A “Sample Letter To The President Of The Promotion Board Army” is a formal request. Soldiers write it. They seek reconsideration for promotion decisions. Perhaps they feel their records weren’t fully considered.
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Sample Letter To The President Of The Promotion Board Army
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
President of the Promotion Board
[Promotion Board Address]
[Promotion Board City, State, Zip Code]
Subject: Request for Reconsideration – Promotion to [Rank]
Dear President of the Promotion Board,
I am writing to respectfully request a reconsideration of my record for promotion to the rank of [Rank]. My name is [Your Name], and my military occupational specialty (MOS) is [Your MOS].
I have served in the Army for [Number] years, demonstrating commitment and dedication to my duties. During my service, I have consistently received positive performance evaluations, as evidenced by my Officer Evaluation Reports (OERs). I have also completed [List relevant training courses or certifications].
I understand the promotion process is competitive. I believe my contributions to [Unit Name] and my performance during [Specific Operation/Exercise] warrant a second review. Specifically, my role in [Describe key achievement or contribution] significantly impacted [Positive outcome].
I am confident that a thorough review of my record will demonstrate my qualifications and potential for success at the next level of leadership.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Rank]
[Your Unit]
How to Write Letter To The President Of The Promotion Board Army
Subject Line: Clarity is Paramount
The subject line is your initial foray into the board’s consciousness. It must be succinct, yet informative. Avoid ambiguity. Instead of a generic “Promotion Board Inquiry,” try “Request for Reconsideration – [Your Name] – [Rank] – [MOS].” It immediately orients the reader.
Salutation: Respectful Overture
Address the President of the Board with due deference. “Esteemed President of the Promotion Board,” or a similar formal greeting sets the appropriate tone. If you know the President’s name, use it, but ensure accuracy. A misnomer could be detrimental.
Introduction: Setting the Stage
- Immediately state your purpose. “I am writing to respectfully request a reconsideration of my recent promotion board results.”
- Provide essential context. Include your full name, rank, MOS, and the date of the board in question.
- Briefly allude to the grounds for your request. Hint at the salient points without divulging excessive detail.
Body Paragraphs: Substantiating Your Claim
This is the crux of your appeal. Each paragraph should address a specific point with irrefutable evidence. Avoid emotional appeals; rely on facts and verifiable information. Consider these elements:
- Highlight Achievements: Underscore accomplishments that were potentially overlooked. Quantifiable data bolsters your argument.
- Clarify Discrepancies: If there were errors in your record, meticulously delineate them and provide supporting documentation.
- Articulate Mitigating Circumstances: If extenuating factors affected your performance, explain them with candor and supporting evidence.
Maintain a professional demeanor throughout. Avoid disparaging remarks about the board or other candidates.
Evidence and Exhibits: Fortifying Your Argument
Every claim must be substantiated. Include copies of relevant documents, such as performance evaluations, awards, certificates, and letters of recommendation. Organize these materials logically and reference them explicitly in the body of your letter. A haphazard presentation undermines credibility.
Conclusion: A Plea for Reconsideration
Reiterate your request for reconsideration with unwavering respect. Express your commitment to the Army and your desire to continue serving in a leadership capacity. Thank the board for their time and consideration. A well-crafted conclusion leaves a lasting impression.
Closing: Formal Farewell
Use a formal closing such as “Sincerely,” or “Respectfully,” followed by your typed name, rank, and signature. Below your typed name, include your military email address and phone number. This facilitates direct communication should the board require further clarification. Ensure your signature is legible; an illegible signature reflects poorly.
Frequently Asked Questions: Sample Letter to the President of the Promotion Board Army
This section addresses common inquiries regarding the correct format, content, and purpose of letters submitted to the President of the Promotion Board within the Army. Understanding these guidelines is crucial for ensuring your letter is both effective and compliant.
What is the purpose of writing a letter to the President of the Promotion Board?
Letters to the President of the Promotion Board are used to formally address concerns, provide additional information, or appeal decisions related to an individual’s promotion within the Army.
What information should be included in the letter?
The letter should include your full name, rank, military occupational specialty (MOS), current unit, a clear statement of the issue, supporting documentation (if applicable), and the specific action you are requesting.
What is the proper format for the letter?
The letter should adhere to Army Regulation (AR) 25-50, Preparing and Managing Correspondence. It should be typed, properly addressed, dated, and signed. Use a professional tone and maintain correct grammar and spelling.
To whom should the letter be addressed?
The letter should be addressed to the President of the specific Promotion Board that is relevant to your situation. Verify the correct addressee and official title before sending the letter.
Are there any restrictions on what can be included in the letter?
Yes. The letter should only contain factual information and professional opinions directly relevant to the promotion process. Avoid personal attacks, unsubstantiated claims, or classified information.