Need to nudge someone about a job? A “Sample Letter To Remind Someone About Potential Job Opportunity” can help. It’s used after initial contact. You use it when you want to keep a potential opportunity alive.
We know writing these letters can be tricky. That’s why we’ve gathered examples. These samples will make your job easier.
Consider this your toolkit for crafting the perfect reminder. Let’s explore these letter templates. You’ll find the right words to get noticed.
Sample Letter To Remind Someone About Potential Job Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Following Up: [Job Title] Opportunity at [Company Name]
Dear [Recipient Name],
I hope this letter finds you well.
I’m writing to follow up on our previous conversation regarding the [Job Title] opportunity at [Company Name]. I understand you’re likely considering various options, and I wanted to reiterate my enthusiasm about your potential fit within our team.
Since we last spoke, [Company Name] has [mention a positive development or achievement]. This further strengthens our commitment to [company value or mission].
I believe your skills and experience in [mention specific skills] would be a valuable asset to our organization.
If you have any further questions or would like to discuss the role in more detail, please don’t hesitate to contact me. I’m available for a call at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Title]
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How to Write a Letter To Remind Someone About a Potential Job Opportunity
Crafting a Compelling Subject Line
- Keep it succinct and professional.
- Mention the job title and your previous interaction; for example: “Following Up: Marketing Manager Role – Our Conversation on July 12th.”
- Avoid ambiguity; be forthright about the purpose.
The Salutation: Setting the Right Tone
- Use a formal salutation unless you are on familiar terms. “Dear Mr./Ms. [Last Name],” is typically judicious.
- If you’re unsure of their gender, using their full name is acceptable: “Dear [Full Name],”
- Avoid overly casual greetings to maintain professionalism.
Reiterating the Opportunity: A Gentle Nudge
- Begin by referencing your previous contact. Refresh their memory; for instance, “I hope this email finds you well. I’m writing to follow up on our discussion regarding the Marketing Manager position at [Company Name].”
- Briefly restate the allure of the role. Highlight a few key responsibilities or benefits that might resonate with them.
- Avoid being overly effusive; a measured tone is more persuasive.
Highlighting Your Enthusiasm, Subtly
- Reiterate your interest in their candidacy. Something like, “We were particularly impressed with your experience in [Specific Skill/Area],” can be effective.
- Avoid sounding desperate. Project confidence in your organization and the opportunity.
- Remember, it’s a reminder, not a hard sell.
Addressing Potential Impediments
- Acknowledge that they might be preoccupied. Acknowledge their busy schedule.
- Offer assistance or clarification. “If you have any lingering questions or require further elucidation regarding the role, please do not hesitate to ask.”
- Show empathy, not impatience.
The Call to Action: Prompting a Response
- Be explicit about your desired outcome. Do you want them to submit an application, schedule a call, or simply confirm their interest?
- Provide a clear deadline, if applicable. “Please let us know your decision by [Date] so we can proceed accordingly.”
- Make it easy for them to respond. Include direct contact information.
Politely Closing the Letter
- Use a professional closing. “Sincerely,” or “Best regards,” are always safe choices.
- Include your full name and title.
- Double-check your contact information for accuracy. Ensure it’s readily available for their perusal.
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Frequently Asked Questions: Following Up on a Job Opportunity
This section provides answers to common questions regarding sending reminder letters about potential job opportunities. Use these guidelines to craft effective follow-up communications.
Why should I send a reminder about a job opportunity?
Sending a reminder can re-emphasize your interest and ensure your application remains top-of-mind for the hiring manager.
When is the appropriate time to send a follow-up letter?
Generally, wait one to two weeks after the application deadline or initial interview before sending a follow-up.
What information should the reminder letter include?
Briefly reiterate your interest, highlight key qualifications, and express continued enthusiasm for the role.
How should I address the hiring manager in the letter?
Use a formal salutation such as “Dear Mr./Ms./Mx. [Last Name]” unless you have a prior informal relationship.
What is the best way to send the reminder letter?
Email is typically the most efficient method. If you initially applied by mail, consider sending a physical letter.