A “Sample Letter To Opposing Counsel Regarding Representation” is a formal notice. It informs the other side’s lawyer that you represent a client. This is common when you’re newly hired in a case.
Need to draft such a letter? You’re in the right place. We’ve got you covered with templates.
This article provides samples. These samples will simplify your legal correspondence. Use them as a guide.
Sample Letter To Opposing Counsel Regarding Representation
**Sample Letter To Opposing Counsel Regarding Representation**
[Your Law Firm Letterhead]
[Date]
[Opposing Counsel Name]
[Opposing Counsel Law Firm]
[Opposing Counsel Address]
**RE: [Case Name] – Representation**
Dear [Opposing Counsel Name],
This letter serves to formally notify you that our firm, [Your Law Firm Name], represents [Client Name] in the above-referenced matter. Please direct all future communication regarding this case to my attention.
We have advised our client to cease all direct contact with [Opposing Party Name] and your office.
We look forward to working with you to achieve a fair and just resolution. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to discuss this matter further.
Sincerely,
[Your Name]
[Your Title]
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How to Write Letter To Opposing Counsel Regarding Representation
Subject Line: Clarity is Key
- Keep it succinct: “Notice of Representation” or “Re: [Case Name] – Notice of Representation”.
- Avoid ambiguity. The opposing counsel should immediately understand the letter’s purpose.
Salutation: Professional Courtesies
- Address the attorney by name: “Dear Ms./Mr. [Opposing Counsel’s Last Name]”.
- Never use informal greetings; maintain a professional decorum from the outset.
Introduction: Establishing Your Presence
- State your representation: “Please be advised that I am representing [Client’s Name] in connection with the above-referenced matter.”
- Clarify the scope. Are you representing the client for all matters or a specific aspect?
Body: Direct Communication
- Contact parameters: “All future communication regarding this matter should be directed to my attention.”
- Provide your contact details: phone number, email address, and mailing address.
- Cease communication: Explicitly instruct the opposing counsel to cease direct contact with your client. Example: “Kindly refrain from contacting my client directly. All communications should be channeled through this office.”
Confirmation Request: Ensuring Receipt
- Request acknowledgement: “Kindly acknowledge receipt of this letter at your earliest convenience.”
- Suggest a method: “You may reply via email or regular mail.”
Ethical Considerations: Treading Carefully
- Reinforce client directive: “I have advised my client not to communicate directly with you or your office regarding this matter.”
- Avoid contentious language. The goal is professional notification, not acrimony.
Closing: Formal Valediction
- Use a professional closing: “Sincerely,” or “Very truly yours,”.
- Sign your name and include your typed name, bar number, and law firm affiliation (if applicable).
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Frequently Asked Questions: Sample Letter to Opposing Counsel Regarding Representation
This section provides answers to common questions about sending a letter to opposing counsel regarding legal representation. Understanding the proper procedures and etiquette is crucial for maintaining a professional and effective legal communication.
1. What is the purpose of a letter to opposing counsel regarding representation?
The primary purpose is to formally acknowledge and document the representation of your client in a legal matter, ensuring all future communications are directed appropriately.
2. What information should be included in the letter?
The letter should include your name, contact information, the name of your client, the case name and number, and a statement confirming your representation.
3. When should this letter be sent?
The letter should be sent as soon as you officially agree to represent the client and ideally before any substantive communication with opposing counsel.
4. Is it necessary to send this letter if opposing counsel already knows I represent the client?
Yes, it’s still best practice to send a formal letter for the record, as it creates a clear and documented notification of your representation.
5. What is the proper tone to use in the letter?
Maintain a professional and courteous tone. Avoid any aggressive or argumentative language, focusing solely on the notification of representation.