Need to tell parents about their child’s ACCESS scores? This letter explains those scores in a way they can understand. Schools use it after students take the ACCESS test. It helps parents know how their child is doing in English.
Writing this letter can be tricky. You want to be clear and helpful. That’s why we’re here to help you.
We’ve got sample letters to make it easier. Use our templates to write your own letter. Make sharing ACCESS scores simple!
Sample Letter To Parents Regarding Access Scores
**Sample Letter To Parents Regarding Access Scores**
[Date]
Dear Parents,
We are writing to inform you about your child’s ACCESS scores. ACCESS stands for Assessing Comprehension and Communication in English State-to-State for English Language Learners. It’s a test that measures your child’s English language proficiency.
The ACCESS test covers four areas: Listening, Reading, Speaking, and Writing. The scores help us understand how well your child is learning English. They also help us plan the best support for your child’s learning.
You can find your child’s ACCESS scores attached to this letter. If you have questions about the scores, please contact us. We are happy to explain what the scores mean and how we will use them to help your child succeed.
We value your partnership in your child’s education.
Sincerely,
[School Name]
[Contact Information]
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How to Write Letter To Parents Regarding Access Scores
Subject Line: Crafting an Enticing First Impression
- The subject line is your initial handshake. It must be concise and informative, yet not overly verbose.
- Clearly state the purpose: “ACCESS Scores Available for [Student’s Name]” or “Understanding Your Child’s ACCESS Assessment.”
- Avoid ambiguity. Refrain from using generic phrases like “Important Information” that fail to convey the content’s specificity.
Salutation: Addressing the Guardians with Respect
- Always commence with a formal salutation, such as “Dear Parents of [Student’s Name],” or “Dear Mr./Ms. [Last Name].”
- In cases where you know both parents’ names, using “Dear Mr. and Mrs. [Last Name]” is a courteous alternative.
- Steer clear of overly casual greetings like “Hi” or “Hello.” Maintain a professional demeanor throughout the correspondence.
Introduction: Setting the Stage with Clarity
- Begin by explicitly stating the letter’s purpose: “This letter is to inform you that your child’s ACCESS scores are now available.”
- Briefly expound on the ACCESS test itself. Mention it’s an assessment of English language proficiency, elucidating its importance.
- Assure parents that these scores offer valuable insights into their child’s linguistic development journey.
Body Paragraph 1: Presenting the Scores with Context
- Provide a succinct overview of the scores. Include the overall composite score and individual domain scores (Listening, Reading, Speaking, Writing).
- Elaborate on what each score signifies in terms of language proficiency levels, using layman’s terms, free from jargon.
- Avoid inundating parents with raw data. Focus on interpretative summaries instead, highlighting strengths and areas for refinement.
Body Paragraph 2: Interpreting the Implications
- Articulate how these scores will be leveraged to support the student’s educational trajectory, specifically within language support programs.
- Explain any adjustments or accommodations that will be implemented based on the assessment outcomes.
- Reiterate that these scores are merely one data point, not a definitive judgment of the student’s capabilities or potential.
Call to Action: Encouraging Engagement
- Invite parents to schedule a meeting to discuss the scores in greater detail. Offer multiple avenues for contact (phone, email).
- Provide resources for parents to further understand the ACCESS assessment and its implications. This could include links to pertinent websites.
- Emphasize your willingness to collaborate with parents in supporting their child’s linguistic advancement.
Closing: Ending on a Positive Note
- Conclude with a professional closing, such as “Sincerely,” or “Best regards,” followed by your name and title.
- Express gratitude for the parents’ cooperation and continued support, underscoring the importance of a collaborative partnership.
- Proofread meticulously before sending to ensure accuracy and coherence, leaving a polished final impression.
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Frequently Asked Questions: Understanding Access Scores
This section provides answers to common questions regarding student ACCESS scores and the communication sent to parents. We aim to clarify the purpose and interpretation of these scores for a better understanding of your child’s progress.
What is the ACCESS test?
ACCESS, which stands for Assessing Comprehension and Communication in English State-to-State, is an English language proficiency test given to students who have been identified as English language learners (ELLs).
Why did my child take the ACCESS test?
Your child took the ACCESS test to measure their current level of English language proficiency in reading, writing, listening, and speaking. This helps determine the support they need in the classroom.
What do the ACCESS scores mean?
The ACCESS scores indicate your child’s proficiency level in English. They provide information about their strengths and areas where they may need additional support to succeed academically.
How will these scores be used?
The ACCESS scores are used to inform instructional decisions, determine appropriate language support services, and monitor your child’s progress in English language acquisition over time.
Who can I contact if I have more questions?
Please contact your child’s teacher or the school’s ELL coordinator if you have further questions or require additional clarification regarding the ACCESS scores.