A “Sample Letter To Tenant To Terminate Month To Month Lease” is a notice. Landlords use it to end a month-to-month rental agreement. You might need this letter if you want a tenant to move out. Maybe you plan to renovate the property.
Writing this letter can be tricky. You need to follow the law. We will share letter templates to help. These examples make writing your letter easy.
Our samples cover many situations. Use them as a guide. You can quickly create your own termination letter. Let’s get started!
Sample Letter To Tenant To Terminate Month To Month Lease
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Date]
[Tenant’s Name]
[Tenant’s Address]
[Tenant’s City, State, Zip Code]
**Subject: Notice of Termination of Month-to-Month Lease Agreement**
Dear [Tenant’s Name],
This letter serves as a formal notification that I am terminating your month-to-month lease agreement for the property located at [Property Address].
As per the terms of our agreement, [Number] days’ notice is required to terminate a month-to-month tenancy. Therefore, your tenancy will terminate on [Date of Termination]. You are required to vacate the premises on or before this date.
Please ensure that all personal belongings are removed from the property and that the premises are left in a clean and undamaged condition, as outlined in our lease agreement.
We will schedule a move-out inspection of the property on [Date] at [Time]. Please confirm your availability for this inspection.
Your security deposit, less any deductions for damages beyond normal wear and tear or unpaid rent, will be returned to you within [Number] days of your move-out, as required by law. Please provide a forwarding address where your security deposit can be sent.
Thank you for your tenancy. Please contact me at [Your Phone Number] or [Your Email Address] if you have any questions.
Sincerely,
[Your Name]
[Your Signature] (if sending a hard copy)
How to Write Letter To Tenant To Terminate Month To Month Lease
Subject Line: The Harbinger of Vacancy
- Be forthright: “Notice of Lease Termination” or “Termination of Month-to-Month Tenancy” leaves no room for ambiguity.
- Include the property address for immediate clarity and to avoid any misinterpretation.
- Reference the lease agreement, if applicable, by mentioning “Regarding Lease Agreement Dated [Date].”
Salutation: Addressing the Occupant
- Opt for a formal greeting like “Dear [Tenant’s Name]” or “To Whom It May Concern” if the tenant’s name is unknown.
- Avoid overly casual greetings such as “Hey” or “Hi.”
- Ensure correct spelling and titles (Mr., Ms., Dr.) to demonstrate respect and professionalism.
Body Paragraph 1: Declaring the Cessation
- State your intention to terminate the lease agreement clearly and unequivocally.
- Specify the exact date of termination. Adhere strictly to the notice period stipulated by your local ordinances.
- Reference the type of lease agreement, clarifying that it is a month-to-month arrangement.
Body Paragraph 2: Detailing the Departure Protocol
- Elaborate on expectations for vacating the premises. Mention that all personal belongings must be removed.
- Reiterate the condition in which the property should be left—typically “broom clean and free of debris.”
- Remind the tenant of their responsibility to return keys by a specific date and time. Address any penalties for non-compliance.
Body Paragraph 3: The Matter of the Security Deposit
- Outline the procedure for the security deposit return, referencing applicable state laws.
- Specify the timeframe within which the deposit, or an itemized deduction statement, will be sent.
- Request the tenant’s forwarding address to ensure proper remittance.
Closing: A Cordial Farewell, Albeit Formal
- Use a professional closing such as “Sincerely,” “Respectfully,” or “Yours Truly.”
- Avoid overly friendly or informal closings.
- Include your full name and contact information (phone number and email address) for any necessary communication.
Postscript: Final Injunctions and Caveats
- Reiterate any critical information, such as the move-out date or key return process.
- Include a clause stating that failure to comply with the terms may result in further legal action.
- Advise the tenant to photograph the property upon vacating as evidence of its condition.
Frequently Asked Questions: Terminating a Month-to-Month Lease
Terminating a month-to-month lease requires adherence to specific legal and contractual obligations. This FAQ section provides guidance on crafting a sample letter for this purpose, ensuring clarity and compliance.
What information should the termination letter include?
The letter should include the tenant’s name(s), the property address, the date of the letter, the termination date, a clear statement of intent to terminate the lease, and your signature.
How much notice am I required to give a tenant in a month-to-month lease termination?
The required notice period varies by jurisdiction but is typically 30 days. Consult your local laws or lease agreement to confirm the exact requirement.
Can I terminate a month-to-month lease for any reason?
Generally, yes, you can terminate a month-to-month lease without stating a specific cause, provided you give the required notice. However, terminations cannot be discriminatory or retaliatory.
What if the tenant doesn’t move out by the termination date?
If the tenant remains on the property after the termination date, you may need to initiate eviction proceedings to legally regain possession of the premises.
Should I send the termination letter via certified mail?
Sending the letter via certified mail with return receipt requested provides proof that the tenant received the notice, which can be valuable in case of disputes.