A “Sample Letter To Follow Up With An Interview” is a thank you note. It’s sent after you’ve interviewed for a job. You write it to show your interest.
Need to write one? We’ve got you covered. This article gives you templates. Use them to make your own letter.
We know writing can be hard. That’s why we made it easy. Check out our samples below.
Sample Letter To Follow Up With An Interview
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name] (If you know it)
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Last Name],
I hope this letter finds you well.
I am writing to express my continued interest in the [Job Title] position at [Company Name]. Thank you again for taking the time to interview me on [Date of Interview]. I enjoyed learning more about the role and [Company Name]’s goals.
Our conversation about [Specific topic discussed during the interview] was particularly interesting, and it reinforced my belief that my skills and experience in [Relevant skill 1] and [Relevant skill 2] would be a valuable asset to your team.
I am confident that I can make a significant contribution to [Company Name]. Please let me know if you require any further information from me.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Signature]
How to Write Letter To Follow Up With An Interview
Crafting a Compelling Subject Line
- Be succinct and direct. Avoid ambiguity; make it immediately clear what the email pertains to.
- Incorporate keywords like “Follow-up” and your name to facilitate easy identification. For instance: “Follow-up – Interview for [Job Title] – [Your Name]”.
- If the interviewer suggested a specific timeframe, allude to it. This demonstrates attentiveness and proactive engagement.
A Salutation That Resonates
- Always address the interviewer by name, mirroring the level of formality used during the interview.
- If unsure of their title, err on the side of formality (e.g., “Dear Mr./Ms./Dr. [Surname]”).
- Avoid generic greetings like “To Whom It May Concern.” Personalization is paramount.
Reiterating Your Enthusiasm
- Begin by expressing gratitude for the interviewer’s time and consideration. Express sincere appreciation.
- Reaffirm your ardor for the role and the company. Showcase that your enthusiasm remains undiminished.
- Subtly allude to a specific point discussed during the interview to demonstrate engagement and retention.
Highlighting Key Qualifications
- Briefly reiterate how your skills and experience coalesce with the requirements of the position.
- Focus on one or two key qualifications that particularly resonate with the interviewer’s needs.
- Quantify your achievements whenever feasible to provide tangible evidence of your capabilities.
Addressing Unaddressed Concerns (If Any)
- If any potential reservations were broached during the interview, subtly address them.
- Frame your response constructively, emphasizing your willingness to learn and adapt.
- Avoid defensiveness; instead, project confidence and a proactive problem-solving attitude.
A Call to Action That Impels
- Reiterate your availability for further conversation or to provide additional information.
- Express your eagerness to hear about the next steps in the recruitment process.
- Reinforce your commitment to the role and your conviction that you would be a valuable asset.
Polished Closing and Signature
- Opt for a professional closing such as “Sincerely,” “Best regards,” or “Respectfully.”
- Ensure your signature includes your full name, phone number, and email address.
- Proofread meticulously for any grammatical or typographical errors before sending. A flawless presentation is crucial.
Frequently Asked Questions: Interview Follow-Up Letters
Following up after an interview demonstrates your continued interest and professionalism. This section provides answers to common questions regarding crafting effective follow-up letters.
Why is it important to send a follow-up letter after an interview?
Sending a follow-up letter reinforces your interest in the position and provides an opportunity to reiterate your qualifications and express gratitude for the interviewer’s time. It also helps you stay top of mind in the hiring manager’s decision-making process.
How soon after the interview should I send a follow-up letter?
Ideally, send your follow-up letter within 24 to 48 hours after the interview. This timeframe demonstrates promptness and ensures the interview is still fresh in the interviewer’s memory.
What information should be included in a follow-up letter?
Your letter should include a thank you for the interview, a restatement of your interest in the role, a brief reminder of your key qualifications, and a polite closing with your contact information.
Should I send a follow-up letter even if I don’t think I want the job?
Yes, sending a thank-you note is still a professional courtesy. It maintains a positive relationship with the company and the interviewer, which could be beneficial for future opportunities.
What if I haven’t heard back after sending a follow-up letter?
If you haven’t received a response within the timeframe discussed during the interview, it is acceptable to send a brief follow-up email to inquire about the status of your application. Avoid being overly persistent.
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