Adding a new surgeon to your practice is exciting. Letting your referral network know is key. A “Sample Letter To Referrals When Adding New Surgeon” helps you do this. It’s used when a medical practice expands its surgical team.
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Sample Letter To Referrals When Adding New Surgeon
[Your Clinic’s Name]
[Your Clinic’s Address]
[Your Clinic’s Phone Number]
[Your Clinic’s Email Address]
[Date]
[Referring Doctor’s Name]
[Referring Doctor’s Address]
**Subject: Welcoming Dr. [New Surgeon’s Last Name] to Our Team**
Dear Dr. [Referring Doctor’s Last Name],
We’re excited to share some good news. We’ve added a new surgeon, Dr. [New Surgeon’s Full Name], to our practice, starting [Start Date].
Dr. [New Surgeon’s Last Name] is a board-certified [Surgeon’s Specialty] with expertise in [Specific areas of expertise, e.g., minimally invasive surgery, joint replacement]. We believe Dr. [New Surgeon’s Last Name]’s skills will be a great asset to our team and allow us to offer even more comprehensive care to your patients.
You can learn more about Dr. [New Surgeon’s Last Name], including their background and qualifications, on our website: [Link to Surgeon’s Bio on Website].
We value our relationship with you and appreciate your continued referrals. Please feel free to contact us if you have any questions.
Sincerely,
[Your Name/Clinic Administrator Name]
[Your Title]
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How to Write Letter To Referrals When Adding New Surgeon
Subject Line: Crafting the Initial Impression
- Keep it succinct and informative. Think “Introducing Dr. [Surgeon’s Name] – New Surgical Expertise at [Practice Name]” or “[Practice Name] Expands Surgical Team with Dr. [Surgeon’s Name]”.
- Avoid ambiguity; clarity triumphs.
Salutation: Setting a Professional Tone
- Address referrals by name; personalization resonates. Opt for “Dear Dr. [Referring Physician’s Last Name]”.
- If a name is elusive, “Dear Referring Physician” serves as an acceptable, albeit less personable, alternative.
Introduction: Announcing the New Addition
- Start by articulating the excitement surrounding the new surgeon’s arrival. For example: “We are elated to announce the addition of Dr. [Surgeon’s Name] to our surgical department.”
- Briefly mention the surgeon’s specialization and how it augments the practice’s capabilities.
Surgeon’s Credentials: Showcasing Expertise
- Summarize the surgeon’s qualifications and experience. Highlight prestigious fellowships, board certifications, and areas of specific surgical prowess.
- Emphasize any unique techniques or specialized treatments the surgeon brings to the practice. Think about adding something like, “Dr. [Surgeon’s Name] is particularly adept in minimally invasive [Surgical Area] procedures.”
Facilitating Referrals: Making the Process Seamless
- Provide clear instructions on how to refer patients to the new surgeon. Include contact information for appointments and any necessary referral forms.
- Consider adding: “Referrals can be made by calling [Phone Number], faxing [Fax Number], or visiting our website at [Website Address].”
Concluding Remarks: Reinforcing Partnership
- Reiterate your commitment to collaborative patient care and express anticipation for future partnerships.
- A phrase such as, “We look forward to collaborating with you to provide exceptional surgical care for our patients,” underscores this sentiment.
Closing: Maintaining Professional Courtesy
- End with a professional closing, such as “Sincerely” or “Best Regards”.
- Sign the letter with your name and title.
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Frequently Asked Questions: Referring Patients to Our New Surgeon
We understand you may have questions regarding our decision to add a new surgeon to our practice. The following FAQs are designed to address common inquiries and provide clarity on this exciting development.
Why did you decide to add a new surgeon?
To better serve our patients and accommodate increasing demand, we’ve added a highly skilled surgeon to expand our service offerings and improve appointment availability.
What are the new surgeon’s areas of expertise?
Our new surgeon specializes in [Specific surgical area(s)], complementing our existing services and providing patients with a wider range of treatment options.
How do I refer patients to the new surgeon?
The referral process remains the same. Please use our standard referral form, specifying the surgeon’s name, and submit it through our usual channels.
Will the addition of a new surgeon affect the quality of care?
We are committed to maintaining the highest standards of care. Our selection process is rigorous, and our new surgeon has been thoroughly vetted to ensure they meet our stringent quality requirements.
Where can I find more information about the new surgeon?
A detailed biography, including credentials and areas of expertise, is available on our website at [Website Address] or by contacting our office directly.