A “Sample Letter To Request Change Of PhD Supervisor” is a formal letter. PhD students write it. They need it when their current supervisor isn’t a good fit. Issues can range from research disagreements to lack of support.
Need to write such a letter? Don’t worry. We’ve got you covered. This article provides letter samples.
These samples will make your life easier. Use them as templates. Tailor them to your specific situation. Get ready to write your letter with confidence!
Sample Letter To Request Change Of Phd Supervisor
**Sample Letter To Request Change Of PhD Supervisor**
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
[Head of Department’s Name]
[Department Name]
[University Name]
[University Address]
**Subject: Request to Change PhD Supervisor**
Dear [Head of Department’s Name],
I am writing to formally request a change of my PhD supervisor. I am currently working under the supervision of Professor [Current Supervisor’s Name] in the [Department Name] department.
While I appreciate Professor [Current Supervisor’s Name]’s guidance, I believe a change of supervisor would be beneficial for my research progress. [ Briefly explain your reasons. Be specific and professional. Examples: differing research interests, supervisory style incompatibility, lack of availability ].
I have considered alternative supervisors within the department and believe that Professor [Proposed Supervisor’s Name]’s expertise in [Specific Area] aligns more closely with my research interests. I have tentatively discussed this possibility with Professor [Proposed Supervisor’s Name], and they are willing to consider taking me on as a student.
I am committed to completing my PhD and believe that a change of supervisor will allow me to do so more effectively. I am available to discuss this matter further at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Student ID]
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How to Write Letter To Request Change Of PhD Supervisor
Subject Line: Clarity is Paramount
- Be succinct. Instead of “Request,” opt for “Formal Request: Change of PhD Supervisor.”
- Include your name and student ID. This preempts any administrative fumbles.
- Example: “Formal Request: Change of PhD Supervisor – [Your Name] – Student ID [Your ID]”
Salutation: Respectful Overture
- Address the recipient by their formal title (e.g., “Dear Dr. Smith,” or “Dear Professor Johnson,”).
- Avoid informal greetings. This isn’t a casual entreaty; maintain professional decorum.
- If unsure of the recipient’s gender, eschew titles and use their full name (e.g., “Dear Rowan Davis,”).
Opening Paragraph: Articulating Intent Lucidly
- State your purpose outright. Don’t bury the lede. Begin with: “I am writing to formally request a change of my PhD supervisor.”
- Briefly mention your current supervisor’s name and the duration of your supervision. This provides context.
- Avoid accusatory language. Maintain a neutral, objective tone.
Body Paragraphs: Substantiating Your Plea
- Delineate the reasons for your request. Be specific, but tactful.
- Focus on irreconcilable differences in research methodologies, divergence in academic interests, or demonstrably inadequate support. Avoid personal attacks.
- Provide concrete examples to buttress your claims. For instance, “Despite repeated attempts, I have not received feedback on my chapter drafts for [duration].”
- Emphasize the impact on your research progress. Explain how the current situation is impeding your ability to complete your dissertation.
- Acknowledge any previous attempts to resolve the issues. This demonstrates initiative and due diligence.
Proposed Solutions: A Proactive Stance
- Suggest potential alternative supervisors whose research aligns more closely with your own.
- Mention any preliminary discussions you’ve had with potential replacements. Obtaining their tacit agreement beforehand bolsters your case.
- If you haven’t identified a replacement, express your willingness to collaborate with the department to find a suitable supervisor.
Concluding Paragraph: Reiterate and Request
- Reiterate your request concisely. Reinforce the detrimental impact of the current situation.
- Express your unwavering commitment to completing your PhD program. This allays any concerns about your dedication.
- Request a meeting to discuss your request further. This demonstrates your desire for a constructive dialogue.
Closing: Formal Farewell
- Use a formal closing, such as “Sincerely,” or “Respectfully,”.
- Follow with your full name and student ID.
- Proofread meticulously before submitting. Grammatical errors can undermine your credibility.
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Frequently Asked Questions: Requesting a Change of PhD Supervisor
Navigating the PhD journey can sometimes require adjustments to your supervisory arrangements. This FAQ addresses common questions regarding the process of formally requesting a change of PhD supervisor.
1. When is it appropriate to request a change of supervisor?
A change of supervisor is typically considered when there is a significant breakdown in the supervisory relationship, a major shift in research direction, or if the supervisor is no longer able to provide adequate support due to unforeseen circumstances.
2. What information should be included in the request letter?
The letter should clearly state the reasons for the request, providing specific examples of the issues encountered. It should also outline the potential impact on your research and suggest possible alternative supervisors if known.
3. To whom should the request letter be addressed?
The letter should generally be addressed to the head of the department, the director of graduate studies, or the designated authority responsible for postgraduate supervision within your institution.
4. Is it necessary to discuss the issue with my current supervisor beforehand?
While not always mandatory, it is often advisable to attempt a discussion with your current supervisor to address the issues. This demonstrates an effort to resolve the situation amicably. Document any such discussions.
5. What happens after submitting the request letter?
The relevant authority will typically review the request, potentially involving discussions with you, your current supervisor, and proposed alternative supervisors. A decision will then be made based on the circumstances and the best interests of your research progress.