A “Sample Letter To Send With Memorial Donation” is a note. It goes with a gift to honor someone who died. People often send these when a loved one passes away.
Need to write such a letter? It can feel tough during a sad time. We get it.
That’s why we’re sharing templates and samples here. Use these to make writing your letter easier. Let’s get started.
Sample Letter To Send With Memorial Donation
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Name of Organization]
[Organization Address]
[Organization City, State, Zip Code]
**Subject: Memorial Donation in Memory of [Deceased’s Full Name]**
Dear [Contact Person or To Whom It May Concern],
Please accept this letter and the enclosed donation of [Amount] in loving memory of [Deceased’s Full Name]. [He/She] passed away on [Date of Death].
[Deceased’s Full Name] was a [brief description of the deceased – e.g., kind and generous person, dedicated teacher, loving parent]. [He/She] deeply valued [mention something the deceased cared about that relates to the organization – e.g., your organization’s work with animals, access to education, environmental conservation].
We hope this contribution will help [Organization Name] continue its important work. [He/She]’s memory will live on through your efforts.
Please send an acknowledgment of this donation to [Your Name] at the address listed above.
Thank you for your dedication.
Sincerely,
[Your Name]
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How to Write Letter To Send With Memorial Donation
Subject Line: Signifying Your Intent
- Be succinct and unambiguous. “Memorial Donation for [Deceased’s Name]” is invariably a fine choice.
- Alternatively, “In Memoriam: [Deceased’s Name] Donation” also conveys the message directly.
- Avoid overly sentimental or verbose subject lines; clarity reigns supreme here.
Salutation: A Compassionate Greeting
- Address the recipient appropriately. “Dear [Contact Person/Funeral Home/Organization]” is a safe bet.
- If the contact person is unknown, “To Whom It May Concern” is acceptable, though less personal.
- Maintain a respectful and empathetic tone; this isn’t the place for breezy familiarity.
Expressing Condolences: Sharing in Sorrow
- Begin by expressing your heartfelt condolences to the bereaved. A simple, “I am deeply sorry for your loss” suffices.
- You might add a brief, genuine sentiment about the deceased. For instance, ” [Deceased’s Name] was a remarkable individual, and I will always cherish their kindness.”
- Keep it concise and avoid lengthy anecdotes unless you were exceptionally close.
Announcing the Donation: The Core Message
- Clearly state that you have made a memorial donation. For instance, “I have made a donation in [Deceased’s Name]’s memory to [Organization Name].”
- Specify the amount of the donation, if you are comfortable doing so. This can help with record-keeping.
- If you’ve donated online, mention the confirmation number or date of transaction for facile tracking.
Personal Anecdote (Optional): A Touch of Remembrance
- Include a brief, positive anecdote about the deceased, if appropriate. Refrain from dwelling on somber details.
- This could be a fond memory, a shared experience, or a quality you admired in them.
- Ensure the anecdote is germane to the occasion and respectful to the memory of the departed.
Specifying the Donation’s Purpose (If Applicable): Honoring Their Wishes
- If the family has requested donations be directed towards a specific cause or organization, explicitly state that your donation aligns with their wishes. For example, “I understand the family has requested donations to [Organization Name], and I am pleased to contribute in this manner.”
- If there are no specific instructions, you can state that you hope the donation will contribute to the organization’s mission.
- This demonstrates thoughtfulness and respect for the family’s preferences.
Closing: A Respectful Farewell
- End with a respectful and supportive closing. “With deepest sympathy,” or “Sincerely,” are both suitable.
- Include your full name and contact information, should the recipient need to reach you.
- A final expression of sympathy, such as “My thoughts are with you during this difficult time,” can provide solace.
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Frequently Asked Questions: Memorial Donation Acknowledgement Letters
Sending a thank-you letter acknowledging a memorial donation is a thoughtful gesture. This FAQ provides guidance on crafting appropriate and meaningful letters.
What information should be included in the letter?
The letter should include the donor’s name, the amount of the donation, the name of the person being memorialized, and a statement of gratitude.
How formal should the tone of the letter be?
Maintain a respectful and formal tone throughout the letter, expressing sincere appreciation for the donor’s generosity.
Is it necessary to mention how the donation will be used?
While not always necessary, briefly mentioning how the donation will support the organization’s mission can add a meaningful touch.
Should the letter be personalized?
Yes, personalizing the letter with a specific reference to the deceased or the donor can make the acknowledgement more impactful.
What is the appropriate timeframe for sending the letter?
Aim to send the acknowledgement letter as soon as possible, ideally within one to two weeks of receiving the donation.