A “Sample Letter to Insurance Company Advising of New Attorney Contact” is a formal document. It informs an insurance company about a change in legal representation. You’ll need this letter after hiring a lawyer for an insurance claim.
This letter is crucial for smooth communication. It ensures all claim-related correspondence goes through your attorney. We’ll provide you with several sample letters.
These examples make it easy to notify your insurance company. They cover various scenarios. You can adapt them to your specific situation.
Sample Letter To Insurance Company Advising Of New Attorney Contact
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Insurance Company Name]
[Insurance Company Address]
**Subject: Re: Claim Number [Your Claim Number] – Notification of New Legal Representation**
Dear Sir/Madam,
Please be advised that I have retained legal counsel to represent me in all matters pertaining to my insurance claim, claim number [Your Claim Number], filed on [Date of Claim].
Effective immediately, please direct all future communication regarding this claim to my attorney:
[Attorney’s Name]
[Law Firm Name]
[Law Firm Address]
[Attorney’s Phone Number]
[Attorney’s Email Address]
Thank you for your attention to this matter.
Sincerely,
[Your Name]
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How to Write Letter To Insurance Company Advising Of New Attorney Contact
Subject Line: Asserting Your Rights from the Outset
The subject line is your clarion call. It needs to be concise, direct, and unambiguous. Avoid being overly verbose; get straight to the point. Here are a couple of options:
- Subject: Notice of Legal Representation – [Your Name] – Claim # [Your Claim Number]
- Subject: Attorney Representation Notification – Claim # [Your Claim Number]
Salutation: Establishing Professional Courtesy
Begin with a formal greeting. Even if you’ve developed a rapport with the adjuster, maintain a professional demeanor. It’s no longer a collegial discussion; legal parameters are now in play.
Examples include:
- Dear [Insurance Adjuster’s Name],
- To Whom It May Concern: (If you don’t have a specific contact)
First Paragraph: The Nucleus of Your Notification
This is where you declare your intent with succinct precision. State that you have retained legal counsel and provide the attorney’s name and contact information. Remove all ambiguity.
Example:
Please be advised that I have retained the services of [Attorney’s Name] of [Law Firm Name] to represent me in all matters pertaining to claim number [Your Claim Number]. All future correspondence should be directed to their office.
Second Paragraph: Attorney Contact Details – Crystal Clarity
Furnish comprehensive contact information for your attorney. This eliminates any excuse for miscommunication or delays. Be meticulous in your detailing.
Include:
- Attorney’s Full Name
- Law Firm Name
- Full Mailing Address
- Phone Number
- Email Address
Third Paragraph: Ceasing Direct Communication – A Formal Request
Explicitly state that you will no longer be communicating directly with the insurance company. This solidifies the attorney’s role as your sole representative. This is a crucial assertion.
Example:
Effective immediately, I will no longer be communicating directly with [Insurance Company Name] regarding this claim. Please direct all inquiries and correspondence to my attorney, [Attorney’s Name], at the contact information provided above.
Closing: Professional and Unassuming
End the letter with a professional closing. Keep it simple and avoid any language that could be construed as antagonistic. Politeness prevails.
Examples:
- Sincerely,
- Respectfully,
- Best regards,
Followed by your typed name and signature above it.
Final Touches: Scrutinize Before Submitting
Before dispatching the letter, meticulously proofread it for any errors. Ensure all information is accurate, and the tone is professional. Consider having a friend or colleague review it as well. Accuracy is paramount; a scintilla of doubt undermines your position. Send the letter via certified mail with return receipt requested to confirm its arrival.
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Frequently Asked Questions: Advising Your Insurance Company of New Attorney Representation
This section addresses common questions regarding notifying your insurance company about your decision to retain legal counsel. Understanding this process ensures clear communication and protects your rights.
Why is it necessary to inform my insurance company when I hire an attorney?
Informing your insurance company that you have retained an attorney ensures all future communication is directed through your legal counsel, preventing miscommunication and protecting your legal interests.
What information should I include in the notification letter?
The letter should include your name, policy number, claim number (if applicable), the attorney’s name, firm name, contact information, and a clear statement that your attorney now represents you regarding the claim.
How should I send the notification letter to the insurance company?
It is recommended to send the letter via certified mail with a return receipt requested to ensure proof of delivery and receipt by the insurance company.
What happens after I send the notification letter?
The insurance company will typically acknowledge receipt of the letter and direct all future communication regarding your claim to your attorney.
Is there a specific timeframe in which I should notify the insurance company?
Notify the insurance company as soon as possible after retaining an attorney to ensure uninterrupted and legally sound communication throughout the claim process.