A “Sample Letter To Say No To A Job Offer” is a polite way to decline a job. You might need it after accepting another position. It’s also useful if you’ve reconsidered your career goals.
Need to decline a job offer gracefully? You’re in the right place. We’ll share templates and examples to help you write the perfect letter.
This article provides samples to simplify your writing. Use our letters as a guide. Make saying “no” easy and professional.
Sample Letter To Say No To A Job Offer
## Sample Letter To Say No To A Job Offer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Last Name],
Thank you very much for offering me the position of [Job Title] at [Company Name]. I truly appreciate you taking the time to interview me and introduce me to your team.
After careful consideration, I have decided to decline the offer. This was not an easy decision, as I was very impressed with [Company Name] and the people I met. However, I have accepted a position at another company that is a better fit for my career goals at this time.
Thank you again for your time and consideration. I wish you and [Company Name] all the best in finding a suitable candidate for this role.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write a Letter To Say No To a Job Offer
Subject Line: Brevity is Key
- Keep it concise. Something like “Job Offer – [Your Name]” will suffice.
- Avoid ambiguity. Clarity prevents misinterpretation and ensures prompt attention.
Salutation: A Professional Overture
- Address the hiring manager by name. If unknown, “Dear Hiring Team” is acceptable, albeit less personal.
- Maintain a respectful tone. This sets a polished precedent for the rest of your declination.
Express Gratitude: Acknowledging the Opportunity
- Thank them for the offer and their time. Demonstrate grace and appreciation for their consideration.
- Specifically mention the role offered. This disambiguates any potential confusion.
State Your Decision: The Declination Itself
- Be direct but courteous. Avoid hedging; clearly state that you are declining the offer.
- Provide a succinct reason, if comfortable. This offers closure, though extensive justification is unnecessary.
Elaborate (Optional): Providing Additional Context
- This section is discretionary. If you feel compelled to explain further, do so briefly.
- Perhaps you accepted another position or the role wasn’t the right fit. Keep it professional and avoid negativity.
Extend Best Wishes: A Concluding Sentiment
- Wish them well in their search. This leaves a positive, lasting impression.
- Consider adding subtle affirmation of their company. For example, “I wish [Company Name] all the best in finding a suitable candidate.”
Closing: Formal Farewell
- Use a professional closing, such as “Sincerely” or “Best regards.”
- Follow with your full name. An electronic signature adds a touch of professionalism.
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Frequently Asked Questions: Declining a Job Offer
Navigating the job market can be complex, and declining a job offer is a common scenario. Here are some frequently asked questions to guide you through the process of writing a professional and courteous letter of refusal.
1. What is the most important thing to include in a job offer rejection letter?
Express your gratitude for the offer and clearly state your decision to decline the position.
2. How soon after receiving the offer should I respond?
Respond as promptly as possible, ideally within one to two business days, to allow the employer to move forward with other candidates.
3. Should I provide a reason for declining the offer?
Providing a brief and professional reason is optional but can be helpful. Avoid overly detailed or negative explanations.
4. Is it appropriate to express continued interest in the company?
Yes, if you genuinely have interest in future opportunities, expressing this can maintain a positive relationship.
5. How formal should the tone of the letter be?
Maintain a professional and courteous tone throughout the letter, regardless of your reason for declining the offer.