A “Sample Letter To Tenant After Summary Ejectment” is a notice. It is sent to a tenant after a court has ordered their eviction. Landlords use it to inform tenants about the next steps. This often includes when they must leave the property.
Need to write this kind of letter? We’ve got you covered. This article provides templates and examples. These samples make writing your own letter easy.
We know these situations are tough. Our goal is to simplify the process. Use our samples as a guide. Get the letter done right.
Sample Letter To Tenant After Summary Ejectment
**Sample Letter To Tenant After Summary Ejectment**
[Date]
[Tenant’s Name]
[Tenant’s Address]
**RE: Notice Following Summary Ejectment – [Property Address]**
Dear [Tenant’s Name],
This letter serves as formal notification that a Writ of Possession has been executed at the property located at [Property Address] on [Date of Ejectment]. As a result of the court order for summary ejectment, your tenancy has been terminated, and your access to the property is no longer permitted.
Please be advised that any personal property remaining at the premises is subject to the procedures outlined in [State] law regarding abandoned property. You have a limited time, specifically until [Date – allow reasonable time as per local law], to arrange for the retrieval of your belongings.
To coordinate the removal of your personal property, you must contact [Landlord’s Name or Property Manager’s Name] at [Phone Number] or [Email Address] to schedule a suitable time. Please note that you will be responsible for all costs associated with the removal of your property.
If your personal property is not removed by [Date], it may be disposed of in accordance with applicable law, and we will not be liable for any loss or damage to said property.
You are further reminded of your outstanding financial obligations, including unpaid rent and any damages to the property, as detailed in the court judgment. We intend to pursue all available legal remedies to recover these amounts.
Sincerely,
[Landlord’s Name]
[Landlord’s Address]
[Landlord’s Phone Number]
[Landlord’s Email Address]
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How to Write Letter To Tenant After Summary Ejectment
Subject Line: Clarity is Paramount
- Use straightforward verbiage. A subject line such as “Post-Ejectment Information Regarding Property at [Address]” is unambiguous.
- Avoid emotional or provocative language. Remain professional; this is a formal communication.
- Include the property address and, if possible, the tenant’s name for swift identification.
Salutation: Maintaining Civility
- Address the tenant by name if possible. “Dear [Tenant’s Name],” is appropriate. If the name is unknown, “To Whom It May Concern:” is acceptable, albeit less personal.
- Resist the urge to be curt. A modicum of respect, even in this situation, is judicious.
Body Paragraph 1: Acknowledge the Situation
- Acknowledge the summary ejectment. State clearly: “This letter pertains to the summary ejectment executed on [Date] at the property located at [Address].”
- Reference the court order. Mention the court case number and the court that issued the order. This establishes the legal basis for your actions.
- Avoid recriminations. This is not the place for blame; stick to the facts.
Body Paragraph 2: Property Retrieval Protocol
- Detail the procedure for retrieving personal property. Specify a reasonable timeframe, such as “You have [Number] days from the date of this letter to retrieve your personal belongings.”
- Outline any conditions for retrieval. For example, “Retrieval must be scheduled at least 24 hours in advance and will occur between the hours of [Time] and [Time].”
- Clarify any costs associated with storage or disposal of abandoned property, aligning with local ordinances.
Body Paragraph 3: Addressing Outstanding Debts
- Clearly state any outstanding financial obligations. Specify the amount owed for rent, damages, or other fees.
- Explain the payment process. Provide instructions on how to remit payment, including accepted methods (e.g., certified check, money order).
- Indicate the consequences of non-payment. Note that failure to pay may result in further legal action or referral to a collection agency.
Body Paragraph 4: Final Instructions & Caveats
- Reiterate the urgency of adhering to the outlined procedures and deadlines.
- Include a disclaimer that this letter does not waive any rights or remedies available to the landlord under the lease agreement or applicable law.
- Offer a point of contact for questions. Provide a phone number or email address, but screen calls judiciously.
Closing: Maintaining Professionalism
- Use a formal closing. “Sincerely,” or “Respectfully,” are both appropriate.
- Include your full name and title (e.g., Landlord, Property Manager).
- Consider including your contact information below your signature for easy reference.
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Frequently Asked Questions: Sample Letter After Summary Ejectment
This section provides answers to common inquiries regarding the process of sending a letter to a tenant following a summary ejectment. It aims to clarify key aspects and offer guidance on effectively communicating with tenants in such situations.
What is the purpose of sending a letter after a summary ejectment?
The letter serves to formally notify the tenant of the eviction, outline the next steps they need to take, and clarify any remaining obligations, such as property retrieval or outstanding rent.
What information should be included in the letter?
The letter should include the tenant’s name, the property address, the date of the ejectment order, instructions for retrieving personal property, and details regarding any outstanding rent or charges.
How soon after the summary ejectment should the letter be sent?
The letter should be sent as soon as possible after the summary ejectment order is executed, ideally within a few days, to ensure timely communication and avoid further complications.
What tone should be used in the letter?
The tone of the letter should be professional, respectful, and factual. Avoid accusatory language or emotional statements, focusing instead on clear and concise communication of the necessary information.
What should I do if the tenant does not respond to the letter?
If the tenant does not respond, document all communication attempts. Consult with legal counsel to determine the best course of action for handling any remaining property and pursuing outstanding debts.