A “Sample Letter To Request Repairs After A Home Inspection” is a formal request. It’s sent to a home seller. It asks them to fix issues found during a home inspection. Buyers often use it after a home inspection reveals problems.
Need to write such a letter? Don’t worry. We’ve got you covered. This article provides sample letters.
Use our samples as a guide. Tailor them to your specific situation. Make your repair request clear and professional.
Sample Letter To Request Repairs After A Home Inspection
**Sample Letter To Request Repairs After A Home Inspection**
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Seller’s Name]
[Seller’s Address]
**Subject: Request for Repairs Following Home Inspection – [Property Address]**
Dear [Seller’s Name],
Following the home inspection conducted on [Date of Inspection] at the property located at [Property Address], several issues requiring attention were identified.
As per our purchase agreement, we are requesting that you address the following repairs:
* [Specific Repair 1]
* [Specific Repair 2]
* [Specific Repair 3]
We have attached a copy of the relevant sections of the inspection report highlighting these issues for your review.
We request that these repairs be completed by [Date]. Please provide us with written confirmation that you agree to address these items and a timeline for their completion.
We are open to discussing alternative solutions, such as a price reduction to reflect the cost of repairs, if you prefer.
We look forward to your prompt response and a resolution that allows us to move forward with the purchase of this property.
Sincerely,
[Your Name]
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How to Write a Letter To Request Repairs After a Home Inspection
1. Crafting a Compelling Subject Line
The subject line is your first impression. Aim for clarity and conciseness. Instead of a generic “Repair Request,” try something like “Repair Request Following Home Inspection – [Property Address]” or “Deficiencies Identified at [Property Address] – Repair Proposal.” A well-crafted subject line ensures your email doesn’t languish, unread, in the recipient’s inbox.
2. Addressing the Recipient with Finesse
Begin with a formal salutation. “Dear [Seller’s Name]” or “Dear [Real Estate Agent’s Name]” is perfectly acceptable. Avoid overly casual greetings. If you’re unsure of the seller’s name, “To Whom It May Concern” is a viable, albeit less personal, alternative. Maintain a respectful tone throughout your communication.
3. Concisely Stating Your Intent
In the opening paragraph, articulate your purpose clearly. Reiterate that you are writing concerning the property located at [Property Address] following a recent home inspection. Briefly mention the date of the inspection for easy reference. For instance: “This letter pertains to the property located at [Property Address], following a home inspection conducted on [Date].”
4. Itemizing Discrepancies with Precision
This is the crux of your letter. List each deficiency identified in the home inspection report individually. Be specific and avoid generalizations. Reference the specific sections or page numbers of the report where applicable. For each item, include:
- A brief description of the issue (e.g., “Leaking roof in the master bedroom”)
- The location of the issue (e.g., “Master bedroom, above the west-facing window”)
- The recommended repair, if known (e.g., “Roof repair or replacement by a licensed contractor”)
Prioritize issues based on severity and potential impact. Clearly differentiate between minor cosmetic imperfections and significant structural or safety concerns.
5. Proposing a Remedial Course of Action
After delineating the deficiencies, propose a clear course of action. You have several options:
- Requesting the seller to complete the repairs prior to closing.
- Requesting a price reduction to offset the cost of repairs.
- Requesting a credit at closing to cover the cost of repairs.
Be realistic and reasonable in your requests. Consider the overall condition of the property and the prevailing market conditions. Justify your proposal with a brief explanation of the financial impact of the identified issues.
6. Establishing a Timeframe for Response
Specify a reasonable deadline for the seller to respond to your request. This creates a sense of urgency and prevents undue delays. A timeframe of 5-7 business days is generally considered acceptable. State your deadline explicitly: “We would appreciate a response to this letter by [Date].”
7. Closing with Cordiality and Contact Information
End your letter with a professional closing. “Sincerely” or “Respectfully” are suitable options. Include your full name, phone number, and email address. Express your willingness to discuss the matter further and to work towards a mutually agreeable resolution. For example: “We are available to discuss these matters at your convenience. Please feel free to contact us at [Your Phone Number] or [Your Email Address]. We look forward to your prompt response.”
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Frequently Asked Questions: Requesting Repairs After a Home Inspection
This section addresses common inquiries regarding writing a sample letter to request repairs following a home inspection. Understanding the process can facilitate effective communication with the seller and a smoother transaction.
What should be included in the repair request letter?
The letter should clearly state the specific issues identified in the inspection report, referencing the relevant sections. It should also propose a desired remedy, such as repair or monetary compensation.
How specific should I be when describing the necessary repairs?
Be as specific as possible, using details from the inspection report, including location and nature of the defect. This avoids ambiguity and ensures the seller understands the required work.
What is a reasonable timeframe to give the seller to respond?
Typically, a timeframe of 3-5 business days is considered reasonable for the seller to respond to the repair request. Check your purchase agreement for specified deadlines.
What if the seller refuses to make the requested repairs?
Negotiate with the seller. Alternatives include accepting a price reduction, splitting the cost of repairs, or walking away from the deal, depending on the terms of your purchase agreement.
Should I include the home inspection report with my repair request letter?
Yes, include a copy of the relevant pages from the home inspection report that detail the issues you are requesting to be addressed. This provides evidence and context for your request.