Sometimes, you might not submit an assignment. It could be a paper, project, or homework. You need to tell your instructor why. A “Sample Letter To My Instructor Not Submitted” is your way of doing that.
This article is here to help. We’ll provide sample letters. They will guide you. You can adapt them to your situation.
Need to explain a missed deadline? Looking for a template? You’re in the right place. Let’s get started.
Sample Letter To My Instructor Not Submitted
**Sample Letter To My Instructor Not Submitted**
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
[Instructor’s Name]
[Instructor’s Title]
[Department Name]
[University/College Name]
[University/College Address]
**Subject: Regarding [Assignment Name] Submission in [Course Name]**
Dear Professor [Instructor’s Last Name],
I am writing to explain that I did not submit [Assignment Name] on time. The due date was [Due Date].
I understand the importance of meeting deadlines. [ Briefly explain the reason for the late submission. Be honest and concise. Examples: a sudden illness, a family emergency, unexpected work obligations].
I have now completed the assignment. I would like to know if I can still submit it for partial credit. I am ready to submit it immediately.
Thank you for considering my request. I am committed to doing well in your class.
Sincerely,
[Your Name]
[Your Student ID Number]
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How to Write Letter To My Instructor Not Submitted
Subject: Crafting a Concise Subject Line
- Begin with a subject line that is succinct and immediately conveys the letter’s purpose.
- Instead of a generic “Inquiry,” try: “Regarding Unsubmitted Assignment – [Your Name] – [Course Name].”
- Clarity is paramount; the instructor should instantly understand the issue at hand.
Salutation: Addressing Your Instructor Appropriately
- Start with a formal salutation, demonstrating respect and professionalism.
- “Dear Professor [Instructor’s Last Name],” is generally safe. If you know they prefer “Dr.” or have another title, use that.
- Avoid casual greetings like “Hey” or “Hello” in this context; maintain decorum.
Body – Paragraph 1: Expressing Remorse and Identifying the Issue
- Acknowledge the oversight immediately. Express sincere regret for the unsubmitted assignment.
- Clearly state the name of the assignment, the due date, and the course it pertains to.
- Example: “I am writing to express my sincere apologies for failing to submit the [Assignment Name] due on [Date] for [Course Name].”
Body – Paragraph 2: Explaining the Extenuating Circumstances
- Provide a concise explanation for why the assignment was not submitted. Be forthright, but avoid excessive detail or fabrication.
- If it was a technical issue, describe it briefly. If it was due to personal reasons, you can be vague but honest.
- Avoid blaming others; take responsibility for the lapse.
- Example: “Due to unforeseen circumstances involving a family exigency, I was unable to finalize and submit the assignment by the deadline.”
Body – Paragraph 3: Proposing a Remedial Action
- Suggest a plan to rectify the situation. Offer to submit the assignment as soon as possible.
- Inquire about the possibility of partial credit or an alternative assignment.
- Demonstrate a commitment to learning and completing the course requirements.
- Example: “I have since completed the assignment and would be grateful for the opportunity to submit it for partial credit. Alternatively, I am open to completing an alternate assignment, if feasible.”
Closing: Reiterating Gratitude and Respect
- End the letter with a polite and appreciative closing.
- Thank the instructor for their time and consideration.
- Use a formal closing such as “Sincerely,” “Respectfully,” or “Best regards,” followed by your full name.
Proofreading: Ensuring Impeccable Grammar and Tone
- Before sending, meticulously proofread the letter for any grammatical errors, typos, or awkward phrasing.
- Ensure the tone remains professional and respectful throughout.
- Consider having a peer review the letter before submission to catch any oversights.
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Frequently Asked Questions: Sample Letter for Late Submission
Submitting coursework late can happen due to unforeseen circumstances. This FAQ addresses common concerns when requesting consideration for a late submission from your instructor.
We provide guidance to help you navigate this situation professionally and respectfully.
What should I include in my email when I haven’t submitted an assignment on time?
Clearly state the course name, assignment title, and your student ID. Briefly explain the reason for the late submission and respectfully request an opportunity to submit the work.
How soon after the deadline should I contact my instructor?
Contact your instructor as soon as possible, ideally before the deadline if you anticipate a problem, or immediately after the deadline if the issue arose unexpectedly.
Is it appropriate to ask for an extension after missing the deadline?
While it is acceptable to request consideration, acknowledge that the decision rests with the instructor. Focus on demonstrating your commitment to completing the assignment.
What tone should I use in my email?
Maintain a professional and respectful tone. Avoid making demands or sounding entitled. Express gratitude for their time and consideration.
What if my reason for late submission is personal?
You are not obligated to disclose highly sensitive details. Provide a general explanation, such as a family emergency or unexpected illness, without going into unnecessary specifics.