A “Sample Letter To Let Your Child Fly Internally Alone” is a document. It grants permission for a minor to travel on a domestic flight without an adult. Parents or legal guardians usually write it. This letter is essential for airlines.
Do you need to write this letter? You are in the right place. We have you covered. We will share sample letters. These templates will guide you.
Use our samples. Customize them for your needs. Make the process simple and stress-free. Let’s get started.
Sample Letter To Let Your Child Fly Internally Alone
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Airline Name]
[Airline Address]
**Subject: Authorization for Minor Child to Travel Alone – [Child’s Name], Flight [Flight Number]**
Dear Sir/Madam,
This letter confirms that I/We, [Your Name(s)], am/are the parent(s)/legal guardian(s) of [Child’s Full Name], born on [Child’s Date of Birth].
I/We hereby authorize [Child’s Full Name] to travel alone on Flight [Flight Number] from [Departure City] to [Arrival City] on [Date of Travel].
[Child’s Full Name] will be met at [Arrival City] airport by [Name of Person Meeting Child], whose relationship to the child is [Relationship to Child]. Their phone number is [Phone Number of Person Meeting Child].
I/We understand and accept full responsibility for [Child’s Full Name]’s safety and well-being during this travel. I/We have made all necessary arrangements for their care upon arrival.
Please contact me/us at the phone number or email address above if you require any further information.
Sincerely,
[Your Signature(s)]
[Your Typed Name(s)]
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How to Write a Letter To Let Your Child Fly Internally Alone
1. Crafting an Empathetic Subject Line
The subject line is your initial communiqué. It should be concise and reassuring, immediately informing the airline of your intent.
- Example: “Unaccompanied Minor Flight Authorization – [Child’s Full Name]”
- Avoid ambiguity; clarity is paramount.
2. Commencing with a Formal Salutation
Begin with a professional greeting, setting a respectful tone.
- “To Whom It May Concern,” is acceptable, especially if the specific recipient is unknown.
- If possible, address a specific individual, such as the airline’s customer service manager.
3. Introducing Yourself and Your Child
Clearly state your relationship to the child and their full name. Detail is crucial here.
- “I, [Your Full Name], am the parent/legal guardian of [Child’s Full Name], born on [Child’s Date of Birth].”
- Include your contact information: phone number and email address.
4. Articulating Flight Particulars
Provide comprehensive flight details to obviate any confusion. Precision is key.
- Flight number: [Airline Code][Flight Number]
- Date of travel: [Date]
- Departure city and airport: [City, Airport Code]
- Arrival city and airport: [City, Airport Code]
- Scheduled departure time: [Time]
5. Designating Responsible Parties
Identify both the person seeing off the child and the person receiving them. Include full names, addresses, and phone numbers.
- Sending party: [Full Name], [Address], [Phone Number]. State their relationship to the child.
- Receiving party: [Full Name], [Address], [Phone Number]. State their relationship to the child.
- Emphasize that the receiving party is prepared to present valid photo identification.
6. Affirming Consent and Responsibility
Explicitly state your consent for your child to travel alone and acknowledge your understanding of the airline’s policies.
- “I hereby grant permission for [Child’s Full Name] to travel as an unaccompanied minor on the aforementioned flight.”
- “I acknowledge and agree to adhere to [Airline Name]’s unaccompanied minor policies.”
- Include a statement accepting responsibility for any associated fees or charges.
7. Concluding with Gratitude and Contact Avenues
End the letter courteously and reiterate your availability for further communication. A polished conclusion leaves a lasting impression.
- “Thank you for your attention to this matter. Please do not hesitate to contact me should you require any further clarification.”
- “Sincerely,” or “Respectfully,” followed by your full name and signature.
- Consider including a scanned copy of your identification for added verification.
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Frequently Asked Questions: Sample Letter for Unaccompanied Minor Travel
This section provides answers to common questions regarding the sample letter required when a child is flying domestically as an unaccompanied minor. It aims to clarify the purpose and content of the letter, ensuring a smooth travel experience for your child.
Why is a letter required for my child to fly alone?
Airlines often require a letter of consent to ensure the child has permission from their parent or legal guardian to travel. This safeguards against potential issues and verifies the child’s travel arrangements.
What information should be included in the letter?
The letter should include the child’s full name, date of birth, flight details (airline, flight number, dates), the full name and contact information of the person meeting the child at their destination, and your signed consent for the child to travel alone.
Do I need to notarize the letter?
While not always mandatory, some airlines may require the letter to be notarized for added verification. It’s best to check directly with the airline’s unaccompanied minor policy to confirm their specific requirements.
What if the person meeting my child has to change?
Contact the airline immediately to update the information. You may need to provide a new letter with the updated contact details of the person meeting your child. Failure to do so could result in delays or complications.
Should I provide a copy of my ID along with the letter?
Providing a copy of your government-issued photo ID along with the letter can further validate your consent and help prevent any confusion. Check with the airline to see if this is a recommended or required practice.