A “Sample Letter To NY State For Certificate Of Good Standing” is a request. It asks New York State for official confirmation. This confirmation verifies that your business is legally compliant. You might need this letter for loans or contracts.
Need to draft this letter? Don’t worry! We’ve got you covered. This article provides templates and examples.
We make writing easy. Use our samples as your guide. Get your Certificate of Good Standing hassle-free.
Sample Letter To Ny State For Certificate Of Good Standing
**Sample Letter To NY State For Certificate Of Good Standing**
[Your Name/Company Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
New York State Department of State
Division of Corporations
41 State Street
Albany, NY 12231
**Subject: Request for Certificate of Good Standing**
Dear Sir/Madam,
I am writing to request a Certificate of Good Standing for [Your Company Name], which is a [LLC/Corporation] organized in the State of New York.
The filing entity number for [Your Company Name] is [Your Company’s Filing Entity Number].
Please send the Certificate of Good Standing to the following address:
[Mailing Address, if different from above]
[City, State, Zip Code]
I have enclosed a check/money order for the required fee of $25, payable to the Department of State.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name/Title]
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How to Write Letter To NY State For Certificate of Good Standing
Subject Line: Clarity is Key
The subject line is your initial communiqué. Don’t bury the lede. Make it explicitly clear what you’re requesting. Example:
- Acceptable: Request for Certificate of Good Standing – [Your Company Name]
- Unacceptable: Inquiry
Salutation: Formalities Matter
Address the recipient in a manner befitting a formal request. A generic but respectful salutation is generally the best course of action.
- Acceptable: To Whom It May Concern,
- Acceptable: Dear Sir/Madam,
Body – Paragraph 1: Identify & Request
This is where you unequivocally state your business and the purpose of your missive. Concisely delineate your company’s particulars and your need for the certificate.
- State your company’s full legal name.
- Include your company’s entity type (e.g., LLC, Corporation).
- Clearly request a Certificate of Good Standing.
- Example: “I am writing to formally request a Certificate of Good Standing for [Your Company Name], a [Your Company Type] organized under the laws of New York.”
Body – Paragraph 2: Reason (Optional, but Prudent)
While not compulsory, elucidating the reason for your request adds context and may expedite processing. Are you seeking financing? Expanding operations?
- Briefly state the reason (e.g., “This certificate is required to secure a business loan”).
- Avoid overly verbose explanations; brevity is a virtue.
Body – Paragraph 3: Contact Information & Delivery Preferences
Provide scrupulous contact details. Indicate where and how you wish to receive the certificate. This obviates potential ambiguities.
- Include your full mailing address for certificate delivery.
- Provide a phone number and email address for any follow-up inquiries.
- Specify any preferred delivery method (e.g., regular mail, expedited shipping if offered).
Closing: Professional Courtesy
End your letter with a conventional closing. This maintains a veneer of professionalism.
- Acceptable: Sincerely,
- Acceptable: Respectfully,
- Followed by your typed full name and title (if applicable).
Postscript: Review and Rectify
Before dispatching, meticulously proofread your letter. Errors can impugn credibility and delay processing. Ensure all information is accurate and the tone is fitting.
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Frequently Asked Questions: NY State Certificate of Good Standing
This FAQ section addresses common inquiries regarding obtaining a Certificate of Good Standing from the State of New York. It provides concise answers to assist you with the application process.
What is a Certificate of Good Standing?
A Certificate of Good Standing is an official document issued by the New York Department of State, indicating that a business entity is authorized to operate and is compliant with state regulations.
Where do I obtain a Certificate of Good Standing?
You can obtain a Certificate of Good Standing from the New York Department of State, Division of Corporations.
How do I request a Certificate of Good Standing?
You can request a Certificate of Good Standing by submitting a written request or ordering online through the Department of State’s website. The request must include the entity’s name and filing number.
What information should be included in the request letter?
The request letter should include the legal name of the entity, the entity’s filing number assigned by the Department of State, the return address, and the purpose for which the certificate is needed.
Is there a fee associated with obtaining a Certificate of Good Standing?
Yes, the New York Department of State charges a fee for issuing a Certificate of Good Standing. The current fee can be found on the Department of State’s website.