A “Sample Letter To Phone Interview To Decline Interest In Position” is a polite way to withdraw your application. You send it after a phone interview. Maybe you got another offer. Perhaps you realized the job isn’t right for you.
Writing such a letter can be tricky. You want to be professional. You also want to leave a good impression. This keeps doors open for future opportunities.
We’ve got you covered! This article offers templates and examples. Use our samples to craft your own perfect letter. Make declining an offer easy.
Sample Letter To Phone Interview To Decline Interest In Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Hiring Manager Last Name],
Thank you for offering me the opportunity to interview for the [Job Title] position at [Company Name]. I appreciate you taking the time to consider my application.
After careful consideration, I have decided to withdraw my application at this time. I am no longer interested in pursuing this particular role.
I wish you the best in your search for a suitable candidate.
Sincerely,
[Your Name]
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How to Write Letter To Phone Interview To Decline Interest In Position
Subject Line: Concise and Professional
- Be upfront. Don’t beat around the bush. A straightforward subject line ensures your email is read promptly.
- Example: “Declining Phone Interview – [Your Name] – [Job Title]”
- Avoid ambiguity. It should immediately signal your intent.
Salutation: Respectful Opening
- Address the recruiter or hiring manager by name. If you don’t know their name, a generic “Dear Hiring Manager” is acceptable, though less personalized.
- Maintain formality. “Dear Mr./Ms./Mx. [Last Name],” demonstrates appropriate deference.
- Avoid casual greetings like “Hi” or “Hello.” We’re aiming for professional courtesy.
Express Gratitude: Acknowledge the Opportunity
- Begin by thanking the recruiter for their time and consideration. Acknowledge the opportunity presented.
- Example: “Thank you for offering me the opportunity to interview for the [Job Title] position at [Company Name].”
- This sets a positive tone, even while delivering disappointing news.
State Your Decision: Clearly and Concisely
- Get to the point. State that you are declining the phone interview.
- Example: “After careful consideration, I have decided to decline the interview at this time.”
- Avoid being overly apologetic. A simple, direct statement suffices.
Provide a Reason (Optional): Proceed with Caution
- You are not obligated to provide a detailed explanation. A vague reason is often sufficient.
- Examples: “I have accepted another position,” or “My career priorities have shifted.”
- Avoid divulging sensitive information or disparaging the company. Maintain professional discretion.
Express Continued Interest (Optional): Strategic Networking
- If you genuinely admire the company, express continued interest in future opportunities. This keeps doors open.
- Example: “I am impressed with [Company Name]’s work in [Industry/Area] and would welcome the possibility of future collaborations.”
- This demonstrates professionalism and foresight.
Closing: Cordial and Appreciative
- End with a polite closing. “Sincerely” or “Best regards” are suitable choices.
- Include your full name below the closing.
- Proofread your email meticulously before sending. Ensure impeccable grammar and spelling.
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Frequently Asked Questions: Declining Interest After a Phone Interview
This FAQ addresses common queries regarding formally declining a job opportunity after participating in a phone interview. It offers guidance on composing a professional and respectful response.
Why should I send a letter declining the opportunity?
Sending a formal letter demonstrates professionalism and courtesy. It allows the hiring manager to focus their efforts on other candidates, preserves your professional reputation, and maintains a positive relationship with the company.
What information should I include in the letter?
Include a polite opening, express gratitude for the interview opportunity, clearly state your decision to decline the position, briefly explain your reason (optional), and offer your best wishes to the company in their search.
Is it necessary to provide a detailed explanation for declining?
Providing a detailed reason is not always necessary. A brief and general explanation, such as “pursuing another opportunity” or “reassessing career goals,” is usually sufficient. Avoid being overly specific or negative.
What is the appropriate tone for the letter?
Maintain a formal, respectful, and appreciative tone throughout the letter. Avoid expressing any dissatisfaction or negativity, regardless of your reasons for declining.
When should I send the letter?
Send the letter as soon as you have made your decision. Promptly informing the hiring manager allows them to move forward with other candidates and reflects positively on your professionalism.