A “Sample Letter To Publish Legal Notice Assumed Name” is a document. It tells a newspaper to publish your business’s assumed name. You need it when your state requires you to announce your DBA. This is common when starting a business under a name that isn’t your own.
Writing such letters can be tricky. Don’t worry, we’ve got you covered. We will share templates and examples.
This article provides sample letters. These samples will make writing your own letter easy. Use our samples as a guide.
Sample Letter To Publish Legal Notice Assumed Name
[Your Name/Company Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Newspaper Name]
[Newspaper Address]
[City, State, Zip Code]
**Subject: Legal Notice Publication Request – Assumed Name**
Dear Legal Advertising Department,
We are writing to request the publication of a legal notice regarding the use of an assumed name.
Our business, [Your Legal Business Name], located at [Your Business Address], intends to conduct business under the assumed name of [Your Assumed Name].
Please find attached the legal notice, drafted in accordance with applicable state laws, for your review and publication. We request that this notice be published in [Newspaper Name] for [Number] consecutive weeks, beginning on [Start Date].
Kindly provide us with a cost estimate for this publication, including any applicable fees. We also need confirmation of the publication dates once scheduled.
Please send all invoices and correspondence to [Your Email Address] or [Your Mailing Address].
Thank you for your prompt attention to this matter. We look forward to your confirmation and assistance.
Sincerely,
[Your Name]
[Your Title]
[Your Legal Business Name]
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How to Write Letter To Publish Legal Notice Assumed Name
1. Crafting the Subject Line: The First Impression
The subject line is your reader’s initial encounter. It must be succinct and immediately clarify the letter’s purpose. Steer clear of ambiguity.
- Example: “Legal Notice Publication Request – Assumed Name: [Your Assumed Name]”
- Consider adding urgency if applicable: “URGENT: Assumed Name Publication Request”
2. Salutation: Address with Prudence
Employ a formal salutation that conveys respect and professionalism. If a specific contact person is known, address them directly. Otherwise, use a generic yet appropriate greeting.
- Specific Contact: “Dear Mr./Ms. [Last Name],”
- Generic Option: “To Whom It May Concern:”
3. Introduction: State Your Business Accurately
Begin with a clear and unequivocal statement of your intent. Specify that you are requesting the publication of a legal notice for an assumed name, also known as a DBA (“doing business as”).
- “I am writing to formally request the publication of a legal notice regarding an assumed name for business purposes.”
- “This letter serves as a formal request to publish a legal notice of an assumed name, as mandated by [Governing Law or Statute].”
4. Body Paragraphs: Include Pertinent Details
The body of your letter is where you furnish all the requisite information for the legal notice. Precision is paramount to avert future complications.
- Full Legal Name: Provide your full legal name (or the full legal name of the entity).
- Assumed Name (DBA): State the exact assumed name you intend to use.
- Business Address: Include the complete physical address of the business.
- County of Registration: Specify the county where the assumed name is registered.
- Date of Registration: Indicate the date on which the assumed name was officially registered.
- Contact Information: Provide a reliable phone number and email address for contact.
Also, mention any specific formatting requirements stipulated by the publication.
5. Enclosures: Verify Completeness
Clearly enumerate any documents you are enclosing with the letter. This ensures transparency and accountability.
- “Please find enclosed the following documents:”
- “Certificate of Assumed Name Registration”
- “Payment for Publication Fees”
- “Draft of Legal Notice (if applicable)”
6. Call to Action: Explicit Instructions
Explicitly state what you expect the recipient to do next. Provide clear directives to avoid any ambiguity.
- “Kindly publish the enclosed legal notice in your next available issue and furnish proof of publication promptly.”
- “Please confirm receipt of this request and advise on the publication schedule.”
7. Closing: Maintain Professionalism
End the letter with a professional closing that reinforces your sincerity and provides a final opportunity for contact.
- “Sincerely,” or “Respectfully,”
- Your Full Legal Name
- Your Title (if applicable)
- Contact Phone Number
- Contact Email Address
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Frequently Asked Questions: Publishing Legal Notice of Assumed Name
This section addresses common inquiries regarding the sample letter used to publish a legal notice for an assumed name. Understanding the proper procedures ensures compliance with legal requirements.
What is the purpose of a legal notice for an assumed name?
A legal notice informs the public that a business is operating under a name different from its registered legal name, offering transparency and accountability.
Where should the legal notice be published?
The legal notice is typically published in a newspaper of general circulation within the jurisdiction where the business operates.
What information must be included in the legal notice?
The legal notice must include the assumed name, the true name of the business owner(s), the business address, and the date the assumed name was registered.
Who is responsible for publishing the legal notice?
The business owner or owners are responsible for ensuring the legal notice is published according to the relevant state or local laws.
How long must the legal notice be published?
The publication period varies by jurisdiction, but it typically ranges from one to three weeks. Consult local regulations for specific requirements.