Need to resign as a Notary Public in California? You’ll need a formal resignation letter. This letter tells the California Secretary of State you’re stepping down. Life changes, and sometimes being a notary no longer fits.
Writing this letter can feel daunting. Where do you even start? Don’t worry, we’ve got you covered.
This article provides sample resignation letters. Use these samples as a guide. Craft your own perfect “Sample Letter To Resign Notary Commission California”.
Sample Letter To Resign Notary Commission California
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
California Secretary of State
Notary Public Section
P.O. Box 942877
Sacramento, CA 94277-0001
**Subject: Resignation of Notary Public Commission**
Dear Secretary of State,
This letter serves as formal notification that I am resigning from my commission as a Notary Public in the State of California. My commission number is [Your Notary Commission Number].
My resignation is effective immediately.
I understand I must surrender my Notary Public seal to you. Please advise on the proper procedure for returning the seal.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Resign Notary Commission California
Subject Line: Clarity is Key
The subject line should be terse and to the point. Avoid ambiguity. Begin with “Resignation of Notary Commission” followed by your full name and commission number. This ensures swift processing by the California Secretary of State.
- Example: Resignation of Notary Commission – Jane Doe – #1234567
Salutation: Formal Overture
Address the communication with the respect it merits. A formal salutation is paramount. Use “Secretary of State” followed by a colon. This demonstrates deference to the office.
- Example: Secretary of State:
Body – Paragraph 1: Unequivocal Declaration
Commence with a clear and unambiguous declaration of your intent to relinquish your notary commission. State your full name, commission number, and the effective date of your resignation. This eliminates any potential misinterpretation.
- “I, [Your Full Name], commission number [Your Commission Number], hereby tender my resignation as a Notary Public for the State of California, effective [Date].”
Body – Paragraph 2: Compelling Rationale (Optional)
Providing a reason for your resignation is optional, but can be a courteous gesture. Keep it concise and professional. Avoid divulging excessively personal or contentious details. A simple statement suffices.
- Examples: “Due to a change in career path,” or “Due to relocation outside of California.”
Body – Paragraph 3: Disposition of Notarial Seal and Journal
This section is crucial. State how you have disposed of your notarial seal and journal. Destroying them is the recommended course of action. Affirm that you have complied with California regulations regarding these items.
- “I have destroyed my notarial seal and journal in accordance with California state law.”
Closing: Cordial Farewell
Employ a formal closing that conveys respect and finality. “Sincerely” or “Respectfully” are suitable choices. This leaves a positive final impression.
- Example: Sincerely,
Signature and Contact Information: Indelible Impression
Sign your name legibly above your typed full name. Include your mailing address and phone number. This facilitates any necessary follow-up communication from the Secretary of State’s office. Ensure the information is current and accurate.
- Handwritten Signature
- Typed Full Name
- Mailing Address
- Phone Number
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Frequently Asked Questions: Resigning Your California Notary Commission
Resigning from your California Notary Public commission is a formal process. This FAQ provides answers to common questions regarding the resignation process and the required letter.
What information should I include in my resignation letter?
Your resignation letter should include your full name, your notary commission number, your current address, the date of your resignation, and your signature.
Where should I send my resignation letter?
Send your resignation letter, along with your notary public seal and journal, to the California Secretary of State’s office at the address specified on their website for resignations.
What happens to my notary journal and seal after I resign?
You must surrender your official notary public seal and journal to the California Secretary of State’s office along with your resignation letter.
Is there a specific format I need to follow for the resignation letter?
While there is no mandated format, your letter should be clear, concise, and contain all the required information mentioned above.
What is the effective date of my resignation?
The effective date of your resignation is the date you specify in your letter, or if no date is specified, it is the date the Secretary of State receives your resignation.