework. Remember to replace the bracketed information with your specifics: [Your Name], [Your Address], [Date]
[Employer Name], [Employer Address]
Dear [Employer Name],
This letter formally disputes your recent denial of my request for reasonable accommodation. [Clearly state the accommodation and reason for denial]. I am providing [list supporting documentation]. I believe this denial violates the ADA. I request reconsideration within [number] days. I anticipate a prompt and favorable response. If not, I will pursue all available legal remedies. Sincerely, [Your Signature], [Your Typed Name].
FAQs about sample letter to dispute reasonable accommodation denial
What information should be included in a letter disputing a reasonable accommodation denial?
A letter disputing a reasonable accommodation denial should include your name, contact information, the date, the specific accommodation requested, the reason for the request (with supporting medical documentation if applicable), the employer’s denial, and a clear statement of your intent to dispute the decision. It should also reiterate your qualifications for the position and express your continued interest in the job.
What is the best way to structure a letter disputing a reasonable accommodation denial?
A structured approach is key. Begin with a clear and concise statement of your intent to appeal the denial. Then, present the facts of your request and the denial in a chronological order. Provide supporting documentation and evidence. Conclude by restating your request and specifying the desired outcome (e.g., reconsideration of the request, a meeting to discuss alternatives).
Where should I send the letter disputing the reasonable accommodation denial?
The letter should be sent to the appropriate individual or department within the company that handles such appeals, as outlined in your company’s policies or the relevant legislation (e.g., the Equal Employment Opportunity Commission). If unsure, sending it to the Human Resources department is usually a safe approach.
What legal rights do I have regarding reasonable accommodation?
Under the Americans with Disabilities Act (ADA) and similar legislation, qualified individuals with disabilities have the right to reasonable accommodations in the workplace. This means employers must make reasonable modifications to rules, policies, or practices to enable individuals with disabilities to perform essential job functions, unless doing so would impose an undue hardship on the employer.
What should I do if my appeal of the reasonable accommodation denial is unsuccessful?
If your appeal is unsuccessful, you may have the right to file a complaint with the relevant government agency (e.g., the EEOC) or pursue legal action. It is advisable to seek legal counsel to understand your options and the best course of action.
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