Got a traffic ticket? Want to fight it without going to court? You might need a “Sample Letter To Request Trial By Written Declaration.” This letter asks the court to let you submit your case in writing. It’s used when you can’t easily attend court.
Need help writing this letter? You’re in the right place. We’ve got you covered.
This article provides templates and examples. These samples will make writing your letter easy. Let’s get started.
Sample Letter To Request Trial By Written Declaration
**Sample Letter To Request Trial By Written Declaration**
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Court Name]
[Court Address]
[Court City, State, Zip Code]
**Subject: Request for Trial by Written Declaration – Case Number [Case Number]**
Dear Sir/Madam,
I am writing to request a trial by written declaration for the above-referenced case. I received citation number [Citation Number] on [Date of Citation] for [Violation].
I believe a trial by written declaration is the most efficient way to resolve this matter. I plan to submit a written statement and any supporting evidence to the court for review.
Please send me the necessary forms and instructions for submitting a trial by written declaration. I understand I must submit all required documents by the deadline set by the court.
Thank you for your time and consideration. I look forward to your prompt response.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Request Trial By Written Declaration
Subject Line: Clarity is Key
The subject line should be pithy and directly indicate the letter’s purpose. It’s the initial beacon drawing attention to your request.
- Use: “Request for Trial by Written Declaration – [Citation Number]”
- Be specific; include the citation number for expeditious identification.
Salutation: Professional Courtesies
Even in contesting a citation, maintaining decorum is paramount. Address the recipient appropriately.
- Use: “To the Traffic Court Clerk,” or “To Whom It May Concern:”
- Avoid being overly familiar; remain formal and respectful.
Introduction: State Your Intention
Clearly articulate your intent to contest the citation via Trial by Written Declaration. Ambiguity breeds confusion; precision is your ally.
- State: “I am writing to formally request a Trial by Written Declaration for citation number [Citation Number].”
- Mention the date of the citation and the issuing agency if possible.
Body Paragraph 1: Factual Recounting
Present your account of the events leading to the citation. Adhere to verifiable facts and eschew emotional hyperbole.
- Describe the circumstances leading to the citation in your own words.
- Include details such as the time of day, weather conditions, and traffic volume.
- Avoid admitting guilt; focus on presenting an alternative interpretation.
Body Paragraph 2: Articulating Your Defense
This section embodies the crux of your defense. Delve into the specifics and adduce any supporting arguments for your position. Subtleties matter.
- Explain why you believe the citation was issued in error.
- Reference any relevant laws or regulations that support your argument.
- Include any mitigating circumstances that may exculpate you from culpability.
Evidence Presentation: Substantiating Claims
If you possess pertinent evidence, such as photographs or witness statements, mention their inclusion and briefly describe their relevance. Backup your claims.
- State: “I have attached [number] exhibits in support of my declaration, including [brief description of each].”
- Ensure all evidence is clearly labeled and organized.
- Only include evidence directly relevant to the citation.
Closing: Courteous Conclusion
End the letter with a polite expression of anticipation and a clear indication of your contact information. Leave a positive final impression.
- Use: “I respectfully request that the court consider my declaration and the attached evidence. I can be reached at [phone number] or [email address] should further clarification be required.”
- Conclude with a formal closing, such as “Sincerely,” or “Respectfully,” followed by your full name and signature.
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Frequently Asked Questions: Trial by Written Declaration Request Letter
This section addresses common inquiries regarding the process of requesting a trial by written declaration. It offers guidance on composing a clear and effective request letter.
1. What is a Trial by Written Declaration?
A Trial by Written Declaration is a process where, instead of appearing in court, you submit a written statement and any supporting evidence to the court for review.
2. What information should I include in my request letter?
Your letter should include your name, address, case number, the reason for requesting a trial by written declaration, and a statement expressing your understanding of the process.
3. Where should I send my request letter?
Send the letter to the court where your citation or case originated. The address should be available on your citation or court documents.
4. Is there a deadline for submitting the request letter?
Yes, you must submit your request letter before the deadline stated on your citation or any notice you received from the court. Check your documents carefully.
5. What happens after I submit my request letter?
The court will review your request and, if approved, will send you instructions on how to submit your written declaration and evidence.