Need to pull your child from daycare? A “Sample Letter To Withdraw Child From Daycare” can help. It’s a formal way to tell the daycare about your plans. People write this when moving, changing care arrangements, or for other reasons.
Writing that letter can feel daunting. But, don’t worry, we’ve got you covered. We will share some letter templates to make it super easy.
This article gives you ready-to-use samples. Use these samples to write your own daycare withdrawal letter. Make the process quick and stress-free.
Sample Letter To Withdraw Child From Daycare
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare Name]
[Daycare Address]
Subject: Withdrawal of [Child’s Name] from Daycare
Dear [Daycare Director’s Name],
Please accept this letter as formal notification that we will be withdrawing [Child’s Name] from [Daycare Name], effective [Date of Last Day].
We appreciate the care and attention you and your staff have provided to [Child’s Name] during [his/her/their] time at your daycare. [Child’s Name] has enjoyed [mention a specific positive experience, e.g., playing with the other children, participating in the activities].
We request a refund of any applicable deposit or unused fees, as per the daycare’s policy. Please let us know the procedure for receiving this refund.
Thank you again for your services. We wish you and [Daycare Name] all the best.
Sincerely,
[Your Name]
[Your Signature (if sending a hard copy)]
How to Write Letter To Withdraw Child From Daycare
1. Subject Line: Clarity is Paramount
The subject line is the first glimpse the recipient has into your missive. Make it count. It should be succinct and unambiguous. For instance:
- Subject: Child Withdrawal – [Child’s Name] – [Effective Date]
2. Salutation: A Cordial Overture
Begin with a polite greeting. While familiarity might exist, maintaining a professional tone is key. Examples include:
- Dear [Daycare Director’s Name],
- To Whom It May Concern, (If you are unsure of the recipient’s name)
3. Declaration of Withdrawal: State Your Intent
Clearly articulate your intention to withdraw your child. Be forthright and avoid ambiguity. Here’s what to incorporate:
- State your child’s full name.
- Explicitly mention your decision to withdraw your child from the daycare.
- Include the effective date of withdrawal. Adhere to the daycare’s stipulated notice period.
4. Reason (Optional): Discretion Advised
Providing a reason is at your discretion. While transparency can be appreciated, you are not obligated to divulge personal details. If you choose to, keep it concise and diplomatic. Some examples:
- “Due to a change in family circumstances…”
- “We have decided to pursue alternative childcare arrangements…”
- Avoid overly critical or emotional language.
5. Gratitude: A Show of Appreciation
Expressing gratitude for the care provided is a gracious touch. Acknowledge the daycare’s efforts, even if you’ve had minor quibbles. Consider this:
- “We appreciate the care and attention [Child’s Name] received at [Daycare Name].”
- “Thank you for providing a nurturing environment for [Child’s Name].”
6. Logistics: Tidying Up Loose Ends
Address any remaining logistical considerations, such as outstanding payments or the return of personal belongings. Be proactive and clear. Think about:
- Confirming the final payment date and amount.
- Inquiring about the procedure for collecting your child’s belongings.
- Offering to assist in any transition process, if appropriate.
7. Closing: A Professional Farewell
End the letter with a professional closing and your full name. Choose a closing that reflects the overall tone of your letter. Examples include:
- Sincerely,
- Best Regards,
- Followed by your typed full name and signature (if sending a physical letter).
Frequently Asked Questions: Withdrawing Your Child from Daycare
Withdrawing your child from daycare requires a formal written notification. This FAQ section addresses common questions regarding the withdrawal process and the sample letter.
What information should I include in the withdrawal letter?
The letter should include your child’s full name, the effective date of withdrawal, and your signature. You may also include a brief reason for withdrawal, although this is optional.
How much notice should I provide when withdrawing my child?
Review your daycare’s contract, but a two-week notice is generally considered standard practice. Providing more notice is always appreciated when possible.
How should I deliver the withdrawal letter to the daycare?
Deliver the letter in person to the director or designated staff member. If in-person delivery is not possible, send the letter via certified mail with a return receipt requested.
Will I receive a refund for any unused days after the withdrawal date?
Refer to your daycare’s contract regarding refund policies for unused days. Policies vary, so review the contract carefully for specific details.
Is there a specific format required for the withdrawal letter?
While there is no mandated format, a professional and courteous tone is recommended. The letter should be clear, concise, and easy to understand.