Need a letter of recommendation from a professor? You’ll likely start by asking them. That’s where a “Sample Letter To Professor For Letter Of Recommendation” comes in. It’s a polite way to formally request their help. Students often use this when applying to grad school or jobs.
Writing this letter can feel daunting. What should you say? How should you phrase your request? Don’t worry, we’ve got you covered.
This article provides sample letters. Use these templates to craft your own perfect request. Make a strong impression on your professors. Get the recommendation you need.
Sample Letter To Professor For Letter Of Recommendation
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
[Professor’s Name]
[Professor’s Title]
[Department Name]
[University Name]
[University Address]
Subject: Request for Letter of Recommendation – [Your Name]
Dear Professor [Professor’s Last Name],
I hope this letter finds you well.
I am writing to respectfully request a letter of recommendation from you in support of my application to [Program Name] at [University Name]. The deadline for submission is [Date].
I thoroughly enjoyed your [Course Name] course during the [Semester/Year] semester. I particularly appreciated [Specific aspect of the course, e.g., your lectures on X, the project on Y]. I believe my performance in your class, where I earned a [Your Grade], and my active participation demonstrate my [Relevant skills or qualities, e.g., strong analytical skills, dedication to learning].
To assist you in writing your letter, I have attached my resume, transcript, and a brief statement outlining my goals and experiences relevant to [Program Name]. I am also happy to provide any additional information you may need.
Please let me know if you are able to write a letter of recommendation for me by [Date – allow Professor sufficient time]. If so, could you please submit it directly to [Application Portal/Email Address]?
Thank you for considering my request. Your support would be greatly valued.
Sincerely,
[Your Name]
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How to Write Letter To Professor For Letter of Recommendation
Subject Line: Capture Attention From The Get-Go
- Be succinct: Aim for clarity and brevity.
- Specify purpose: “Recommendation Request – [Your Name]” is a solid start.
- Include identifiers: Course name or student ID can aid professor recall.
Salutation: Initiate With Respect and Familiarity
- Address appropriately: “Dear Professor [Professor’s Last Name]” is standard.
- If close: “Dear Dr. [Professor’s Last Name]” works.
- Avoid casualness: “Hey” or “Hi” can diminish gravitas.
Introduction: Refresh Their Memory and State Your Intent
- Remind them: Mention the course you took and approximate timeframe. For example, “I was a student in your [Course Name] class during the [Fall/Spring] semester of [Year].”
- Declare purpose: Explicitly state you are requesting a letter of recommendation.
- Specify target: Mention the position, program, or opportunity you’re applying for.
Body Paragraph 1: Showcase Your Merits and Engagement
- Highlight achievements: Mention specific projects, essays, or presentations where you shone.
- Recall contributions: Talk about insightful questions or meaningful discussions you contributed.
- Emphasize skills: Connect these instances to skills pertinent to the opportunity you’re pursuing.
Body Paragraph 2: Provide Context and Pertinent Information
- Elaborate ambitions: Explain why this particular opportunity is germane to your career trajectory.
- Share materials: Mention you’ve attached your resume, transcript, and personal statement for their perusal.
- Specify requirements: Inform them of any specific questions the letter needs to address or particular attributes to highlight.
Closing: Express Gratitude and Offer Assistance
- Express appreciation: Thank them for their time and consideration.
- Provide contact: Include your email address and phone number for ease of communication.
- Reiterate deadline: Gently remind them of the submission deadline.
Valediction: End With Professionalism and Respect
- Use formal closing: “Sincerely,” or “Respectfully,” are appropriate.
- Sign off: Type your full name clearly.
- Proofread: Ensure impeccable grammar and spelling before sending.
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Frequently Asked Questions: Requesting a Letter of Recommendation
This section addresses common inquiries regarding the process of requesting a letter of recommendation from a professor. Understanding the proper etiquette and content can significantly improve your chances of receiving a strong and supportive letter.
What information should I include in my request letter?
Your request should clearly state the programs or opportunities you are applying for, the deadlines for submission, your resume or CV, a transcript (unofficial is often acceptable), and a brief statement outlining your reasons for choosing this particular professor as a recommender.
How far in advance should I make the request?
It is generally recommended to request a letter of recommendation at least four to six weeks before the application deadline. This allows the professor sufficient time to write a thoughtful and comprehensive letter.
What if the professor declines my request?
If a professor declines, thank them for their time and understanding. It is best to have alternative recommenders in mind. Their refusal may indicate they don’t feel they know you well enough to write a strong letter.
Should I waive my right to see the letter?
Waiving your right to access the letter often signals to the admissions committee that you trust the recommender’s judgment and that the letter is a candid assessment of your abilities. This is generally recommended.
How should I follow up on my request?
After submitting your request, a polite follow-up email a week or two before the deadline is appropriate. This serves as a gentle reminder and allows you to offer any additional information the professor might need.