Rescinding a job offer you’ve already accepted? It happens. Life throws curveballs. You might get a better offer or have a major change in circumstances. This means you need to write a formal letter.
Need help writing that tricky letter? You’re in the right place. We’ve got your back with templates and examples.
We make it easy. Find the perfect sample letter here. Customize it to fit your situation.
Sample Letter To Rescind Job Offer After Accepting
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name]
[Company Name]
[Company Address]
**Subject: Rescinding Job Offer – [Your Name]**
Dear [Hiring Manager Name],
I am writing to express my sincere regret in informing you that I must rescind my acceptance of the [Job Title] position at [Company Name], which I accepted on [Date of Acceptance].
This was not an easy decision. After careful consideration, I have accepted another opportunity that is a better fit for my current career goals.
I understand that my change of mind may cause inconvenience, and I sincerely apologize for any disruption this may cause.
Thank you for your understanding and for the time you invested in me during the interview process. I wish you and [Company Name] all the best.
Sincerely,
[Your Name]
html
How to Write Letter To Rescind Job Offer After Accepting
Subject Line: Clarity is Key
The subject line should be unambiguous. It’s the herald of your message, so make it count. Avoid ambiguity; state your intent directly.
- Keep it succinct: “Rescinding Job Offer – [Your Name]” or “Withdrawal of Acceptance – [Job Title]”
- Avoid overly emotional language. Maintain a professional demeanor.
Salutation: Respectful Address
Begin with a formal salutation that acknowledges the recipient’s position and reflects due respect. This isn’t the time for familiarity.
- Use “Dear Mr./Ms./Dr. [Last Name],” unless you know they prefer something else.
- If you’re unsure of the recipient’s name, “Dear Hiring Manager,” is acceptable, though less personalized.
Opening Paragraph: Immediate Intention
The opening paragraph is pivotal. State your intention immediately and unequivocally. Be forthright, but temperate.
- Start by expressing gratitude for the job offer. Acknowledge their confidence in you.
- Follow immediately with your decision to rescind your acceptance. Be direct.
- Example: “Thank you very much for offering me the position of [Job Title]. After careful deliberation, I regret to inform you that I must rescind my acceptance of this offer.”
Body Paragraph(s): Explanations and Regret
Use the body to elucidate the reasons behind your decision, without delving into excessive detail. Sincerity is paramount.
- Provide a brief, professional explanation. Avoid disparaging either opportunity.
- Express genuine regret. Convey that this was not an easy decision.
- Example: “This was an exceptionally difficult decision. I have accepted another opportunity that aligns more closely with my long-term career aspirations. I sincerely regret any inconvenience this may cause.”
Expressing Gratitude: Acknowledging the Opportunity
Reiterate your gratitude for their time and consideration. Leave a positive impression, despite the circumstance.
- Specifically mention something you appreciated about the offer or the company.
- Example: “I am truly grateful for the time the team invested in interviewing me. I was particularly impressed by [mention something specific].”
Offering Assistance: Facilitating the Transition
If feasible, offer assistance in minimizing disruption. A small gesture of goodwill can mitigate any negative fallout.
- Offer to help with the transition if appropriate, such as suggesting potential candidates (only if you have suitable referrals).
- Example: “If there is anything I can do to assist in finding a suitable replacement, please do not hesitate to ask.”
Closing: Formal Farewell
End with a formal closing that reinforces your regret and expresses your best wishes for their future endeavors. Maintain decorum until the very end.
- Use a professional closing: “Sincerely,” or “Respectfully,”.
- Include your full name.
- Example: “Sincerely, [Your Full Name]”
html
Frequently Asked Questions: Rescinding a Job Offer After Acceptance
Rescinding a job offer after accepting it is a serious decision with potential ramifications. This FAQ addresses common concerns and provides guidance on navigating this situation professionally.
Is it acceptable to rescind a job offer after accepting it?
While it is possible to rescind a job offer after accepting, it is generally discouraged and should be done only as a last resort. It is important to consider the potential consequences for your professional reputation and future opportunities.
What should be included in a letter rescinding a job offer?
The letter should be concise, professional, and apologetic. Clearly state your decision to withdraw from the position, briefly explain your reason, and express gratitude for the opportunity. Avoid being overly detailed or making excuses.
What are the potential consequences of rescinding a job offer?
Consequences can include damage to your professional reputation, strained relationships with the hiring company, and potential legal action in some cases, although this is rare. Consider the impact on your network and future job prospects.
When is the best time to rescind a job offer?
The sooner you inform the company of your decision, the better. This allows them ample time to find an alternative candidate and minimizes disruption to their hiring process. Promptness demonstrates respect and professionalism.
Should I explain my reasons for rescinding the offer in detail?
While you should provide a brief explanation, avoid going into excessive detail. Keep the reason concise and professional, focusing on your overall decision rather than specific criticisms of the company or position.