A typo in your USCIS documents? Don’t panic. This letter corrects it.
This article gives you example letters. Use them as templates. They’ll help you write your own.
These samples make it simple. You’ll easily fix those small mistakes.
Sample Letter to USCIS for Typographical Error
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
United States Citizenship and Immigration Services
[USCIS Address]
Subject: Correction Request – Application/Petition Number [Your Application/Petition Number]
Dear USCIS Officer,
This letter formally requests a correction to a typographical error found on my application/petition. The error is insignificant but needs correcting for accuracy. My application number is [Your Application/Petition Number], submitted on [Date of Submission].
The specific error is a misspelling of [Correct Spelling] which was incorrectly written as [Incorrect Spelling] on the [Form name, e.g., Form I-130]. This mistake appears in section [Section Number] of the form. It’s a simple typographical error, nothing more. I have attached a copy of the original application with the mistake clearly highlighted. I have also attached a corrected copy of the page containing the error.
This minor error could potentially cause delays. I understand the importance of accurate information and want to ensure a smooth processing of my application.
A prompt response would be greatly appreciated. Thank you for your time, consideration, and assistance in resolving this matter.
Sincerely,
[Your Signature]
How to Write a Sample Letter to USCIS for Typographical Error
Understanding the Gravity of the Situation
A seemingly insignificant typographical error on your USCIS application can have unexpectedly deleterious consequences. Minor mistakes, like a transposed digit in your A-Number or a misspelled name, can lead to significant processing delays and even rejection. Addressing these errors promptly and professionally is paramount. Failure to do so can impede the already labyrinthine process of immigration.
Crafting a Persuasive Salutation
Begin your letter with a formal and respectful salutation. Avoid colloquialisms. Direct your letter to the appropriate USCIS office, specifying the relevant case number. Precision is key. A vague or poorly addressed letter risks being misdirected or ignored completely. Using the correct nomenclature is crucial.
Clearly Articulating the Error
Unambiguously identify the typographical error. Be specific. Use precise language to avoid ambiguity. Provide the correct information alongside the erroneous one. For example, instead of saying “There’s a mistake,” state: “My application, received on [Date], contains a transposed digit in my A-Number: [Incorrect A-Number] should read [Correct A-Number].”
Providing Irrefutable Evidence
Supporting documentation is indispensable. Attach copies of documents that corroborate the correct information. This could include a passport, birth certificate, or driver’s license. This evidentiary support lends credence to your claim and expedites the rectification process. Don’t leave anything to speculation.
Maintaining a Formal and Respectful Tone
Maintain a professional and courteous tone throughout the letter. Avoid emotional language or accusatory statements. Remember, your goal is to politely correct an error, not to incite antagonism. Professionalism begets professionalism. Remember to proofread meticulously.
Concluding with a Call to Action
Clearly state your request. Politely request the USCIS to amend the error and update your application accordingly. Provide your contact information – your phone number and email address – to facilitate communication. End with a formal closing, such as “Sincerely,” followed by your signature and typed name.
Sample Letter Structure and Considerations
Consider this exemplar: “[Your Name], [Your Address], [Your Phone Number], [Your Email]. [Date]. United States Citizenship and Immigration Services, [USCIS Office Address]. Subject: Correction of Typographical Error – Application Number [Your Application Number]. Dear Sir/Madam, I am writing to respectfully request a correction to a typographical error in my application… [Clearly state the error and provide evidence]. I have attached copies of…[List supporting documents]. Thank you for your time and attention to this matter. Sincerely, [Your Signature], [Your Typed Name].” Remember to tailor this template to your specific circumstance. A well-structured letter demonstrates diligence and respect.
FAQs about sample letter to USCIS for typographical error
Correcting errors in your USCIS application is crucial. A simple typographical error can lead to delays or complications. Below are frequently asked questions regarding writing a letter to address such issues.
What information should I include in my letter to USCIS about a typographical error?
Your letter should clearly state the type of application (e.g., Form I-130, Form I-485), the receipt number, the specific typographical error (including the correct spelling or information), and your explanation of how the error occurred. Include your full name and contact information. Attach a copy of the original document showing the error for clarity.
Should I send my letter by mail or through online methods?
USCIS generally prefers you submit your correction through their online portal if possible. However, if online submission is not possible or if the situation necessitates hard-copy submission, send your letter via certified mail with return receipt requested to ensure proof of delivery. Check the USCIS website for the address of the relevant service center.
How should I format my letter to USCIS regarding a typographical error?
Use a professional and formal tone. Keep the letter concise and to the point. Clearly state the purpose of the letter in the first paragraph. Use proper grammar and spelling. Avoid jargon or informal language. Sign and date the letter.
What if the typographical error is on a form that cannot be amended online?
If the error is on a form that cannot be corrected online, a letter of explanation with supporting evidence (such as a copy of the original form with the error) is usually the best approach. Consider attaching a corrected version of the form if feasible. Follow the same formatting guidelines as mentioned before.
What if I made multiple typographical errors on my application?
Address each error individually and clearly in your letter. Organize your letter logically, using separate paragraphs for each error. Ensure that you provide the correct information and all necessary supporting documentation for each correction. If there are many errors, consider preparing a separate, well-organized list of the corrections.
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