A “Sample Letter To School From Attorney Requesting Records Dismissed” is a formal request. An attorney sends it to a school. It asks the school to remove certain records. These records usually relate to a disciplinary issue that was resolved. Parents may need this letter if their child’s record unfairly impacts their future.
Need to draft this kind of letter? Don’t worry. We’ve got your back. We will share templates and examples.
This article provides sample letters. Use them as a guide. Easily write your own “Request for Records Dismissed” letter.
Sample Letter To School From Attorney Requesting Records Dismissed
[Your Law Firm’s Letterhead]
[Date]
[School Official’s Name]
[School Official’s Title]
[School Name]
[School Address]
**RE: Student Records of [Student’s Full Name] – Request for Dismissal**
Dear [School Official’s Name],
This firm represents [Student’s Full Name], formerly a student at [School Name]. We are writing to formally request the immediate and permanent dismissal of any and all disciplinary records pertaining to [brief, neutral description of incident, e.g., “the incident that occurred on [Date of Incident] in [Location of Incident]”].
Our request is based on [brief, factual reason for dismissal, e.g., “the successful completion of [Program Name] and demonstrated commitment to positive behavior,” or “a lack of conclusive evidence supporting the initial allegations”].
We request written confirmation within [Number] days that these records have been expunged and that no reference to this matter will be included in any future student records or transcripts.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Title]
[Law Firm Name]
[Contact Information]
html
How to Write Letter To School From Attorney Requesting Records Dismissed
1. Subject Line: Clarity is Paramount
- Employ a subject line that is both perspicacious and direct. For instance: “Request for Expungement of [Student’s Name]’s Records – [Incident Date].”
- Ensure the subject line unequivocally indicates the letter’s purpose to expedite processing.
2. Salutation: Setting a Formal Tone
- Address the recipient by their proper title (e.g., “Dear Principal [Principal’s Last Name]” or “Dear Records Custodian”).
- Avoid casual greetings; maintain a professional and deferential decorum.
3. Introduction: Concisely State Your Purpose
- Begin with a declarative sentence identifying yourself as legal counsel for the student (e.g., “I am writing as the attorney representing [Student’s Name]”).
- Immediately articulate the letter’s objective: to request the expungement of specific records related to a particular incident.
4. Body Paragraphs: Substantiate Your Request
- Provide a succinct but comprehensive account of the incident in question, including dates, individuals involved, and the nature of the infraction.
- Articulate the legal basis for your request. This might involve citing school policy, state law, or legal precedent supporting the expungement of records under the circumstances.
- Emphasize any mitigating factors, such as the student’s subsequent exemplary conduct, completion of restorative justice programs, or lack of prior disciplinary issues.
5. Supporting Documentation: Bolstering Your Position
- Enumerate any appended documents that buttress your appeal, such as character references, certificates of completion for relevant programs, or court orders.
- Clearly state the purpose of each document and how it supports your argument for record dismissal.
6. Call to Action: Prompting a Response
- Explicitly request a written acknowledgement of receipt of your letter and a timeline for when a decision regarding the expungement request can be anticipated.
- Offer to provide further clarification or documentation as needed.
7. Closing: Maintaining Professionalism
- Conclude with a formal closing, such as “Sincerely” or “Respectfully.”
- Include your full name, title, law firm name, address, phone number, and email address.
- Ensure your signature is present if sending a hard copy; otherwise, a typed signature is acceptable for electronic correspondence.
html
Frequently Asked Questions: Attorney Request for Dismissed School Records
This section addresses common inquiries regarding a sample letter from an attorney requesting the dismissal of school records. The information provided is for informational purposes only and should not be considered legal advice.
1. What is the purpose of an attorney’s letter requesting dismissed school records?
The letter aims to formally request the school to expunge or seal records related to disciplinary actions or incidents that have been resolved or are no longer relevant.
2. What information should be included in the attorney’s letter?
The letter should include the student’s full name, date of birth, dates of attendance, a detailed explanation of the records being challenged, and the legal basis for the request.
3. What legal grounds typically support a request for record dismissal?
Common grounds include successful completion of disciplinary requirements, expungement laws pertaining to juvenile records, or demonstration that the records are inaccurate or unfairly prejudicial.
4. What happens after the school receives the attorney’s letter?
The school typically reviews the request, consults with legal counsel if necessary, and makes a determination based on school policy, applicable laws, and the information provided in the letter.
5. Is the school obligated to grant the request for record dismissal?
No, the school is not automatically obligated. The decision depends on the specific circumstances, relevant laws, and school policies. The school may deny the request if it does not meet established criteria.