A “Sample Letter to Landlord Charging Security Deposit Oregon” is a written document. It’s a tool for tenants. They use it to request the return of their security deposit. This is after they’ve moved out of a rental property.
Sometimes, landlords don’t return the deposit promptly. Or, they may deduct money unfairly. This letter helps tenants. It helps them communicate their concerns. It also helps them formally request their money back.
We’ve got you covered. Below, you’ll find sample letters. They are tailored for Oregon law. Use them as a starting point. Adapt them to your specific situation. Get ready to reclaim your deposit!
Sample Letter To Landlord Charging Security Deposit Oregon
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Landlord’s Name]
[Landlord’s Address]
[Landlord’s City, State, Zip Code]
**Subject: Security Deposit Charge – [Your Address]**
Dear [Landlord’s Name],
This letter is to formally request an itemized accounting and refund of my security deposit for the property located at [Your Address]. My lease ended on [Date]. I moved out on [Date] and returned the keys on the same day.
According to Oregon law, you have 31 days from the end of my tenancy to either return my security deposit in full or provide a written statement explaining any deductions. This statement must include a list of damages and the actual or estimated cost to repair or replace them.
As of today, [Date], I have not received my security deposit or any explanation for why it is being withheld.
I expect to receive my full security deposit of [Amount] or a detailed explanation of any deductions, along with the remaining balance, within the timeframe required by Oregon law.
If I do not receive this information and the appropriate refund within the next [Number] days, I will consider further action to recover my deposit, as permitted by Oregon law.
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
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How to Write Letter To Landlord Charging Security Deposit Oregon
Subject Line: Crystal Clear Intent
- Begin with a subject line that’s unequivocally clear. Think “Security Deposit Claim – [Your Name] – [Property Address]”. No ambiguity allowed.
- Avoid vague phrases like “Regarding Security Deposit.” Precision is paramount.
Salutation: Formal Courtesies
- Address your landlord formally. “Dear Mr./Ms./Mx. [Landlord’s Last Name],” is generally appropriate.
- If you’re unsure of the landlord’s name, a professional “To Whom It May Concern:” is permissible, though less personalized.
Identifying the Tenancy: Laying the Groundwork
- Clearly state the property address you rented. Leave no room for misinterpretation.
- Specify the dates of your tenancy – the exact start and end dates of your lease.
- Reference the lease agreement, ideally with a lease number if available, to solidify your claim.
Demand for Deposit Return: Articulating Your Entitlement
- Assert your right to the return of your security deposit, referencing Oregon law (ORS 90.300) which stipulates timelines and conditions.
- State the exact amount of the security deposit you paid. Be precise.
- If you are only claiming a portion, specify the exact amount.
Itemizing Deductions: Confronting Discrepancies
- If you anticipate deductions, request a comprehensive itemized list of any deductions the landlord intends to make.
- Oregon law mandates this itemization; remind your landlord of their obligation.
- If the landlord claims costs for repairs, demand documentation of the supposed damages; receipts or invoices will suffice.
Forwarding Address: Facilitating Reimbursement
- Provide your current forwarding address, where the security deposit (or the remainder thereof) should be sent.
- Reiterate the importance of adhering to Oregon’s statutory timeframe (typically 31 days) for the return of the deposit.
- Consider mentioning potential legal recourse if the landlord fails to comply. A cordial, but firm, warning.
Closing: Professional Demeanor
- Close with a professional and courteous tone. “Sincerely,” or “Respectfully,” are both appropriate.
- Include your full name and contact information (phone number and email address).
- Retain a copy of the letter for your records. This is crucial for any subsequent action.
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Frequently Asked Questions: Security Deposit Demand Letter (Oregon)
This section provides answers to common questions regarding demand letters for the return of security deposits in Oregon. Understanding your rights and the proper procedures is crucial for a successful outcome.
What information should I include in my demand letter?
Your letter should include your forwarding address, the date you vacated the premises, the amount of the security deposit, and a clear demand for its return.
How long does my landlord have to return my security deposit in Oregon?
Oregon law requires landlords to return the security deposit, or an itemized list of deductions, within 31 days of the termination of the tenancy and delivery of possession.
What if my landlord doesn’t return the security deposit within 31 days?
If the landlord fails to comply with the 31-day requirement, you may be entitled to twice the amount of the security deposit as damages.
What deductions can my landlord legally make from my security deposit?
Landlords can deduct for damage beyond normal wear and tear, unpaid rent, and costs outlined in the rental agreement.
Should I send the demand letter via certified mail?
Yes, sending the letter via certified mail with return receipt requested provides proof that the landlord received the demand.