A “Sample Letter To Turn Down Offer After Accepting It” is a formal way to decline a job. You already said yes, but now you must say no. Life happens, and plans change.
Need to back out of a job you accepted? This letter helps you do it professionally. It’s used when a better offer comes along. It’s also used when your personal situation changes.
We’ve got you covered. This article offers samples and templates. Use them to write your own letter. Make the process easy.
Sample Letter To Turn Down Offer After Accepting It
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
I am writing to express my sincere regret in having to decline the [Job Title] position at [Company Name], which I previously accepted on [Date of Acceptance].
This was not an easy decision. Since accepting your offer, I have received another opportunity that is a better fit for my long-term career goals.
I apologize for any inconvenience this may cause. I truly appreciate your time and consideration, and I was very impressed with [Company Name] and the team during the interview process.
Thank you again for the offer. I wish you all the best in finding a suitable candidate.
Sincerely,
[Your Name]
How to Write Letter To Turn Down Offer After Accepting It
Subject Line: Clarity is Key
- Be upfront. A subject line like “Rescinding Offer Acceptance – [Your Name]” is unambiguous.
- Avoid vagueness. Don’t leave the recipient guessing; it’s unprofessional.
- Expedite readability. Concise is better.
Salutation: A Respectful Overture
- Use a formal salutation. “Dear Mr./Ms./Dr. [Hiring Manager Last Name],” is appropriate.
- Err on the side of formality, even if previous communications were more casual.
- Avoid overly familiar greetings.
Expressing Gratitude: Acknowledging the Opportunity
- Start by reiterating your initial acceptance and expressing gratitude. For instance, “I am writing to express my sincere gratitude for offering me the position of [Job Title].”
- Acknowledge their time and effort. “I appreciate the time you and the team invested in the interview process.”
- Show cognizance of the opportunity’s significance.
Declining the Offer: The Core of the Matter
- State your decision clearly and directly. “However, after considerable deliberation, I must respectfully rescind my acceptance of the offer.”
- Avoid ambiguity. Be resolute in your declination.
- Do not hedge or leave room for misinterpretation.
Providing a Reason: Navigating the ‘Why’
- Offer a concise, professional reason. “This decision stems from an unforeseen change in my circumstances” or “…a different opportunity that more closely aligns with my long-term career aspirations.”
- Avoid excessive detail. A brief explanation suffices.
- Steer clear of disparaging remarks about the company or the role. Maintain diplomacy.
Apology and Regret: Mitigating Disappointment
- Express sincere remorse for any inconvenience caused. “I sincerely apologize for any inconvenience or disruption this may cause.”
- Acknowledge the awkwardness of the situation. Show you understand the impact of your decision.
- Convey genuine regret.
Closing: Leaving on a Positive Note
- Offer your best wishes to the company. “I wish you and [Company Name] all the best in finding a suitable candidate.”
- Extend future goodwill. “I hope our paths may cross again in the future.”
- Use a formal closing. “Sincerely,” or “Best regards,” followed by your full name.
Frequently Asked Questions: Rescinding a Job Acceptance
Changing your mind after accepting a job offer can be a delicate situation. Here are some frequently asked questions to guide you through the process professionally and ethically.
What is the best approach when informing the employer?
Communicate your decision promptly and directly, ideally via phone call followed by a formal written letter or email.
What information should be included in the letter?
Express your regret, reiterate your acceptance, clearly state your decision to decline, and offer a brief, professional explanation, avoiding negativity.
Is there a specific timeframe for withdrawing my acceptance?
While there’s no fixed rule, the sooner you notify the employer, the better, allowing them ample time to find an alternative candidate.
Could there be legal ramifications for backing out?
Typically, employment agreements are “at-will” unless a contract specifies otherwise. Review any documentation you signed, but legal action is rare.
How can I minimize damage to my professional reputation?
Be honest, courteous, and express sincere regret. Offer assistance during the transition if appropriate, and maintain professionalism in all communications.