A “Sample Letter To Terminate Apartment Lease Early” is a written notice. It tells your landlord you’re leaving your apartment before the lease ends. Life happens. You might need to move for a job, family issue, or other reason.
Need to write this letter? You’re in the right place. We know it can be stressful. That’s why we’re here to help.
We’ve got you covered. This article shares sample letters. Use these templates to make writing your own letter easy. Let’s get started.
Sample Letter To Terminate Apartment Lease Early
**Sample Letter To Terminate Apartment Lease Early**
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
**Subject: Lease Termination Request – [Your Apartment Number]**
Dear [Landlord’s Name],
This letter serves as formal notification that I intend to terminate my lease agreement for the apartment located at [Your Apartment Number] at [Your Apartment Address]. My lease is currently set to expire on [Lease Expiration Date]. I am requesting to terminate it early, effective [Desired Termination Date].
I understand that breaking my lease may result in financial penalties. I have reviewed my lease agreement and am aware of the potential consequences, which may include forfeiture of my security deposit and/or responsibility for rent until a new tenant is found.
[Choose ONE of the following options, and include it here. If none apply, omit this section entirely:]
* **Option 1 (Job Relocation):** I am relocating for a new job opportunity in [City, State]. A copy of my employment offer letter is enclosed for your review.
* **Option 2 (Medical Reasons):** Due to unforeseen medical circumstances, I must relocate closer to family support. I can provide supporting documentation from my physician if required.
* **Option 3 (Other Hardship):** Due to [briefly explain hardship, e.g., “unforeseen financial difficulties”], I am no longer able to afford the rent.
I am willing to cooperate fully in finding a suitable replacement tenant for the apartment. I am available to show the apartment at your convenience and will assist in any way possible to facilitate a smooth transition.
I kindly request that you consider my request and inform me of any applicable fees or procedures required to terminate the lease early. I look forward to your prompt response and a mutually agreeable resolution.
Sincerely,
[Your Signature]
[Your Typed Name]
How to Write Letter To Terminate Apartment Lease Early
Subject Line: Conveying Urgency and Clarity
The subject line is your first impression. Make it count. Instead of a bland “Lease Termination,” opt for something more descriptive.
- Example: “Urgent: Lease Termination Request – [Your Name] – [Apartment Number]”
- Clarity prevents ambiguity. Include your name and apartment number for expeditious processing.
Salutation: Setting a Professional Tone
Address the recipient respectfully. Know your audience; a formal salutation is almost always preferred.
- If you know the property manager’s name: “Dear Mr./Ms./Mx. [Last Name],”
- If you don’t know their name: “Dear Property Manager,” or “To Whom It May Concern:”
- Avoid overly casual greetings. Maintain decorum.
Body – Paragraph 1: Stating Your Intent
Clearly articulate your intention to terminate the lease. Ambivalence is not your ally.
- State that you are writing to formally request an early termination of your lease agreement.
- Include the date of the lease agreement and the address of the property.
- Be direct and avoid equivocations.
Body – Paragraph 2: Explaining Your Circumstances
Provide a succinct, credible reason for your request. Emotional appeals may fall flat; focus on verifiable rationale.
- Explain the extenuating circumstances that necessitate the early termination. Examples include:
- Job relocation: Provide employer documentation if possible.
- Serious illness: Medical documentation is crucial but respect privacy.
- Financial hardship: Offer supporting evidence, such as pay stubs or termination letters.
- Avoid lengthy diatribes. Be concise and pragmatic.
Body – Paragraph 3: Proposing Solutions and Mitigation
Suggest potential solutions to mitigate any financial repercussions for the landlord. Demonstrate proactive engagement.
- Offer to assist in finding a suitable replacement tenant.
- Suggest paying a lease break fee, if applicable and affordable.
- Propose a move-out date that provides ample time for property preparation.
- Show that you are willing to cooperate and compromise.
Closing: Reinforcing Professionalism and Gratitude
End on a positive note, reiterating your willingness to cooperate and expressing gratitude. Politeness is paramount.
- Express your appreciation for their time and consideration.
- Reiterate your willingness to cooperate in ensuring a smooth transition.
- Include your contact information (phone number and email address).
- Example: “Thank you for your time and consideration. I look forward to your response and am available to discuss this further at your convenience. You can reach me at [Phone Number] or [Email Address].”
Signature: Formalizing Your Request
The signature solidifies the authenticity of your request. Choose a formal closing.
- Use a formal closing, such as “Sincerely,” or “Respectfully,”
- Leave space for your handwritten signature (if sending a physical letter).
- Type your full name below your signature.
- Proofread meticulously before sending. Errors undermine credibility.
Frequently Asked Questions: Early Lease Termination Letter
Terminating an apartment lease early can be a complex process. This FAQ section addresses common questions regarding the sample letter used to formally notify your landlord of your intention to vacate the premises before the lease expiration date.
What information should be included in an early lease termination letter?
The letter should include your name, address, apartment number, the date of the letter, your landlord’s name and address, the date you intend to vacate, and a clear explanation of your reason for early termination.
Is it necessary to provide a reason for terminating my lease early?
While not always legally required, providing a valid reason, such as a job relocation or military deployment, may increase the likelihood of your landlord agreeing to the termination or reducing associated penalties.
Will I still be responsible for paying rent after I move out?
Potentially, yes. Many leases stipulate that you are responsible for rent until the end of the lease term or until the landlord finds a suitable replacement tenant. Review your lease agreement for specific terms.
Should I send the letter via certified mail?
Yes, sending the letter via certified mail with return receipt requested provides proof that your landlord received the notification, which can be crucial in case of future disputes.
What if my landlord does not accept my early lease termination request?
If your landlord rejects your request, you may be held liable for the remaining rent and other fees outlined in your lease agreement. Consider seeking legal advice to explore your options.