A “Sample Letter To Request Letter Of Recommendation” is a template. It helps you ask someone to write a reference for you. You might need it for a job, college, or scholarship application.
Need to ask for a recommendation but don’t know where to start? You’re in the right place. We’ve got you covered.
This article provides samples. Use these samples to craft your own perfect request. Make the process easier and stress-free.
Sample Letter To Request Letter Of Recommendation
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
[Professor’s Name]
[Professor’s Title]
[Department Name]
[University Name]
[University Address]
Dear Professor [Professor’s Last Name],
I hope this letter finds you well.
My name is [Your Name], and I was a student in your [Course Name] class during the [Semester/Year]. I am writing to request a letter of recommendation from you.
I am applying to [Program/Job Name] at [Institution/Company Name]. This opportunity is important to me because [briefly explain why].
I believe your insights into my [mention specific skills or qualities] developed in your class would be valuable. I particularly remember [mention a specific project or assignment where you excelled].
To assist you in writing the letter, I have attached my resume and a personal statement outlining my goals. I can also provide any additional information you may need.
The deadline for submitting the letter is [Date]. Please let me know if you are able to write a letter of recommendation for me by [Date – allow a reasonable time for response].
Thank you for considering my request. I appreciate your time and support.
Sincerely,
[Your Name]
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How to Write a Letter to Request a Letter of Recommendation
Subject Line: Make It Count
- Specify your request succinctly. For example: “Recommendation Request – [Your Name] – [Purpose]”.
- Avoid ambiguity; a clear subject line ensures your email isn’t overlooked.
- Personalize it slightly, perhaps mentioning the course you took with them.
Salutation: Initiate with Respect
- Address the recommender formally, unless you’re on very familiar terms. “Dear Professor [Last Name],” is a dependable choice.
- Avoid generic greetings like “To Whom It May Concern.” It lacks a personal touch.
- If unsure of their title, “Dear Dr. [Last Name],” is often a safe bet.
Introduction: Refresh Their Memory
- Begin by reminding them who you are. Mention the course you took, the year, or any projects you collaborated on. This is crucial.
- State your purpose directly. “I am writing to request a letter of recommendation in support of my application to [Program/Job].”
- Be upfront about the deadline. This allows them to gauge their availability.
Body Paragraph 1: Paint a Picture of Your Aspirations
- Elaborate on the specific program or job you’re applying for. Provide context on why it aligns with your goals.
- Highlight key aspects of your background that make you a suitable candidate.
- Mention any specific skills or experiences that relate directly to the opportunity.
Body Paragraph 2: Provide Ammunition for Their Recommendation
- Remind them of specific instances where you excelled in their class or during a project.
- Offer to provide supporting materials: resume, transcript, personal statement. This streamlines the process for them.
- Succinctly state what qualities you believe they can attest to. Do you want them to emphasize your analytical prowess or your collaborative spirit?
Closing: Express Gratitude and Respect Their Time
- Reiterate your appreciation for their consideration.
- Offer to answer any questions they might have.
- Reiterate the deadline prominently.
Sign-off: End on a Cordial Note
- Use a professional closing like “Sincerely,” or “Best regards,”.
- Include your full name.
- Provide your contact information (email address and phone number) for easy follow-up.
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Frequently Asked Questions: Requesting a Letter of Recommendation
Navigating the process of requesting a letter of recommendation can be streamlined with the right approach. Below are some frequently asked questions to guide you.
How far in advance should I request a letter of recommendation?
It is advisable to request a letter of recommendation at least four to six weeks before the application deadline.
What information should I provide to the recommender?
Provide the recommender with your resume, transcript, a personal statement (if available), and details about the specific opportunity for which you need the letter.
How should I ask for a letter of recommendation?
The most effective approach is to request the letter in person or via email and follow up with a formal written request, providing all the necessary information.
What if the recommender declines to write a letter?
Respectfully accept their decision and seek a recommendation from another individual who knows you well and can speak positively about your qualifications.
Is it necessary to send a thank-you note after receiving the letter?
Yes, sending a thank-you note, either handwritten or via email, is a professional courtesy and demonstrates your appreciation.