Need to tell the other lawyer you’ve picked a court facilitator? This letter does just that. It’s used in legal cases where both sides agree to use a court facilitator. This helps keep things fair and organized.
We know writing legal letters can be tough. That’s why we’re here to help. We’ll give you templates and samples.
These examples will make writing your own letter easy. Get ready to simplify your legal tasks!
Sample Letter To Opposite Counsel Notifying Selection Court Facilitator
**Sample Letter To Opposite Counsel Notifying Selection Court Facilitator**
[Your Law Firm Letterhead]
[Date]
[Opposing Counsel’s Name]
[Opposing Counsel’s Law Firm]
[Address]
**RE: [Case Name] – Selection of Court Facilitator**
Dear [Opposing Counsel’s Name],
This letter serves to inform you that we have selected [Court Facilitator’s Name] as our preferred court facilitator for the above-referenced case.
[Court Facilitator’s Name]’s contact information is as follows:
[Facilitator’s Address]
[Facilitator’s Phone Number]
[Facilitator’s Email Address]
Please let me know if this selection is agreeable to your client. If we do not hear from you within [Number] days, we will assume you concur with our selection and proceed accordingly.
Sincerely,
[Your Name]
[Your Title]
[Your Law Firm]
[Contact Information]
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How to Write Letter To Opposite Counsel Notifying Selection Court Facilitator
Subject Line: Conciseness is Key
- Begin with a subject line that is both perspicacious and succinct. For example: “Notification of Court Facilitator Selection – [Case Name] – [Case Number]”.
- Clarity averts ambiguity; ensure the subject line precisely reflects the letter’s purpose.
Salutation: Maintaining Professional Courtesy
- Address your counterpart with appropriate formality. “Dear Mr./Ms./Mx. [Opposing Counsel’s Last Name]” is generally a safe bet.
- Avoid overly familiar or casual greetings, even if you have an amicable rapport.
Opening Paragraph: State the Obvious
- In the initial paragraph, unequivocally state the reason for your correspondence.
- For instance: “This letter serves to formally notify you that my client, [Client Name], has selected [Court Facilitator’s Name] to serve as the court facilitator in the above-referenced matter.”
Identification of Court Facilitator: Essential Details
- Provide the full name of the selected court facilitator.
- Include their contact information: address, phone number, and email address. This preempts any requirement by opposing counsel to request this information separately.
Rationale (Optional): A Fleeting Explanation
- While not strictly obligatory, you may briefly explicate the reasons behind your client’s selection.
- For example: “Mr./Ms. [Facilitator’s Last Name]’s extensive experience in [relevant field] makes them an ideal candidate to facilitate a resolution in this matter.” Keep it brief and avoid argumentative language.
Proposed Next Steps: Fostering Collaboration
- Outline any proposed next steps, such as scheduling an initial consultation with the court facilitator.
- Suggest a timeframe for this consultation: “We propose scheduling an initial consultation within the next two weeks. Please advise as to your and your client’s availability.”
Closing: Formal and Forward-Looking
- Conclude with a formal closing. “Sincerely” or “Respectfully” are appropriate.
- Include your full name, title, and contact information.
- A final sentence expressing anticipation for a collaborative resolution is generally well-received: “We look forward to working with you and [Facilitator’s Last Name] to achieve an amicable resolution.”
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Frequently Asked Questions: Notifying Opposite Counsel of Court Facilitator Selection
This section addresses common inquiries regarding the process of informing opposing counsel about the selection of a court facilitator. Understanding the proper procedure ensures transparency and maintains professional courtesy throughout legal proceedings.
1. Why is it necessary to notify opposing counsel about the selection of a court facilitator?
Notifying opposing counsel is a matter of professional courtesy and transparency. It ensures that all parties are aware of who will be facilitating the process and allows for any potential concerns or objections to be raised promptly.
2. What information should be included in the notification letter?
The notification letter should include the name of the court facilitator, their contact information, and the date of selection. It may also include a brief description of the facilitator’s role and the anticipated scope of their involvement.
3. Is there a specific timeframe for sending this notification?
While specific timeframes may vary by jurisdiction or court rules, it is generally best practice to send the notification as soon as possible after the facilitator has been selected. This allows opposing counsel ample time to prepare and respond if necessary.
4. What should I do if opposing counsel objects to the selected facilitator?
If opposing counsel objects, engage in a discussion to understand the basis of their objection. Depending on the reason, you may need to consider an alternative facilitator or seek guidance from the court.
5. Should the notification letter be sent via certified mail?
Sending the letter via certified mail is recommended to ensure proof of delivery. This can be valuable in case of any disputes regarding whether or when the notification was received.