New York’s heating season has specific rules. Landlords must provide heat during certain months. A “Sample Letter To Tenants About NY Heating Season” helps landlords communicate these rules. It’s often needed before the heating season begins.
Writing such a letter can be tricky. You want to be clear and professional. But you also want to avoid legal issues. That’s why we’re here to help.
We’ve gathered sample letters for you. These templates cover common situations. Use them to easily inform your tenants about heating regulations.
Sample Letter To Tenants About Ny Heating Season
[Your Company Letterhead]
[Date]
**Subject: Important Information Regarding the Upcoming Heating Season**
Dear Valued Tenants,
As the weather turns colder, we want to remind you about the New York City heating season, which runs from October 1st to May 31st.
During this period, New York City law requires building owners to maintain a minimum temperature in your apartments. Specifically:
* Between 6:00 AM and 10:00 PM, if the outside temperature is below 55 degrees Fahrenheit, the inside temperature must be at least 68 degrees Fahrenheit.
* Between 10:00 PM and 6:00 AM, the inside temperature must be at least 62 degrees Fahrenheit, regardless of the outside temperature.
We are committed to ensuring your comfort during the heating season. Our building staff will be monitoring temperatures regularly to comply with these regulations.
If you are experiencing insufficient heat in your apartment, please contact us immediately at [Phone Number] or [Email Address]. Please provide your apartment number and a brief description of the issue. We will address your concerns as quickly as possible.
To help us maintain consistent temperatures throughout the building, please keep your windows closed when the heat is on.
Thank you for your cooperation in making this heating season comfortable for everyone.
Sincerely,
[Your Name/Company Name]
[Your Title]
html
How to Write Letter To Tenants About NY Heating Season
Subject Line: Keeping Cozy: Your Guide to NY Heating Season
- Keep it concise and germane. No need for obfuscation.
- Highlight the letter’s purpose: information, not a demand.
- Example: “Heating Season is Here: What You Need to Know”
Salutation: Addressing Your Residents with Finesse
- Avoid generic greetings. “Dear Valued Resident” sounds aloof.
- Use “Dear Tenant” followed by the apartment number or building name.
- If possible, personalize with the tenant’s name. It fosters a sense of community.
Body Paragraph 1: The Nitty-Gritty of Heating Regulations
- Clearly state the dates of the heating season: October 1st to May 31st.
- Explain the legal requirement: 68°F (20°C) between 6 AM and 10 PM when the outside temperature falls below 55°F (13°C).
- Mention overnight temperatures: 62°F (17°C) regardless of outside temperature.
Body Paragraph 2: Tenant Responsibilities and Prudent Practices
- Remind tenants to keep windows closed when the heat is on. This isn’t just polite; it’s practical.
- Advise against obstructing radiators. Ensure heat is circulated effectively.
- Encourage reporting any heating deficiencies promptly. Early intervention is key.
Body Paragraph 3: Contact Information and Prompt Resolutions
- Provide a clear point of contact for heating-related issues. Include phone number and email.
- Assure tenants of a swift and conscientious response to their concerns.
- Specify hours when the contact person is available.
Addressing Potential Concerns: Averting Contingencies
- Anticipate common tenant questions: “What if my apartment is too hot?” or “What if it’s too cold?”
- Provide preemptive solutions: suggest opening windows slightly if overheated, or reporting issues if underheated.
- Reiterate the commitment to a comfortable living environment.
Closing: A Cordial Farewell and Reassurance
- Use a professional and approachable closing: “Sincerely,” or “Best regards,”.
- Include your name and title.
- End on a positive note, reinforcing your dedication to tenant well-being. Example: “We appreciate your cooperation in ensuring a comfortable heating season for everyone.”
html
Frequently Asked Questions: New York Heating Season Notice
This section addresses common inquiries regarding the mandatory annual notice to tenants concerning heating requirements in New York City. Understanding these regulations ensures compliance and promotes tenant well-being.
What dates encompass the heating season in New York City?
The heating season in New York City runs from October 1st through May 31st.
What are the required minimum temperatures during the day?
Between the hours of 6:00 AM and 10:00 PM, if the outside temperature falls below 55 degrees Fahrenheit, the inside temperature must be at least 68 degrees Fahrenheit.
What are the required minimum temperatures during the night?
Between the hours of 10:00 PM and 6:00 AM, the inside temperature must be at least 62 degrees Fahrenheit, regardless of the outside temperature.
What should a tenant do if their apartment does not meet these temperature requirements?
Tenants should first notify their landlord or building management in writing. If the issue is not resolved promptly, they should contact 311 to file a complaint with the City of New York.
What information must be included in the annual heating season notice?
The notice must inform tenants of the dates of the heating season, the required minimum temperatures, and how to contact the landlord or building management to report heating issues.