A “Sample Letter to Immigration Request for Evidence” is a template. It helps you respond to requests from immigration authorities. These requests are called “Requests for Evidence” (RFEs). You might get an RFE when applying for a visa or green card. The government needs more information.
We understand writing these letters can be tricky. That’s why we’re here to help. We’ll share sample letters. These samples cover various situations. You can adapt them to your specific needs.
Our goal is to make the process easier. We provide examples for different scenarios. Use these templates to create your own letter. Let’s get started and simplify your immigration journey.
Sample Letter To Immigration Request For Evidence
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
**Subject: Response to Request for Evidence (RFE) – [Your Name], [Receipt Number]**
Dear USCIS Officer,
This letter is in response to the Request for Evidence (RFE) you sent on [Date of RFE] regarding my application, Receipt Number [Receipt Number].
I have carefully reviewed your request and am providing the following documents and information to address your concerns:
* [Specifically list each document you are including. Be precise. For example: “Copy of Birth Certificate,” or “Affidavit from John Doe notarized on January 1, 2024.”]
* [If you are providing an explanation, keep it concise and factual. For example: “The discrepancy in my name on the marriage certificate is due to a typographical error. I have included an affidavit from the officiant confirming the correct spelling.”]
* [Continue listing all documents and explanations.]
I believe that the enclosed documents and information fully address the concerns outlined in your RFE.
Thank you for your time and consideration. I look forward to a favorable decision in my case.
Sincerely,
[Your Signature]
[Your Typed Name]
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How to Write Letter To Immigration Request For Evidence
Crafting a Compelling Subject Line
- The subject line is your clarion call. Keep it succinct, yet informative.
- Include the case number and the purpose of the letter. For example: “RFE Response – Case #XYZ12345 – [Applicant Name].”
- Avoid ambiguity; specificity is paramount.
The Salutation: A Formal Overture
- Use a formal salutation unless you have prior informal correspondence. “Dear USCIS Officer” is generally acceptable.
- If you know the officer’s name, addressing them directly (“Dear Officer [Officer’s Last Name]”) lends a personalized touch, suggesting meticulousness.
- Avoid generic greetings like “To Whom It May Concern” unless absolutely necessary.
Deconstructing the Introduction
- The introduction should immediately identify the purpose of your letter. State that you are responding to a Request for Evidence (RFE).
- Reference the date of the RFE notice. Example: “This letter serves as a response to the Request for Evidence dated [Date of RFE].”
- Briefly allude to the evidence you are providing, thereby setting expectations.
Addressing Each Point Methodically
- The body of your letter is where you meticulously address each query raised in the RFE.
- Use a point-by-point approach, mirroring the structure of the RFE itself. This demonstrates assiduousness.
- For each point, restate the question succinctly, then provide your answer and supporting evidence.
- Clearly explain how the evidence submitted satisfies the USCIS’s request. Don’t merely submit; elucidate.
Strategic Evidence Presentation
- Attach all evidence referenced in your letter.
- Label each document clearly and correlate it to the specific point it addresses.
- For voluminous documents, provide a table of contents or index for ease of navigation. This conveys diligence.
- If original documents are unavailable, provide certified copies and explain the reason for the absence of originals.
The Concluding Statement: A Final Plea
- Reiterate that you believe you have fully addressed all concerns raised in the RFE.
- Express your continued commitment to providing any further information if needed.
- Thank the USCIS officer for their time and consideration.
Formal Closure and Signature
- Use a formal closing, such as “Sincerely” or “Respectfully.”
- Include your full name, as it appears on your application.
- If an attorney is representing you, they should include their contact information and bar number.
- Ensure the letter is signed; an unsigned letter lacks probative value.
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Frequently Asked Questions: Sample Letter to Immigration Request for Evidence
Navigating the Request for Evidence (RFE) process with immigration can be complex. This FAQ section provides clarity regarding sample letters and their appropriate use in responding to RFEs.
What is the purpose of a sample letter when responding to an RFE?
A sample letter serves as a guide or template to help you structure and format your response to an RFE. It provides a framework for presenting the requested evidence clearly and concisely.
Where can I find a reliable sample letter for my specific RFE?
Reputable sources include immigration attorneys, non-profit legal aid organizations, and official government websites. Ensure the sample aligns with the specific requirements outlined in your RFE.
Can I simply copy and paste a sample letter for my RFE response?
No. Sample letters are for guidance only. You must tailor the letter to your specific circumstances, providing accurate and personalized information related to your case.
What are the key elements to include in my RFE response letter, regardless of the sample I use?
Include your name, A-number (if applicable), receipt number, a clear statement of the evidence you are submitting, and a concise explanation of how that evidence addresses the RFE’s concerns.
Is it necessary to include a cover letter with my evidence submission?
While not always explicitly required, a well-written cover letter summarizing the evidence and referencing the RFE can significantly improve the clarity and organization of your submission.