Need to follow up on your NVC approval? A “Sample Letter To Nvc Asking About Your Approval Letter” can help. It’s used when you haven’t received your approval letter from the National Visa Center (NVC). This letter helps you inquire about the status of your case.
We know writing to the NVC can feel daunting. That’s why we’ve created easy-to-use templates. These samples will guide you in crafting your own inquiry letter.
Consider this article your go-to resource. We will provide different sample letters. These samples will help you write the perfect letter to the NVC.
Sample Letter To Nvc Asking About Your Approval Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
National Visa Center
32 Rochester Avenue
Portsmouth, NH 03801-2909
Subject: Inquiry Regarding Case Number [Your NVC Case Number] – Approval Letter
Dear Sir/Madam,
I am writing to inquire about the status of my approval letter for case number [Your NVC Case Number]. My priority date is [Your Priority Date].
I submitted all required documents to the National Visa Center on [Date of Submission]. According to the online case status, my case is currently [Current Case Status, if known].
I would appreciate it if you could provide an update on when I can expect to receive my approval letter. This information is needed to [Briefly explain why you need the approval letter, e.g., schedule medical exams, prepare for the interview].
Thank you for your time and attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Nvc Asking About Your Approval Letter
Subject Line: Clarity is Key
The subject line is your initial gambit. Be direct; eschew ambiguity.
- Use: “Inquiry Regarding Case [Your NVC Case Number] – Approval Letter Status”
- Alternatively: “Urgent Request: Status of Approval Letter for Case [Your NVC Case Number]”
- Employ precision; vagueness impedes progress.
Salutation: A Modicum of Formality
Address your missive with appropriate decorum. This is not a casual exchange.
- “Dear National Visa Center,” – the standard and acceptable approach.
- Avoid overly familiar greetings; maintain a professional distance.
Introduction: The Genesis of Your Query
The introduction establishes the purpose of your correspondence. Brevity is a virtue.
- State your name, petitioner or beneficiary status, and NVC case number.
- Example: “I am [Your Name], the [petitioner/beneficiary] for case number [Your NVC Case Number]. I am writing to inquire about the status of the approval letter for this case.”
- Indicate when your case was initially approved, if known.
Body Paragraph 1: Articulating the Issue
Elucidate the core of your concern. Be explicit, leaving no room for misinterpretation.
- Clearly state that you have not yet received your approval letter.
- Mention the date you expected to receive it, if applicable.
- Example: “Despite the anticipated processing timeframe, I have not yet received the approval letter. I was expecting it by [Date, if applicable].”
Body Paragraph 2: Providing Contextual Information
Offer any details that might expedite the resolution of your query. Context is paramount.
- Include any relevant actions you’ve taken, such as submitting required documents.
- If you’ve contacted the NVC previously, mention the dates and methods (phone, email).
- Example: “All requested documents were submitted on [Date]. I previously contacted the NVC via email on [Date], but have not received a substantive response concerning the approval letter.”
Closing: A Polite Entreaty
Conclude with a courteous request for action. Subtlety is preferable to demanding language.
- Politely request an update on the status of your approval letter.
- Express your anticipation for a prompt response.
- Example: “I would be grateful for an update on the status of my approval letter at your earliest convenience. Thank you for your time and consideration.”
Sign-off: Concluding Courtesies
End your letter with a professional valediction. Simplicity suffices.
- Use: “Sincerely,” or “Respectfully,”
- Follow with your full name.
- Include your contact information (phone number and email address) for ease of communication.
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Frequently Asked Questions: Inquiry About NVC Approval Letter
This section provides answers to common queries regarding inquiries about your National Visa Center (NVC) approval letter. We aim to clarify the process and offer guidance on how to seek updates on your case.
1. How long does it typically take to receive an approval letter from the NVC?
The processing time for receiving an approval letter from the NVC can vary depending on several factors, including the volume of cases being processed and the specific circumstances of your case. It is recommended to allow several weeks to months after submitting all required documents.
2. What information should I include when contacting the NVC about my approval letter?
When contacting the NVC, always include your case number, petitioner’s name and date of birth, beneficiary’s name and date of birth, and a clear and concise explanation of your inquiry regarding the approval letter.
3. What is the best way to contact the NVC to inquire about my case status?
The most effective way to contact the NVC is through their online inquiry form available on the Department of State website. You can also contact them by phone, but be prepared for potentially long wait times.
4. What if I haven’t received an approval letter after a significantly long period?
If you have not received an approval letter after a period significantly longer than the average processing time, it is advisable to contact the NVC to inquire about the status of your case and determine if any further action is required from your side.
5. Can an attorney or legal representative inquire about the approval letter on my behalf?
Yes, an attorney or legal representative can inquire about the approval letter on your behalf, provided they have filed Form G-28, Notice of Entry of Appearance as Attorney or Accredited Representative, with the NVC.