A “Sample Letter To Withdraw From Job Interview” is a written notice. It tells an employer you’re no longer interested in a job. People write it when they’ve accepted another offer. Sometimes, they withdraw due to personal reasons.
Writing such a letter can be tricky. You want to be professional. You also want to maintain a positive image. This is important for future opportunities.
We’ve got you covered! This article provides letter samples. Use these samples to withdraw gracefully. Make the process easier for you.
Sample Letter To Withdraw From Job Interview
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Last Name],
Thank you for offering me an interview for the [Job Title] position at [Company Name]. I appreciate you taking the time to consider my application.
After careful consideration, I am writing to inform you that I am withdrawing my application from the selection process. I have accepted another opportunity that is a better fit for my career goals at this time.
I wish you the best in your search for a suitable candidate.
Sincerely,
[Your Name]
How to Write Letter To Withdraw From Job Interview
Subject Line: Succinct and Professional
- Be forthright. Start with “Withdrawal of Application” or “Regretfully Declining Interview Opportunity.”
- Include the job title for clarity, like “Withdrawal of Application – Marketing Manager.”
- Avoid ambiguity. Refrain from overly creative or vague subject lines.
Salutation: Addressing the Recruiter with Poise
- Use a formal salutation: “Dear Mr./Ms./Mx. [Last Name],” unless you’re on a first-name basis.
- If you don’t know the recruiter’s name, “Dear Hiring Manager,” is acceptable, but research is preferable.
- Maintain professionalism, eschewing overly casual greetings.
Expressing Gratitude: An Act of Courteousness
- Acknowledge the opportunity. Begin by thanking them for their time and consideration.
- Be specific. Mention the job title and the interview date, if applicable.
- A genuine “Thank you for considering me for the [Job Title] position” goes a long way.
Stating Your Withdrawal: Directness with Diplomacy
- Be clear and concise. State your decision to withdraw from the interview process.
- Avoid vagueness. Use phrases like “I am writing to inform you that I am withdrawing my application…”
- No need to belabor the point; brevity is key.
Providing a Reason (Optional): Tread Carefully
- Providing a reason is optional, but can maintain goodwill if done deftly.
- Keep it brief and positive. “I have accepted another opportunity that aligns more closely with my long-term career goals” is a safe bet.
- Avoid negativity. Do not disparage the company or the position.
- Maintain discretion. You are under no obligation to reveal intimate details.
Offering Appreciation Again: Reinforcing Positivity
- Reiterate your appreciation for their time and consideration.
- Wish them well in their search. A simple “I wish you the best in finding a suitable candidate” is sufficient.
- Reinforce the amicable tone of the letter.
Closing: A Formal Farewell
- Use a professional closing: “Sincerely,” “Respectfully,” or “Best regards,” are all appropriate.
- Follow with your full name.
- Ensure your contact information is readily available in your email signature.
Frequently Asked Questions: Withdrawing from a Job Interview
This section addresses common queries regarding the process of withdrawing from a scheduled job interview. It provides guidance on how to professionally communicate your decision.
What is the best way to withdraw from a job interview?
The most professional approach is to send a polite email to the hiring manager or recruiter as soon as you decide to withdraw. A phone call may also be appropriate, especially if the interview is imminent.
What information should I include in my withdrawal letter?
Your letter should include a clear statement that you are withdrawing your application, express gratitude for the opportunity, and briefly state your reason for withdrawing. Maintain a professional and respectful tone.
Is it necessary to provide a detailed explanation for withdrawing?
A brief and general explanation is sufficient. You are not obligated to disclose personal or sensitive information. A simple statement like “I have accepted another position” is often adequate.
How far in advance should I withdraw from the interview?
Ideally, you should withdraw as soon as you are certain about your decision. This allows the employer ample time to find another candidate and avoids wasting their resources.
Is it acceptable to withdraw from an interview after accepting it?
While it is generally better to avoid this situation, it is sometimes unavoidable. If you must withdraw after accepting, apologize for any inconvenience and reiterate your gratitude for their time.