Take Your Child To Work Day Sample Letter To School

Need a “Take Your Child to Work Day” letter for your child’s school? It’s a note explaining why your child will be absent. This is because they’ll be learning about the workplace with you! Many parents write these each year for this special day.

Writing a letter can be a bit tricky. What should you say? How should you format it? Don’t worry, we’ve got you covered.

We’ll share some great letter samples. These templates will make things super easy. You can quickly adapt them for your child’s school. Let’s get started and make this process smooth!

Take Your Child To Work Day Sample Letter To School

[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[School Principal’s Name]
[School Name]
[School Address]
[School City, State, Zip Code]

Subject: Absence Request for Take Your Child to Work Day

Dear Principal [Principal’s Last Name],

I am writing to request an excused absence for my child, [Child’s Full Name], who is in [Child’s Grade] at [School Name], on [Date of Event].

We plan to participate in “Take Your Child to Work Day.” This event offers children a valuable opportunity to learn about the professional world. [Child’s Name] will be accompanying me to my workplace, [Your Company Name], where [he/she] will observe various aspects of my job.

I believe this experience will be educational and enriching for [him/her]. I will ensure that [Child’s Name] completes any missed assignments promptly upon [his/her] return to school.

Thank you for considering my request.

Sincerely,
[Your Name]

How to Write Take Your Child To Work Day Sample Letter To School

Subject Line: Precision is Key

The subject line is your initial handshake. It must be succinct, unambiguous, and immediately inform the recipient of the letter’s purpose. Don’t bury the lede!

Option 1: Take Your Child to Work Day – [Child’s Name], [Grade]
Option 2: Absence Request: Take Your Child to Work Day
Avoid: “Important!” or “Question” – these are too vague.

Salutation: Gauging Formality

The salutation sets the tone. Err on the side of formality unless you have a chummy rapport with the recipient. Discard familiarities; adopt a measured approach.

Preferred: “Dear Mr./Ms./Dr. [Teacher’s Last Name],”
Acceptable (If Known): “Dear [Teacher’s First Name],” (use only if you have been directly invited to do so previously)
Unacceptable: “Hey [Teacher’s First Name],” or “To Whom It May Concern” (too impersonal).

Introduction: Setting the Stage

The introduction should be a concise exposition of your intent. Be upfront! State the reason for your correspondence immediately. Avoid circumlocution.

Begin by stating your child’s name and grade.
Clearly indicate that you are requesting an excused absence for Take Your Child to Work Day.
Mention the specific date of the event.
Example: “I am writing to request an excused absence for my child, [Child’s Name], who is in [Grade], on [Date] for Take Your Child to Work Day.”

Body Paragraph 1: Elaboration and Justification

Expand upon the rationale for the absence. Highlight the educational significance of Take Your Child to Work Day. Emphasize the experiential learning opportunity. Eschew unnecessary details.

Briefly explain the purpose of Take Your Child to Work Day – exposure to the professional world.
Mention the potential benefits for your child, such as career exploration or skill development.
Example: “This day offers [Child’s Name] a valuable opportunity to observe and learn about different career paths firsthand, fostering an understanding of the skills and responsibilities required in the modern workplace.”

Body Paragraph 2: Addressing Concerns and Logistics

Proactively address any potential concerns the school might have regarding missed coursework. Outline your plan to mitigate any academic disruption. Be accommodating and demonstrate conscientiousness.

State your commitment to ensuring your child completes any missed assignments.
Offer to coordinate with the teacher to obtain assignments in advance, if possible.
Reiterate your understanding of the importance of academic responsibility.
Example: “We will ensure that [Child’s Name] completes all missed assignments promptly. We are happy to coordinate with you to obtain any necessary materials in advance.”

Closing: Gratitude and Contact Information

Express your gratitude for the school’s consideration. Provide your contact information for any follow-up communication. End on a courteous and professional note. Evade presumptuousness.

Thank the teacher or principal for their time and consideration.
Provide your phone number and/or email address.
Example: “Thank you for considering our request. Please feel free to contact me at [Phone Number] or [Email Address] if you require any further information.”

Signature: Conferring Authenticity

The signature is the final flourish. Use a formal closing, followed by your full name. This imparts a sense of gravitas.

Preferred: “Sincerely,” or “Respectfully,”
Followed by a comma.
Print your full name below the closing.
Include your child’s name below your own for clarity.
Example:

Sincerely,
[Your Full Name]
Parent of [Child’s Full Name]

Take Your Child To Work Day School Letter FAQs

Navigating Take Your Child to Work Day can involve coordinating with your child’s school. The following FAQs address common questions regarding sample letters for excusing your child’s absence.

What information should I include in the letter?

The letter should include your child’s name, class/grade, the date of the event, and a brief explanation for the absence. Your contact information is also essential.

How far in advance should I send the letter?

It is recommended to send the letter at least one week in advance. This allows the school ample time to process the request and inform relevant staff.

What if the school requires specific documentation?

Check with your child’s school administration regarding their specific requirements. Some schools may have a specific form or require additional details.

Is Take Your Child to Work Day an excused absence?

Whether or not it is an excused absence depends on the school’s policies. The letter serves to inform the school and request an excused absence based on their guidelines.

What if the school denies the request?

If the school denies the request, discuss alternative arrangements with the school administration. Understanding their reasons can help find a mutually agreeable solution.