Moving out? Need to tell your landlord you won’t renew your lease? A friendly non-renewal letter is key. It keeps things positive.
This article gives you helpful examples. We’ll share sample letters. These templates make writing your own letter easy.
Use our samples as a guide. Create a polite and professional letter. End your tenancy on good terms.
Sample Letter to Landlord Not Renewing Lease (Friendly)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Dear [Landlord’s Name],
This letter is to inform you of my decision not to renew my lease agreement for the property located at [Property Address]. My current lease expires on [Lease Expiration Date]. I’ve enjoyed living at this property. It’s been a comfortable and pleasant experience.
This decision is not based on any dissatisfaction with the property or your management. In fact, I’ve greatly appreciated your prompt responses to any maintenance requests and your overall professionalism. The apartment has been ideal for my needs these past [Number] years. However, due to unforeseen circumstances, I need to relocate.
My new living situation will require a move. I will be making plans to vacate the premises by the lease expiration of [Lease Expiration Date]. I understand the requirements for notice and will comply fully with all terms of the lease regarding move-out procedures. I will ensure the property is left clean and in good condition. We can schedule a time for a move-out inspection to confirm everything prior to my departure. Please let me know what works best for you.
Thank you again for everything. I wish you all the best in finding a suitable tenant for the future.
Sincerely,
[Your Signature]
How to Write a Sample Letter to Landlord Not Renewing Lease Friendly
The Preamble: Setting the Stage for Amicable Departure
Begin your letter with a courteous salutation, addressing your landlord formally and respectfully. Clarity is paramount. State your intention to not renew your lease unequivocally, avoiding ambiguity. This upfront transparency fosters a positive interaction. A concise and polite opening sets the tone for the rest of your correspondence.
Expressing Gratitude: Acknowledging the Landlord’s Role
Express sincere appreciation for the landlord’s services and the overall tenancy experience. Highlight any positive aspects – perhaps the responsiveness to maintenance requests or the overall pleasantness of the property. This conciliatory approach minimizes potential friction and helps maintain a cordial relationship. Genuine gratitude goes a long way.
Providing Notice: Adherence to Lease Stipulations
Clearly state your intention to vacate the premises by the date specified in your lease agreement. This demonstrates your understanding of the contractual obligations and your commitment to adhering to the terms. Failure to give adequate notice can lead to protracted disputes; meticulous attention to detail is key.
Reasons for Non-Renewal (Optional): A Measured Explanation
While not obligatory, you might briefly explain your reasons for not renewing the lease. Keep it concise and avoid overly negative or accusatory language. For example, a simple statement such as “We are relocating for professional reasons” suffices. Remember, brevity is the soul of wit, especially in this context.
Forward-Planning: Facilitating a Smooth Transition
Offer to cooperate fully in the process of vacating the property. Propose a schedule for a walkthrough inspection to assess the condition of the premises. Suggest a date and time convenient for both parties. This proactive approach demonstrates responsibility and fosters mutual respect. Proactive communication is essential.
Maintaining Contact Information: Ensuring Accessibility
Provide your current and future contact information to facilitate easy communication. This ensures that the landlord can reach you regarding any post-vacancy matters. Sustained communication minimizes misunderstandings. Simple clarity aids in the resolution of any potential issues.
Concluding the Letter: Politeness and Professionalism
End the letter with a professional closing, such as “Sincerely” or “Respectfully,” followed by your signature and typed name. Proofread meticulously for any grammatical errors or typos. A well-crafted closing reinforces the overall impression of professionalism and respect. A final flourish of courtesy leaves a lasting impact.
FAQs about sample letter to landlord not renewing lease friendly
Ending a lease agreement amicably is crucial for maintaining a positive relationship with your landlord. A well-written letter can significantly contribute to this process.
What is the ideal timeframe for notifying my landlord of my intent not to renew the lease?
Most leases specify a notice period, usually 30 to 60 days before the lease expiration date. Failing to provide sufficient notice can result in penalties, so carefully review your lease agreement for the exact requirement. It’s always best to provide notice well in advance of the deadline.
What information should I include in a friendly letter to my landlord about not renewing my lease?
Your letter should clearly state your intention not to renew the lease, including the specific date the lease ends. It’s polite to thank the landlord for their service and express any positive experiences you’ve had. Optionally, you can briefly explain your reasons for moving (without being overly detailed) and offer to assist with the transition, such as providing early access for showings to prospective tenants.
What tone should I adopt in my letter?
Maintaining a respectful and professional tone is vital. Avoid negativity or complaints. Keep the language concise, polite, and appreciative. A friendly and courteous approach will help ensure a smooth departure and maintain a positive relationship with your landlord for future references.
Should I offer any suggestions for finding a new tenant?
While not obligatory, offering to help by referring potential renters or providing contact information for trustworthy individuals can be a thoughtful gesture. This demonstrates your consideration for the landlord’s interests and can foster goodwill.
Is it necessary to provide a reason for not renewing my lease?
No, you are not legally obligated to provide a reason. However, a brief and neutral explanation, such as “due to a change in personal circumstances” or “due to new employment opportunities,” can be helpful in maintaining a positive relationship. Keep the explanation concise and avoid potentially contentious details.
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