A “Sample Letter to Landlord About Not Renewing Lease” is a written notice. It informs your landlord that you will not extend your lease. You might need this letter when your lease term ends. Perhaps you plan to move. Maybe you found a new place.
This article offers you help. We provide sample letters. They cover various situations. Use them as a guide. They make writing your own letter easy.
We have templates ready. They are clear and concise. Adapt them to your needs. Ensure a smooth transition.
Sample Letter To Landlord About Not Renewing Lease
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Landlord’s Name]
[Landlord’s Address]
[Landlord’s City, State, Zip Code]
**Subject: Notice of Non-Renewal of Lease**
Dear [Landlord’s Name],
Please accept this letter as formal notification that I will not be renewing my lease for the property located at [Your Address] when it expires on [Date of Lease Expiration].
I have enjoyed my time as a tenant at this property.
I will ensure the property is left clean and in good condition, as per the terms of our lease agreement. I will also schedule a pre-move-out inspection with you at your convenience.
Please let me know your preferred procedure for returning the keys and receiving my security deposit.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Signature (if sending a hard copy)]
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How to Write Letter To Landlord About Not Renewing Lease
Subject Line: Clarity is Paramount
The subject line is your first opportunity to grab your landlord’s attention. Be forthright; avoid ambiguity.
- Example: “Non-Renewal of Lease – [Your Name] – [Apartment Number]”
- Specificity curtails potential confusion.
Salutation: Maintaining Decorum
Begin with a professional greeting. Even if you have a convivial relationship with your landlord, formality is key in written correspondence.
- Use “Dear Mr./Ms./Mx. [Landlord’s Last Name],”
- Avoid overly casual greetings like “Hey” or “Hello.”
Body: State Your Intent Succinctly
The initial paragraph should unequivocally state your intention not to renew the lease. Conciseness is valued.
- “Please accept this letter as formal notification that I will not be renewing my lease for the property located at [Your Address], apartment number [Apartment Number].”
- Clearly mention the date your lease expires. For instance, “My lease expires on [Date].”
Specifying Your Departure Date: A Crucial Detail
Indicate the precise date you intend to vacate the premises. Ambiguity here can lead to complications.
- “I plan to vacate the property on or before [Date].”
- Confirm this aligns with your lease’s expiration—double-checking obviates future disputes.
Gratitude and Amicability: Preserving Goodwill
Expressing appreciation for your tenancy, even if brief, fosters a positive rapport. Diplomacy pays dividends.
- “I have appreciated my time at [Apartment Address] and thank you for your attention to maintenance requests during my tenancy.”
- A simple expression of thanks suffices.
Addressing the Security Deposit: Proactive Communication
Inquire about the procedure for the return of your security deposit. Foresight mitigates potential delays.
- “Could you please inform me of the procedure for the return of my security deposit? Kindly advise on any necessary steps I need to undertake.”
- Reference your forwarding address for the deposit’s return.
Closing: A Professional Farewell
End the letter with a formal closing and your signature. Professionalism leaves a lasting impression.
- Use “Sincerely,” or “Respectfully,” followed by your typed name.
- Include your phone number and email address should further clarification be required.
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Frequently Asked Questions: Non-Renewal of Lease Letters
Understanding the process of informing your landlord about your intention not to renew your lease is crucial for a smooth transition. This FAQ section provides answers to common queries regarding non-renewal letters.
When should I send my non-renewal letter?
Typically, you should send your non-renewal letter at least 30 to 60 days before your lease expires, as specified in your lease agreement.
What information should I include in my letter?
Your letter should include your name, address, the date, your landlord’s name, the date you will be moving out, and a clear statement that you will not be renewing your lease.
Do I need to provide a reason for not renewing?
While not legally required in most cases, providing a brief, professional reason can help maintain a positive relationship with your landlord.
How should I send the non-renewal letter?
It is recommended to send the letter via certified mail with return receipt requested to ensure proof of delivery.
What happens if I don’t send a non-renewal letter?
Failure to send a non-renewal letter may result in your lease automatically renewing for another term, depending on the terms of your original lease agreement.