Resigning from a job can feel overwhelming, whether you’re leaving for a new opportunity, personal reasons, or simply ready for a change. One of the most important parts of this process is writing a professional resignation letter. A well-written letter helps you leave on good terms and shows respect for your employer.
There are many different types of resignation letters depending on your situation. Some may need a formal tone, while others can be short and simple. No matter the reason for your resignation, having the right words can make the process smoother and more respectful.
In this article, we’ve shared sample resignation letters for various situations — including two weeks’ notice, immediate resignation, personal reasons, and career growth. You can use these samples as templates to write your own letter and make your exit professional and polite.
Sample Letter To Resign From A Job
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned a lot and appreciate the experiences I have gained.
I am committed to ensuring a smooth transition during my departure. I am happy to assist in training my replacement and completing any outstanding tasks.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Formal Resignation Letter
Subject: Formal Resignation – [Your Name]
Dear [Manager’s Name],
I hope this message finds you well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day, e.g., July 15, 2025], in accordance with the notice period outlined in my employment contract.
This was not an easy decision, as I have greatly valued the opportunities for professional and personal development that [Company Name] has provided. Working under your leadership and being part of such a dedicated team has been a significant chapter in my career.
Over the next [notice period duration], I will ensure a smooth transition by completing ongoing projects, documenting processes, and assisting in training my replacement if needed.
Thank you once again for your guidance and support. I leave with only positive memories and wish [Company Name] continued success in the future.
Warm regards,
[Your Full Name]
[Your Contact Information]
Simple Resignation Letter
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position at [Company Name], effective [Last Working Day].
I have appreciated the chance to work here and am grateful for the support and experiences I’ve had during my tenure. Though this decision was not made lightly, I believe it is the right time for me to move on to the next phase of my journey.
Thank you for everything, and please let me know how I can help during the transition period.
Sincerely,
[Your Name]
Short Resignation Letter
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position at [Company Name], with my last working day being [Date].
I am thankful for the opportunities I’ve had and the valuable experiences gained while being part of your team. I will do my best to wrap up my duties and support the transition in any way I can.
Kind regards,
[Your Name]
Two Weeks Notice Resignation Letter
Dear [Manager’s Name],
I am writing to give my two weeks’ notice of resignation from my position as [Your Position] at [Company Name]. My last working day will be [Two Weeks from Today’s Date].
This decision comes after careful consideration of my career path and personal goals. I am sincerely thankful for the professional development and support I’ve received during my time here.
During these next two weeks, I will ensure a seamless transition, including finishing pending tasks and assisting in any handover procedures.
Thank you once again for the opportunity to be a part of [Company Name].
Best regards,
[Your Name]
[Your Contact Info]
Immediate Resignation Letter
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position at [Company Name] effective immediately due to unforeseen personal circumstances.
I understand this may cause inconvenience, and I sincerely apologize for the short notice. Please be assured that this decision was not made lightly. I am grateful for the support, guidance, and opportunities I’ve received during my time here.
If there’s anything I can do remotely to assist with the transition, I am happy to help in any way possible.
Thank you for everything.
Sincerely,
[Your Name]
[Your Contact Info]
Resignation Letter for Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position at [Company Name], effective [Date], due to personal reasons.
While this was a difficult decision, it is one that I must make at this point in my life. I have truly valued the chance to work with such a talented team and am thankful for the professional growth I’ve experienced here.
I hope to leave on good terms and will do my best to support a smooth transition before my departure. Please let me know how I can assist in the coming days.
With sincere thanks,
[Your Name]
[Your Contact Information]
Resignation Letter for Career Growth
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], with my final working day being [Date]. After careful reflection, I have decided to pursue a new opportunity that aligns more closely with my long-term career goals.
I am incredibly grateful for the experiences and mentorship I have received during my time here. The skills and knowledge I have gained have prepared me well for the next chapter of my professional journey.
I remain committed to ensuring a smooth and orderly transition. Please let me know how I can assist in wrapping up my responsibilities or training a successor.
Thank you once again for your support and encouragement.
Sincerely,
[Your Name]
[Your Contact Info]
How to Write Letter To Resign From A Job
1. Crafting the Subject Line: Clarity is Key
The subject line of your resignation letter should be succinct and unambiguous. Avoid any esoteric language. Simply state your intention.
- Example: “Resignation – [Your Name]”
- Alternatively: “Notice of Resignation – [Your Name]”
2. The Salutation: Commence with Civility
Address your manager or supervisor directly. This isn’t the time for coyness; maintain a professional demeanor.
- Use “Dear Mr./Ms./Mx. [Last Name],” unless you have a rapport that dictates otherwise.
- If uncertain of the recipient, “Dear Hiring Manager,” is an acceptable, albeit less personal, alternative.
3. The Opening Paragraph: Declare Your Intent
Clearly articulate your decision to resign. Be forthright, but avoid superfluous details. Why overcomplicate matters with unnecessary exposition?
- “Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name].”
- “This letter serves to inform you of my resignation from [Your Job Title], effective [Your Last Day of Employment].”
4. Detailing Your Departure Date: Leave No Room for Ambiguity
Specify your last day of employment. This is crucial for payroll and transition planning. Precision averts potential quibbles.
- “My last day of employment will be [Date].”
- Ensure this date complies with any contractual or company-stipulated notice period.
5. Expressing Gratitude: A Gesture of Goodwill
Acknowledge the opportunities afforded to you during your tenure. Even if your experience was less than ideal, a modicum of appreciation is politic.
- “I am grateful for the opportunities I have been given during my time at [Company Name].”
- “Thank you for the experience and opportunities provided to me during my employment.”
6. Offering Assistance: Facilitating a Smooth Transition
Propose your assistance in training your replacement or completing outstanding tasks. This demonstrates professionalism and commitment, even in departure.
- “I am willing to assist in training my replacement to ensure a seamless transition.”
- “Please let me know if there is anything I can do to help wrap up ongoing projects.”
7. The Closing: Parting Words
Conclude with a polite and professional closing. Reinforce your gratitude and wish the company well. Leave on a positive note.
- “Sincerely,” or “Best regards,” are both appropriate closings.
- Follow with your typed name and signature (if a physical letter).
- “I wish you and the company all the best in the future.”
Frequently Asked Questions: Resignation Letters
Navigating the job resignation process can be complex. This FAQ addresses common queries to help you draft a professional and effective resignation letter.
What is the most important information to include in my resignation letter?
Your resignation letter should clearly state your intention to resign, your last day of employment, and a brief expression of gratitude.
How much notice should I give my employer when resigning?
The standard notice period is two weeks, but you should refer to your employment agreement or company policy for specific requirements.
Is it necessary to explain the reason for my resignation in the letter?
Providing a reason is optional. If you choose to, keep it concise and professional, avoiding negativity.
Should I offer assistance during the transition period?
Offering assistance with training or handover tasks demonstrates professionalism and can be beneficial.
What tone should I use in my resignation letter?
Maintain a professional and courteous tone throughout the letter, regardless of your reasons for leaving.