A “Sample Letter To Tenant Not To Renew Lease” is a notice. It tells a tenant their lease won’t be renewed. Landlords use it when they want the tenant to move out at the end of the lease term. This could be for renovations, to rent to someone else, or for personal use.
Writing such a letter can feel tricky. You want to be clear and professional. But where do you even start?
Don’t worry, we’ve got you covered! We’re sharing templates and examples. These samples will make writing your letter easy. Get ready to craft the perfect notice!
Sample Letter To Tenant Not To Renew Lease
[Your Name/Company Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Tenant’s Name]
[Tenant’s Address]
[City, State, Zip Code]
**Subject: Non-Renewal of Lease Agreement**
Dear [Tenant’s Name],
This letter serves as formal notification that we will not be renewing your lease agreement for the property located at [Property Address]. Your current lease is scheduled to expire on [Date of Lease Expiration].
We appreciate your tenancy at the property for the past [Number] years/months.
Please ensure that the property is vacated and all personal belongings are removed by the lease expiration date. We also request that you leave the property in a clean and good condition, as outlined in your lease agreement.
We will be scheduling a move-out inspection of the property on [Date] at [Time]. Please contact us at [Your Phone Number] or [Your Email Address] to confirm your availability or to arrange an alternative time.
Your security deposit will be returned to you within [Number] days of your move-out, provided that there are no damages to the property beyond normal wear and tear and that all terms of the lease agreement have been met.
We wish you the best in your future endeavors.
Sincerely,
[Your Name/Company Name]
How to Write Letter To Tenant Not To Renew Lease
Subject Line: Clarity is Key
- Be upfront. A straightforward subject line like “Non-Renewal of Lease at [Address]” eschews ambiguity.
- Avoid phrases that could misconstrue your intent.
- Consider adding the lease end date for immediate context.
Salutation: Professional Courteousness
- Address the tenant(s) by name. “Dear [Tenant Name(s)],” is standard practice.
- If you’re unsure of the names, “Dear Tenant(s) at [Address],” is an acceptable alternative.
- Skip overly familiar greetings; maintain a formal tone.
Body: State Your Intent Unambiguously
- Clearly articulate that the lease will not be renewed. For instance: “This letter serves as notification that we will not be renewing your lease agreement for the property located at [Address].”
- Specify the exact date the lease terminates. Leave no room for misinterpretation.
- Optionally, and with caution, you *could* briefly mention the reason, but it’s often safer and simpler to omit this.
Referencing the Lease Agreement: Anchor Your Position
- Cite the specific clause in the lease agreement that allows for non-renewal. This fortifies your position.
- Example: “As outlined in Section [Number] of your lease agreement, we are providing the required [Number] days’ notice.”
- This demonstrates transparency and adherence to the agreed-upon terms.
Instructions for Vacating: Pragmatic Directives
- Clearly outline the requirements for vacating the premises. This includes the date, time, and expected condition of the property.
- Mention expectations regarding the return of keys and any move-out procedures.
- Include information about the security deposit return process.
Offer of Collaboration: Facilitating a Smooth Transition
- Extend a polite offer to answer any questions or address any concerns the tenant may have regarding the move-out process.
- Provide a contact method (phone or email) for further communication.
- This gesture fosters goodwill, even in a non-renewal situation.
Closing: Formal and Final
- Use a professional closing such as “Sincerely,” or “Respectfully,” followed by your name and title.
- Ensure the letter is dated.
- Keep it brief and to the point. Avoid overly effusive or apologetic language.
Sample Letter To Tenant Not To Renew Lease – FAQs
Navigating lease non-renewal can be complex. This FAQ section addresses common concerns when informing a tenant of a decision not to renew their lease agreement.
Here are some frequently asked questions:
What information should be included in a non-renewal notice?
The notice should include the tenant’s name, property address, date of the notice, date the lease expires, and a clear statement that the lease will not be renewed.
How much notice is required when not renewing a lease?
The required notice period varies by jurisdiction and is often outlined in the original lease agreement. Typically, it ranges from 30 to 60 days prior to lease expiration.
Can I refuse to renew a lease for any reason?
While landlords generally have the right not to renew, it cannot be based on discriminatory reasons (e.g., race, religion, familial status). Local laws may impose further restrictions.
What if the tenant doesn’t move out after the lease expires?
If the tenant remains after the lease expires, you may need to initiate eviction proceedings according to local laws.
Should I include a reason for non-renewal in the notice?
Providing a reason is not always legally required, but it can promote a more amicable departure. However, avoid stating any reason that could be construed as discriminatory.