Buying a dental office is exciting. You will need to inform existing patients. A “Sample Letter To Patients After Buying A Dental Office” helps you do this. It introduces you and your practice. It assures patients of continued care.
Need to write this letter? We’ve got you covered. Creating one from scratch can be hard. We will share some great examples.
These templates will make your life easier. They will help you communicate effectively. Use them to create your perfect patient letter.
Sample Letter To Patients After Buying A Dental Office
[Your Name/Practice Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
Dear Valued Patient,
I’m writing to share some exciting news! As of [Date], I, [Your Name], have taken over the dental practice of Dr. [Previous Dentist’s Name].
I’m a dentist with [Number] years of experience, and I’m passionate about providing gentle and comprehensive dental care. I’m committed to continuing the high standard of care you’ve come to expect at this office.
The office location, phone number, and email address will remain the same. Our friendly team is also staying on board to assist you with scheduling and any questions you may have.
I look forward to meeting you at your next appointment. Please feel free to call our office at [Phone Number] to schedule a visit or if you have any concerns.
Sincerely,
[Your Name], DDS
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How to Write a Letter to Patients After Buying a Dental Office
Subject Line: Crafting an Engaging First Impression
- Keep it concise and welcoming.
- Examples: “A Warm Welcome from [New Practice Name]” or “Exciting News: Your Dental Care is Evolving!”
- Avoid anything overly salesy or alarmist.
Salutation: Addressing Patients with Warmth
- Use “Dear Valued Patient” to establish a friendly yet professional tone.
- If possible, personalize with the patient’s name: “Dear [Patient Name],” showcasing attentiveness.
- Refrain from overly casual greetings.
Introduction: Announcing the Transition with Panache
- State your name and that you are the new dentist/owner.
- Express enthusiasm about joining the practice and commitment to patient care.
- Acknowledge the legacy of the previous dentist with deference.
Body Paragraph 1: Reassuring Existing Patients
- Emphasize continuity of care.
- Mention that existing appointments will be honored.
- Highlight that patient records are secure and accessible.
Body Paragraph 2: Showcasing Your Credentials and Philosophy
- Briefly introduce your background and areas of expertise.
- Articulate your dental philosophy, highlighting patient comfort and well-being.
- Avoid technical jargon; keep it relatable.
Body Paragraph 3: Inviting Engagement and Further Interaction
- Invite patients to schedule a consultation or appointment.
- Provide contact information: phone number, email, and website (if available).
- Consider mentioning any new services or technologies being introduced.
Closing: Ending on a Note of Optimism and Gratitude
- Use a professional closing such as “Sincerely” or “Warm Regards.”
- Reiterate your commitment to providing exemplary dental care.
- Express gratitude for the patient’s trust and patronage.
- Sign off with your name and title (e.g., Dr. [Your Name], Dentist).
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Frequently Asked Questions: Transition of Care
We understand you may have questions following the recent change in ownership of our dental practice. Below are answers to some of the most frequently asked questions to help ensure a smooth transition for your continued dental care.
Will my dentist still be practicing at the office?
This depends on the specific circumstances of the acquisition. Please refer to the introductory letter you received, which should clarify whether your previous dentist will continue practicing at the office. If not, the letter will introduce the new dental team.
Will my existing appointments be honored?
Yes, all existing appointments will be honored. Our team is committed to maintaining continuity of care and ensuring your scheduled visits proceed as planned.
Will my dental records be transferred?
Your dental records will remain securely stored and accessible within the practice. The new ownership ensures the privacy and confidentiality of your records are maintained in compliance with all applicable regulations.
Will the fees for dental services change?
There may be some adjustments to fees. Please inquire about our current fee schedule when scheduling your next appointment, or feel free to contact our office to discuss any concerns.
What insurance plans do you accept?
We accept a wide variety of insurance plans. Please contact our office with your insurance information, and our team will be happy to verify your coverage and benefits.