A “Sample Letter To The Courts Concerning Attendance For Custody Purposes” is a formal note. It explains your child’s attendance issues to the court. You might need this if your custody agreement requires good school attendance.
Need to write such a letter? Don’t worry. We’ve got you covered.
This article offers templates and examples. These samples make writing your letter easy. Use them to create a strong, clear message.
Sample Letter To The Courts Concerning Attendance For Custody Purposes
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Court Clerk’s Name]
[Court Address]
**Subject: Regarding Case Number [Case Number] – Attendance for Custody Matters**
Dear Court Clerk,
I am writing to inform the court about my attendance concerning custody arrangements for [Child’s Name(s)], case number [Case Number].
I plan to attend all scheduled hearings and meetings related to this case. I understand the importance of these proceedings in determining the best interests of my child(ren).
If, for any unforeseen reason, I am unable to attend a scheduled hearing, I will notify the court and opposing counsel as soon as possible.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
How to Write a Letter to the Courts Concerning Attendance For Custody Purposes
Subject Line: Clarity is Paramount
- Begin with a subject line that is unequivocally clear. For instance: “Re: Child Custody Case [Case Number] – Request for Attendance Clarification.”
- Avoid jargon. Instead, opt for language that is immediately understandable to court personnel.
Salutation: Strike the Right Chord
- Address the court appropriately. “Honorable Judge [Judge’s Last Name]” is generally a safe bet, but ascertain the correct title.
- If unsure, “To the Honorable Court” is an acceptable, albeit less personalized, substitute.
- Maintain formality. This is not the venue for colloquialisms or familiar greetings.
Introduction: Articulate Your Purpose
- Immediately state the letter’s raison d’être. For example, “I am writing to respectfully request clarification regarding my required attendance at [Specific Hearing/Date] concerning the custody of my child, [Child’s Name].”
- Briefly allude to any ambiguities or uncertainties prompting your inquiry.
- Conciseness is key. The court’s time is a precious commodity; do not squander it.
Body Paragraph 1: Delving into the Details
- Specify the date, time, and location of the hearing in question.
- Reference the specific order or notice that mandates your attendance, if applicable. Include the document’s filing date and any identifying numbers.
- Articulate precisely what you seek clarification on. Is it the necessity of your presence, the expected duration, or the scope of your participation?
Body Paragraph 2: Justification and Contingencies
- If applicable, elucidate any extenuating circumstances that might affect your ability to attend—illness, prior commitments, geographical impediments.
- Propose alternative arrangements if full attendance is untenable. Could you participate remotely, submit written testimony, or designate a proxy?
- Underline your unwavering commitment to the child’s best interests and your willingness to cooperate fully with the court’s mandates, within reasonable bounds.
Closing: Assert Your Respect and Anticipation
- Conclude with a courteous closing, such as “Thank you for your time and consideration. I eagerly await your judicious response.”
- Refrain from demanding immediate action; instead, convey a sense of patient anticipation.
- Emphasize your respect for the court’s authority and its pivotal role in safeguarding familial welfare.
Signature and Contact Information: The Final Flourish
- Sign the letter using your full legal name.
- Include your contact information—phone number, email address, and physical address—for expedient communication.
- Ensure the information is legible and accurate. A minor oversight here could lead to significant delays.
Frequently Asked Questions: Sample Letter to the Courts Regarding Attendance for Custody Purposes
This section provides answers to common questions about writing a letter to the court concerning a child’s attendance record, particularly regarding custody arrangements.
Understanding the proper procedure can help ensure your letter is effective and well-received by the court.
What information should I include in the letter?
Your letter should clearly state the child’s full name, date of birth, school name, specific attendance dates (absences and tardiness), and the impact of the attendance issues on the child’s well-being and academic performance. If applicable, include any communication with the school and the other parent regarding these issues.
How formal should the letter be?
Maintain a formal and respectful tone throughout the letter. Use proper grammar and spelling, and address the court appropriately (e.g., “To the Honorable Judge [Judge’s Last Name]”). Avoid emotional language or personal attacks against the other parent.
Should I send a copy of the letter to the other parent?
Yes, it is generally advisable to send a copy of the letter to the other parent or their attorney, along with a formal notice of your intention to submit the letter to the court. This ensures transparency and fairness.
Is it necessary to have the letter notarized?
While notarization is not always required, it can add credibility to your statements. Check with the court or your attorney to determine if notarization is necessary in your specific jurisdiction.
What if I don’t have all the attendance records?
Contact the child’s school to request official attendance records. Include any documentation you have and clearly state in your letter that you are awaiting further information from the school, if applicable.