Need to get paid electronically? A “Sample Letter To Request Payment Via EFT” is your solution. It’s a formal way to ask clients or customers to pay you via Electronic Funds Transfer. You might need this when you prefer direct deposits over checks or online payments.
Ready to ditch the paper chase? We’ve got your back. This article is packed with EFT request letter samples.
Consider this your shortcut to crafting the perfect payment request. Use our templates to get paid faster and easier. Let’s dive in!
Sample Letter To Request Payment Via Eft
[Your Company Letterhead]
[Date]
[Client Name]
[Client Address]
**Subject: Request for Payment via Electronic Funds Transfer (EFT)**
Dear [Client Name],
This letter is to request that you consider using Electronic Funds Transfer (EFT) for future payments to [Your Company Name].
Switching to EFT offers several benefits, including faster processing times, reduced paperwork, and enhanced security. It also eliminates the risk of lost or delayed checks.
To set up EFT payments, please complete the attached form and return it to us. You can also find the form on our website at [Your Company Website].
If you have any questions, please contact us at [Your Phone Number] or [Your Email Address].
Thank you for your business.
Sincerely,
[Your Name]
[Your Title]
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How to Write Letter To Request Payment Via EFT
Crafting a Compelling Subject Line
- Be succinct and transparent. Forego ambiguity.
- Include the invoice number for swift identification.
- Example: “Invoice [Number] – Request for EFT Payment”
The Salutation: A Cordial Overture
- Address the recipient by name whenever feasible.
- Employ “Dear Mr./Ms./Dr. [Last Name]” for formal correspondence, or “Dear [First Name]” if the relationship is less formal.
- Avoid generic salutations like “To Whom It May Concern” unless unavoidable.
Articulating the Payment Request: The Body’s Core
- Clearly state the purpose: requesting payment via Electronic Funds Transfer (EFT).
- Reference the specific invoice number and the outstanding amount due.
- Mention the original invoice date to provide context.
- Example: “This letter pertains to invoice [Number] issued on [Date] for [Amount]. We kindly request that you remit payment via EFT.”
Highlighting EFT Benefits: A Persuasive Angle
- Underscore the advantages of EFT: speed, security, and convenience.
- Position EFT as a mutually beneficial arrangement.
- Example: “EFT offers a streamlined and secure method for transferring funds, ensuring prompt payment receipt.”
Providing EFT Instructions: Demystifying the Process
- Furnish all necessary banking details with meticulous accuracy.
- Include the bank name, account number, routing number/sort code, and any other pertinent information required for the transfer.
- Double-check the details before sending to obviate any potential errors.
Setting a Payment Deadline: Urgency with Grace
- Specify a clear and reasonable payment deadline.
- Frame the deadline politely, avoiding a brusque or demanding tone.
- Example: “We would appreciate it if you could process the EFT payment by [Date].”
Closing with Gratitude: Leaving a Positive Impression
- Express your appreciation for their business and prompt attention to the matter.
- Offer assistance should they require further clarification or encounter any impediments.
- Use a professional closing such as “Sincerely,” or “Best regards,” followed by your name and title.
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Frequently Asked Questions: Requesting Payment via EFT
This section addresses common inquiries regarding requesting payments from clients or customers through Electronic Funds Transfer (EFT). Understanding the process and nuances can facilitate smoother and more efficient financial transactions.
What is an EFT payment request letter?
An EFT payment request letter is a formal communication to a client or customer requesting payment for goods or services via Electronic Funds Transfer, providing necessary banking details for the transaction.
What information should be included in an EFT payment request letter?
The letter should include the invoice number, amount due, due date, your company’s banking information (account name, account number, routing number/sort code), and clear instructions for initiating the EFT payment.
Is it necessary to provide a deadline for EFT payments?
Yes, providing a clear deadline for payment is crucial. This ensures timely processing and helps manage accounts receivable effectively.
What should I do if the client does not respond to the EFT payment request?
If there’s no response, follow up with a phone call or email to confirm receipt of the letter and address any concerns or questions they may have regarding the EFT payment process.
Can I include late payment penalties in the EFT request letter?
Yes, it is acceptable, and often advisable, to mention any pre-agreed late payment penalties, provided this was stipulated in your initial contract or agreement with the client.