Leaving a company? You might want to tell your network. A “leaving company” letter informs your professional contacts about your departure. People use it when switching jobs, retiring, or pursuing new ventures.
Need help crafting the perfect message? We’ve got you covered. This article shares templates and examples.
Think of these samples as your starting point. Customize them to fit your unique situation. Let’s make saying goodbye a little easier.
Sample Letter To Your Network On Leaving Your Company
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Dear [Name],
I’m writing to let you know that I’ll be leaving [Company Name] on [Date].
I’ve enjoyed my time at [Company Name] and I’m grateful for the opportunities I’ve had here. I’ve learned a lot and I’ve made some great friends.
I’m now looking forward to new challenges and opportunities. I’m excited to see what the future holds.
I’m grateful for your support during my time at [Company Name]. I value our connection and I hope we can stay in touch.
You can reach me at [Your Personal Email Address] or connect with me on [LinkedIn Profile URL].
Thank you again for everything.
Sincerely,
[Your Name]
How to Write Letter To Your Network On Leaving Your Company
Subject Line: Crafting an Intriguing Opener
- Keep it succinct and professional. Avoid hyperbole.
- Consider something like: “Moving On: An Update from [Your Name]” or “[Your Name] – New Beginnings.”
- Intrigue, don’t mislead. The goal is a click, not disillusionment.
Salutation: A Respectful Overture
- A generic “Dear Network,” is acceptable, but personalized greetings are preferable if feasible.
- “Hi [Name],” is a viable, more conversational alternative for closer connections.
- Avoid anything overly familiar unless your relationship truly warrants it. Professionalism always trumps perceived chutzpah.
Body Paragraph 1: Announcing Your Departure with Panache
- State your departure clearly and concisely. “I am writing to inform you that I will be leaving [Company Name] on [Date].”
- No need for excessive detail regarding the reasons, unless you deem it strategically advantageous.
- Maintain a positive, upbeat tone. This is a springboard, not a dirge.
Body Paragraph 2: Expressing Gratitude and Highlighting Achievements
- Acknowledge the opportunities and relationships cultivated during your tenure.
- Mention specific projects or contributions where your network played a pivotal role.
- This isn’t about bragging; it’s about acknowledging collaborative triumphs and reciprocal benefits.
Body Paragraph 3: Hinting at Your Future Endeavors
- Provide a tantalizing glimpse into your next chapter without divulging proprietary information.
- Focus on the trajectory, not the minutiae. “I am pursuing opportunities in [Industry/Area]” suffices.
- Generate curiosity and anticipation, positioning yourself as forward-thinking.
Call to Action: Staying Connected
- Include your updated contact information: email address, LinkedIn profile, etc.
- Invite your network to connect and stay abreast of your future endeavors.
- A simple and direct request: “I would welcome the opportunity to stay connected. Please feel free to reach out.”
Closing: A Cordial Farewell
- Choose a professional closing: “Sincerely,” “Best regards,” or “Kind regards.”
- Avoid anything overly casual or effusive.
- End on a note of optimism and mutual respect.
Sample Letter to Your Network on Leaving Your Company – FAQs
Leaving a company requires careful communication, especially with your professional network. These frequently asked questions offer guidance on crafting an appropriate and effective message.
What essential information should be included in the letter?
The letter should include your departure date, a brief expression of gratitude for your time at the company, and a statement about your future endeavors or how you can be contacted.
How formal should the tone of the letter be?
Maintain a professional and respectful tone, reflecting positively on your experiences and relationships built during your time at the company.
Is it necessary to explain the reasons for leaving?
Providing specific reasons for leaving is generally not necessary. A simple statement about pursuing new opportunities is usually sufficient.
Should I mention my new company or role?
You can mention your new company or role, but ensure it aligns with your company’s policies and that you’re comfortable sharing this information publicly.
How can I maintain relationships with my network after leaving?
Include your personal contact information (email, LinkedIn profile) and express your desire to stay in touch, fostering continued professional connections.