A “Sample Letter To Tenant To Clean Up After Move” is a notice. Landlords use it when a tenant leaves a mess after moving out. It reminds them of their cleaning duties as per the lease agreement.
Need to write such a letter? Don’t worry, we’ve got you covered. This article provides templates.
We offer various samples. They’ll help you create the perfect cleanup request. Let’s get started!
Sample Letter To Tenant To Clean Up After Move
## Sample Letter To Tenant To Clean Up After Move
[Date]
[Tenant Name]
[Tenant Address]
**Subject: Cleaning Responsibilities After Move-Out**
Dear [Tenant Name],
This letter addresses the condition of the property at [Property Address] following your move-out on [Date of Move-Out].
As per our lease agreement, you are responsible for leaving the property in a clean and habitable condition, reasonable wear and tear excepted.
Upon inspection, we have observed that certain areas require further attention. Specifically, [List specific areas needing cleaning, e.g., “the kitchen appliances need cleaning,” “the bathroom requires scrubbing,” “trash remains in the backyard”].
To avoid deductions from your security deposit, we request that you return to the property and complete the necessary cleaning by [Date – Allow reasonable time].
If the cleaning is not completed by the specified date, we will arrange for professional cleaning services and deduct the cost from your security deposit.
We appreciate your prompt attention to this matter. Please contact us at [Your Phone Number] or [Your Email Address] to confirm your plans or if you have any questions.
Sincerely,
[Your Name/Property Management Company]
How to Write Letter To Tenant To Clean Up After Move
Subject Line: Set the Stage
- Keep it succinct and explicit. For example: “Post-Move-Out Cleaning Required: [Property Address].”
- Avoid ambiguity. The tenant should immediately understand the letter’s purpose.
- Refrain from accusatory language. Maintain a professional, even tone.
Salutation: Initiate Cordially
- Use a formal salutation: “Dear [Tenant’s Name],” This demonstrates respect.
- Avoid overly familiar greetings. This is a business communication.
Body – Paragraph 1: Remind of Obligations
- Reference the lease agreement. Specifically, cite the clause pertaining to cleanliness upon vacating the premises.
- Be matter-of-fact. State that the property was not left in the condition stipulated in the lease.
- Avoid emotional language. Stick to the facts.
Body – Paragraph 2: Specify Cleaning Requirements
- Itemize the deficient areas. Be thorough and unequivocal. For example: “The oven requires deep cleaning, and the bathroom tiles need scrubbing.”
- Avoid generalizations. Provide concrete examples.
- Consider including photographic evidence as an attachment, if available.
Body – Paragraph 3: Set a Deadline and Repercussions
- Impose a reasonable deadline for rectification. For example: “You have until [Date] to complete the required cleaning.”
- Clearly articulate the consequences of non-compliance. State that cleaning costs will be deducted from the security deposit.
- Reinforce your intention to uphold the lease agreement.
Closing: Maintain Professionalism
- Use a formal closing: “Sincerely,” or “Regards,”
- Include your full name and contact information.
- Do not adopt a confrontational tone. Aim for resolution.
Postscript (P.S.): Emphasize Cooperation
- A brief P.S. can reiterate the importance of their cooperation.
- Keep it short and to the point: “P.S. Your prompt attention to this matter is appreciated.”
- This can leave a more amenable final impression.
Frequently Asked Questions: Tenant Move-Out Cleaning
This section addresses common inquiries regarding the process of requesting a tenant to clean their premises after moving out. It aims to provide clarity to landlords and property managers on best practices.
What should be included in a move-out cleaning request letter?
The letter should clearly state the areas needing attention, referencing the lease agreement’s cleanliness clause, and provide a reasonable deadline for completion.
How much time should a tenant be given to clean?
Typically, a reasonable timeframe is between 3 to 7 days, depending on the extent of cleaning required and local regulations.
What if the tenant does not clean by the deadline?
If the tenant fails to clean, the landlord may arrange for cleaning services and deduct the cost from the security deposit, as permitted by law.
Can a landlord specify cleaning products to be used?
While landlords can specify the standard of cleanliness, dictating specific cleaning products might be considered overly intrusive. Focus on the expected outcome.
What should the landlord do after the tenant has supposedly cleaned?
Conduct a thorough inspection of the property, documenting any issues with photos or video, and communicate any remaining concerns to the tenant promptly.