A “Sample Letter To Waive Rent Late Fee Charge” is a request. It’s from a tenant to a landlord. The tenant asks the landlord to forgive a late fee. This often happens when rent is late due to unexpected issues.
Need to write such a letter? Don’t worry. We’ve got you covered. This article offers templates and examples.
We provide samples to make your writing easy. Use these to craft your own letter. Get your late fee waived!
Sample Letter To Waive Rent Late Fee Charge
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Request to Waive Late Rent Fee**
Dear [Landlord’s Name],
I am writing to respectfully request a waiver of the late fee charged to my account for the rent payment due on [Date of Rent Due Date].
I understand that rent is due on [Date of Rent Due Date], and I regret that my payment was submitted on [Date of Actual Payment]. This delay was due to [Briefly explain the reason for the late payment, e.g., unexpected medical expenses, temporary job loss, bank error].
I value my tenancy at [Address of Rental Property] and have always made timely rent payments in the past. I am committed to fulfilling my financial obligations as a tenant.
I would greatly appreciate it if you would consider waiving the late fee this one time. I am taking steps to ensure that future payments are made on time.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
How to Write a Letter To Waive Rent Late Fee Charge
Subject Line: Capture Attention Upfront
- Be succinct: “Request to Waive Late Rent Fee – [Your Name] – [Apartment Number]” is often sufficient.
- Avoid ambiguity; landlords appreciate directness.
- Mention both your name and apartment number for expeditious processing.
Salutation: Establish a Respectful Tone
- Address your landlord or property manager by name if known; “Dear Mr./Ms. [Landlord’s Last Name]” is standard.
- If the name is unknown, “Dear Landlord/Property Manager” is acceptable, though less personalized.
- Maintain a formal tone; this isn’t the time for colloquialisms.
Introduction: State Your Purpose with Finesse
- Immediately state your intent: “I am writing to respectfully request a waiver of the late fee assessed on my [Month] rent.”
- Reference the specific rental period to eliminate any potential confusion.
- Acknowledge the late fee; this demonstrates accountability.
Body Paragraph 1: Elucidate the Circumstances
- Provide a lucid explanation for the delayed payment. Be forthright, but avoid excessive detail or emotional appeals.
- Acceptable rationales might include:
- Unexpected medical exigency
- Temporary unemployment
- Payroll processing anomaly
- Substantiate your claim if possible; documentation bolsters your case.
Body Paragraph 2: Underscore Your Tenancy History
- Remind the landlord of your positive rental history. Highlight your reliability as a tenant.
- Mention your timely payments in the past and your adherence to the lease agreement.
- Express your commitment to rectifying the situation and ensuring future punctuality.
Proposed Resolution: Offer Amends
- Reiterate your commitment to paying the rent in full, if it hasn’t already been remitted.
- Suggest a feasible payment arrangement if needed.
- Express gratitude for their consideration and understanding.
Closing: End with Professionalism
- Use a formal closing such as “Sincerely” or “Respectfully.”
- Include your full name, apartment number, and contact information (phone number and email address).
- This facilitates easy communication and follow-up.
Frequently Asked Questions: Rent Late Fee Waiver Letters
This section addresses common inquiries regarding letters requesting the waiver of rent late fees. Understanding the nuances of these requests can improve your chances of a favorable outcome.
1. What is the purpose of a rent late fee waiver letter?
The purpose is to formally request your landlord or property manager to waive a late fee incurred due to a delayed rent payment.
2. When should I send a rent late fee waiver letter?
Send the letter as soon as possible after realizing you will be, or have been, charged a late fee. Prompt action demonstrates responsibility.
3. What information should be included in the letter?
Include your name, address, lease details, the date the rent was due, the date it was paid (or will be paid), the reason for the late payment, and a polite request for the fee to be waived.
4. What tone should I use in the letter?
Maintain a respectful and professional tone. Avoid blaming or making demands; instead, express sincere regret and offer a reasonable explanation.
5. Does sending a waiver letter guarantee the late fee will be waived?
No, sending a letter does not guarantee a waiver. The landlord’s decision depends on your payment history, the reason for the delay, and their policies.