Need a tenant to move their old car from your parking spot? A “Sample Letter To Tenant To Remove Old Car From Parking” can help. It’s a formal way to ask them to remove a vehicle that’s not working or is just sitting unused on your property. Landlords or property managers often use this when a car violates parking rules or lease terms.
Writing such a letter can be tricky. You want to be clear but also keep things professional. That’s why we’ve gathered some helpful samples for you.
In this article, you’ll find templates and examples of letters. These will make it easy to ask your tenant to remove their old car. Use our samples to craft the perfect notice!
Sample Letter To Tenant To Remove Old Car From Parking
**Sample Letter To Tenant To Remove Old Car From Parking**
[Date]
[Tenant Name]
[Tenant Address]
**Subject: Request to Remove Vehicle from Parking Space**
Dear [Tenant Name],
This letter concerns the [Year] [Make] [Model], color [Color] vehicle parked in parking space number [Parking Space Number] at [Property Address].
We have observed that this vehicle appears to be inoperable and has remained unmoved for an extended period.
As per the terms of your lease agreement, specifically section [Section Number], vehicles parked on the property must be in operational condition and actively used.
We kindly request that you remove the vehicle from the parking space by [Date – e.g., October 26, 2023].
If the vehicle is not removed by this date, we will, unfortunately, have to arrange for its removal at your expense, as outlined in your lease agreement.
Please contact us at [Phone Number] or [Email Address] to confirm your intentions or if you have any questions.
Sincerely,
[Your Name/Property Management Company Name]
How to Write Letter To Tenant To Remove Old Car From Parking
1. Crafting the Subject Line: Precision is Paramount
The subject line is your herald, announcing the letter’s purpose. It must be succinct and unambiguous. Avoid ambiguity; instead, strive for crystalline clarity.
- Example: “Formal Notice: Vehicle Removal Required from Parking Space [Number]”
- Alternative: “Urgent: Request to Remove Inoperable Vehicle from Premises”
2. The Salutation: Setting the Tone
Address the tenant with due decorum. While familiarity might exist, a professional tone safeguards against misinterpretation.
- Preferred: “Dear Tenant [Tenant’s Last Name],”
- Acceptable: “Dear [Tenant’s Full Name],”
- Avoid overly casual greetings like “Hey [Tenant’s First Name],”
3. Introductory Paragraph: Laying the Groundwork
The opening paragraph should articulate the letter’s raison d’être. Be direct, yet courteous. Refer to any relevant clauses in the lease agreement.
- Clearly state the vehicle in question (make, model, license plate if known).
- Reference the specific parking space it occupies.
- Mention the lease clause pertaining to vehicle maintenance and parking regulations.
- Example Sentence: “This letter pertains to the [Year] [Make] [Model] vehicle, bearing license plate [License Plate Number], currently situated in parking space number [Space Number], and serves as a formal notification regarding its required removal as per clause [Clause Number] of your lease agreement.”
4. Delving into the Body: Articulating the Imperative
Here, you elaborate on the necessity for removal. Be explicit about the reasons, whether it’s inoperability, disrepair, or violation of parking stipulations. Provide a reasonable timeframe for compliance.
- Detail the vehicle’s condition (e.g., flat tires, expired registration, visible damage).
- Explain how the vehicle’s presence contravenes the lease agreement or community regulations.
- Set a firm deadline for removal (e.g., “within 14 days of this notice”).
- Example: “The aforementioned vehicle exhibits signs of disrepair, including flat tires and an expired registration, thereby contravening section [Section Number] of the community parking guidelines. We require its removal from the premises no later than [Date].”
5. Outlining Consequences: Should Non-Compliance Occur
Clearly delineate the ramifications of failing to comply. This might include towing the vehicle at the tenant’s expense or further legal action.
- State the specific actions you will undertake if the vehicle is not removed by the deadline.
- Mention potential costs the tenant will incur (e.g., towing fees, storage charges).
- Allude to the possibility of lease termination if the violation remains unaddressed.
- Example: “Should the vehicle remain on the property after [Date], we will be compelled to have it towed at your expense. Furthermore, persistent non-compliance may constitute grounds for lease termination.”
6. Offering Assistance: A Gesture of Goodwill
Extend a modicum of assistance, if feasible. This demonstrates reasonableness and can facilitate a smoother resolution. This is purely optional, but can stave off potential issues.
- Offer suggestions for disposal or relocation of the vehicle.
- Provide contact information for local towing companies or junkyards.
- Express willingness to discuss the matter further.
- Example: “We are amenable to discussing this matter further and can provide contact information for local vehicle disposal services if needed. Please do not hesitate to reach out to us at [Phone Number] or [Email Address].”
7. The Closing: Formalizing the Communication
Conclude the letter with a professional closing and your signature. This reinforces the seriousness of the communication.
- Acceptable Closings: “Sincerely,” “Respectfully,” or “Regards,”
- Followed by your full name and title (e.g., “Property Manager”).
- Include your contact information (phone number and email address).
- Ensure the letter is dated.
Frequently Asked Questions: Removing Old Vehicles from Tenant Parking
These FAQs address common concerns regarding the process of requesting a tenant to remove an inoperable or abandoned vehicle from a designated parking space.
They provide guidance on crafting a professional and legally sound notice.
What should the letter include?
The letter should clearly identify the vehicle (make, model, license plate), state the reason for removal (e.g., inoperable, abandoned), specify a deadline for removal, and outline potential consequences of non-compliance (e.g., towing at tenant’s expense).
How much notice should I give the tenant?
The notice period should comply with local laws and lease agreements. A minimum of 10-14 days is generally considered reasonable, but consult legal counsel to ensure compliance.
What if the tenant does not remove the vehicle by the deadline?
If the tenant fails to remove the vehicle, you may proceed with towing, following all legal requirements for abandoned vehicles in your jurisdiction. Document all communication and actions taken.
Can I remove the vehicle immediately if it’s a safety hazard?
If the vehicle poses an immediate safety hazard (e.g., leaking fluids, blocking access), you may be able to expedite the removal process, but consult with legal counsel and local authorities first.
Should I keep a copy of the letter?
Yes, always keep a copy of the letter and any related communication for your records. Certified mail with return receipt requested is recommended to prove delivery.