A grade change letter asks a professor to reconsider a grade. It explains why you deserve a higher grade. It’s a formal request.
This article gives you examples. These are templates. They’ll help you write your own letter.
Use these samples. They make writing easier. You’ll write a professional letter quickly.
Sample Letter to Professor About Grade Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Professor [Professor’s Last Name]
[Professor’s Department]
[University Name]
[University Address]
Dear Professor [Professor’s Last Name],
I am writing to respectfully request a review of my grade for [Course Name], [Course Number]. My final grade was a [Your Grade]. I understand and respect the grading system you employed.
However, I believe there may have been an oversight in the calculation of my final grade. Specifically, I believe my score on [Assignment Name] may have been incorrectly recorded. I submitted [Assignment Description, e.g., a revised version, a corrected version]. I had received confirmation of its submission and believe it may have been overlooked.
I have attached a copy of my assignment, along with supporting documentation [e.g., email confirmation of resubmission, graded assignment showing different score]. I would appreciate it if you could take some time to reconsider my grade in light of this evidence. I am confident that a review will demonstrate a higher grade is warranted, reflecting my overall performance in the course.
Thank you for your time and consideration. I look forward to your response at your earliest convenience. I am available to meet during your office hours or at another time that is convenient for you to discuss this further if needed.
Sincerely,
[Your Signature]
How to Write a Sample Letter to Professor About Grade Change
Understanding the Nuances of Grade Disputes
Navigating a grade dispute requires a delicate touch. A poorly worded appeal can be counterproductive. Your goal isn’t to impugn the professor’s judgment, but to present a compelling case for reconsideration. Remember, professors are busy; clarity and conciseness are paramount.
Crafting a Salutation: Formality and Respect
Begin with a formal salutation. Avoid colloquialisms. “Dear Professor [Professor’s last name],” is always appropriate. Using the correct title demonstrates professional respect, a crucial element in any academic appeal. A lackadaisical approach can immediately undermine your credibility.
Articulating Your Grievance: Precision in Prose
Clearly state your reason for requesting a grade change. Avoid emotional language, instead favoring a dispassionate, objective tone. Specificity is key; vague complaints will be unconvincing. Did a calculation error occur? Was there a misunderstanding of the grading rubric? Detail your argument with meticulous accuracy. If applicable, cite specific instances from the course material or assignment to substantiate your claim.
Providing Irrefutable Evidence: The Cornerstone of Your Argument
Your letter’s efficacy hinges on the evidence presented. This isn’t just about stating your case; it’s about proving it. If a mathematical error is alleged, provide the corrected calculations. If a grading rubric misinterpretation is at issue, explain the discrepancy with concrete examples. Strong evidentiary support increases the likelihood of a positive outcome. An unsubstantiated plea is rarely successful.
Maintaining a Professional Tone: The Importance of decorum
Throughout your letter, maintain a respectful and professional tone. Even if you feel frustrated, avoid accusatory language or expressions of anger. Remember, your goal is to persuade, not to antagonize. A courteous and reasoned approach is more likely to elicit a favorable response than an indignant outburst.
Concluding with a Call to Action: A Clear and Concise Request
Conclude by explicitly stating your request. Be clear and concise; avoid ambiguity. For example, you might write, “I respectfully request a review of my grade on Assignment X.” Finally, reiterate your respect for the professor’s expertise and time. End with a professional closing, such as “Sincerely,” followed by your name and student ID.
Proofreading and Revision: A Final Check for Perfection
Before submitting your letter, meticulously proofread it for grammatical errors and typos. A polished letter reflects favorably on you. Even minor errors can undermine your credibility. Ask a friend or peer to review the letter for clarity and effectiveness before sending it to your professor. This step should not be overlooked; it’s a critical part of the process.
FAQs about sample letter to professor about grade change
Requesting a grade change requires careful consideration and a well-crafted letter. Here are some frequently asked questions to help guide you.
What is the best way to start a letter requesting a grade change?
Begin politely and respectfully. Clearly state your purpose – to request a review of your grade in [Course Name]. Mention the specific assignment or area of concern and reference your student ID number.
What information should I include in the body of the letter?
The body should detail your reasons for requesting the grade change. Provide specific examples, supporting evidence (such as improved work since the assignment, or evidence of misunderstanding of the grading rubric), and explain why you believe a grade adjustment is warranted. Maintain a professional and respectful tone throughout.
How should I address potential errors in grading?
If you believe there was an error in grading, clearly and respectfully explain what you believe the error is. Refer to specific points in the assignment and compare them to the grading rubric or assignment instructions. Avoid accusatory language; focus on presenting your case objectively.
What is the best way to conclude the letter requesting a grade change?
Reiterate your request politely and professionally. Thank the professor for their time and consideration. Include your contact information (email and phone number) for easy communication. Express your understanding that a grade change is not guaranteed.
What if the professor refuses to change the grade?
Understand that professors have the final say on grading. If the professor declines your request, consider their response carefully. You may wish to inquire about areas for improvement in future coursework. You may also wish to refer to your university’s policies regarding grade disputes, but generally professors’ decisions are final.
Related: