A “Sample Letter To Requesting To Serve As a Dissertation Chair” is a formal request. Students write it to ask a professor to guide their dissertation. This usually happens when a student is ready to start their dissertation phase. They need a professor with expertise in their research area.
Need to ask a professor to be your dissertation chair? You’re in the right place. We know writing that first request can be tough.
That’s why we’re sharing letter templates here. These samples make it easier to ask a professor. Use our examples to craft your perfect request.
Sample Letter To Requesting To Serve As A Dissertation Chair
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
[Professor’s Name]
[Professor’s Department]
[University Name]
[University Address]
Subject: Request to Serve as Dissertation Chair
Dear Professor [Professor’s Last Name],
I hope this letter finds you well.
My name is [Your Name], and I am a doctoral candidate in the [Your Department] program at [University Name]. I am writing to respectfully request your consideration to serve as the chair of my dissertation committee.
I have greatly admired your work in [Professor’s Area of Expertise] and found your insights in [Specific Course or Publication] particularly relevant to my research interests. My dissertation aims to explore [Briefly Describe Dissertation Topic], and I believe your expertise in [Professor’s Area of Expertise] would provide invaluable guidance and support throughout the dissertation process.
I have attached a brief dissertation proposal for your review. It provides a more detailed overview of my research question, methodology, and anticipated contributions to the field.
I understand that you have many commitments, and I would be honored if you would consider my request. I am available to meet with you at your earliest convenience to discuss my research in more detail and answer any questions you may have.
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Write Letter To Requesting To Serve As A Dissertation Chair
Subject Line: Capture Their Attention
- Be succinct. A subject line like “Dissertation Chair Request – [Your Name]” is often sufficient.
- Avoid being overly verbose; clarity is paramount. Don’t add unnecessary fluff.
- A well-crafted subject line ensures your email isn’t relegated to the digital hinterlands of their inbox.
Salutation: Set the Right Tone
- Address the professor formally. “Dear Professor [Professor’s Last Name],” is a safe bet.
- If you know them well, “Dear Dr. [Professor’s Last Name],” might be acceptable, but err on the side of formality.
- Avoid colloquialisms like “Hey” or “Hi.” Professionalism is key.
Introduction: Make Your Case
- Begin by explicitly stating your request. “I am writing to respectfully request your consideration to serve as the chair of my dissertation committee.”
- Briefly allude to your research area and how it aligns with the professor’s expertise. This demonstrates you’ve done your homework.
- Show, don’t tell. Subtly showcase your understanding of their scholarly contributions.
Body Paragraph 1: Elaborate on Your Research
- Provide a concise overview of your dissertation topic. Think elevator pitch, but for academia.
- Articulate the core research question and the methodologies you intend to employ.
- Highlight the potential impact or contribution of your research to the field. Why should they care?
Body Paragraph 2: Connect Their Expertise with Your Needs
- Explicitly link the professor’s research interests and expertise to your dissertation topic. Why them specifically?
- Reference specific publications or projects of theirs that resonate with your work.
- Demonstrate that you’re not just seeking any chair, but *their* guidance, based on a reasoned assessment of their scholarly profile.
Concluding Paragraph: Reinforce Your Enthusiasm
- Reiterate your request and express your eagerness to discuss the opportunity further.
- Suggest a time to meet or chat. Be proactive, but flexible.
- Express your gratitude for their time and consideration. Gratitude is never amiss.
Closing: Finish Strong
- Use a formal closing such as “Sincerely” or “Respectfully.”
- Follow with your full name and contact information (email and phone number).
- Proofread meticulously before sending. A flawless letter underscores your diligence.
Frequently Asked Questions: Requesting to Serve as Dissertation Chair
This section provides answers to common questions regarding the process of requesting a faculty member to serve as your dissertation chair. Understanding this process is crucial for a successful and productive dissertation experience.
1. When is the appropriate time to ask a professor to be my dissertation chair?
The ideal time is typically after you have successfully completed your coursework, developed a solid dissertation proposal, and have a clear research focus that aligns with the professor’s expertise.
2. What should I include in my request letter?
Your letter should include a brief introduction of yourself, your research interests, a summary of your dissertation topic, and a clear explanation of why you are choosing that particular professor. Attaching your dissertation proposal is also recommended.
3. How should I address the professor in my letter?
Maintain a formal tone and address the professor as “Dr. [Professor’s Last Name]” or “Professor [Professor’s Last Name]” unless you are explicitly instructed otherwise.
4. What if the professor declines my request?
If a professor declines, thank them for their time and consideration. Seek advice from your academic advisor or other faculty members to identify alternative potential chairs.
5. Is it appropriate to ask more than one professor simultaneously?
It is generally considered best practice to approach professors individually and sequentially. Approaching multiple professors simultaneously can be perceived as unprofessional.
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